Programme Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,638 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

La mission du Programme de gestion des urgences sanitaires de l'OMS consiste a batir les capacites des Etats membres a gerer les risques d'urgences sanitaires et, lorsque les capacites nationales sont debordees, a diriger et a coordonner la reponse sanitaire internationale afin de contenir les epidemies et de fournir une aide et un retablissement efficaces aux populations affectees. La direction de la gestion et de l'administration du Programme d'interventions sanitaires d'urgence est chargee de la gestion efficace et du soutien administratif du programme d'urgences, et s'assure que les interventions d'urgence de l'OMS sont promptement et durablement financees et pourvues en personnel. Cette direction s'assure de la mise a disposition des services administratifs previsibles et de qualite (ressources humaines, finances, planification du travail, subventions) au Programme d'urgences, y compris pendant les reponses aux urgences et assure le suivi efficace des (et en conformite avec) procedures normalisees de gestion (SOPs), permettant une amelioration permanente et une excellente gestion des activites.

DESCRIPTION OF DUTIES

Sous la supervision directe et les orientations generales de l'Administrateur Charge des Operations, le/la titulaire du poste executera les taches suivantes : • Assister le Coordonnateur de la riposte Polio et les autres membres de l'equipe sur tous les aspects du controle budgetaire, par des rapports sur la situation financiere des programmes, les procedures, les couts estimatifs et depenses effectuees, ainsi que les problemes de financement eventuels ;• Effectuer le point mensuel des Awards pour suivre le niveau d'execution budgetaire ; • Faciliter le processus des soumissions des rapports techniques et financiers aux donateurs ;• Effectuer le suivi regulier et rigoureux des lignes budgetaires du Programme POLIO/EPR ; • Faciliter la mise en œuvre des activites du Programme POLIO/EPR et en assurer le suivi avec des rapports mensuels (DFC, DI, GLOA) ; • Conseiller et assister les fonctionnaires, experts et consultants du Programme POLIO/EPR, sur toutes les questions administratives et financieres (indemnites, paiement & remboursement des frais de voyage) ;• Planifier des reunions du Programme conformement aux calendriers et besoins ; preparer les proces-verbaux et le suivi des points d'action pour assurer une reponse a temps aux demandes du Programme ; • Creer les POs des activites de programmes dans le systeme dans le delai ;• Monitorer et assurer la liquidation des encumbrances ; • Confirmer avec le point focal Finance sur les paiements des factures des activites realisees et proceder a la cloture des POs correspondant ; • Gerer les reunions, seminaires, ateliers, y inclus leur preparation (documents de reference et d'informations) et les plans d'evenements en GSM / Oracle, les lettres d'invitation, les estimations de couts et les demandes de voyage ; • Assurer un suivi regulier et efficace des activites du Programme POLIO/EPR en liaison avec l'Administration du bureau pays ; • Assurer le suivi des demandes de biens et services, y compris les exigences de reception, de paiement et de l'inventaire ;• Preparer les reunions internes de meme que les ateliers organises par le Programme de gestion des situations d'urgence sanitaire ;• Rediger, de sa propre initiative ou sur base d'instructions, les correspondances administratives et financieres courantes liees aux transactions financieres et budgetaires du Programme POLIO/EPR ; • S'assurer que les dates cibles et les echeances sont respectees, et que la correspondance et les requetes sont repondues en temps opportun ;• Creer et / ou maintenir des systemes de classement en collaboration etroite avec les autres membres du personnel d'appui ; • Etablir des rapports periodiques ou speciaux sur le budget et les contributions du Programme ;• Utiliser GSM / Oracle, pour etablir les demandes de voyage pour les voyages officiels de l'OMS ; • Accomplir toutes autres taches requises dans le cadre de ses competences ou assignee par la hierarchie.

REQUIRED QUALIFICATIONS

Education

Essential: Diplome du cycle secondaire complet ou formation technique/Commercial/Gestion equivalente suivi d'une formation dans le domaine de l'administration generale Desirable: Un diplome universitaire en gestion/comptabilite ou finances serait un avantage.

Experience

Essential: Avoir au moins 05 ans d'experience averees a des postes administratifs dans les activites liees a la gestion de programme, a la budgetisation ou a la comptabilite Desirable: - Une experience a des postes d'appui financier et administratif au sein de l'OMS ou systeme des Nations Unies serait un avantage.- Une experience a l'utilisation du systeme Oracle ou d'autres systemes ERP serait un atout

Skills

• Bonne connaissance des procedures standards normalisees (SOPs)• Excellente connaissance des regles, reglements et pratiques de l'OMS en matiere de gestion administrative et financiere• Bonne capacite de planification• Capacite a creer et a entretenir des relations de travail saines avec des personnes de nationalites et de cultures differentes

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Knowing and managing yourself Ensuring the effective use of resources

Use of Language Skills

Essential: Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XOF 10,904,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs. Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int - An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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