Programme Assistant
Perform administrative and financial support tasks for projects.
This opening expired 3 years ago.
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Overview
Perform administrative and financial support tasks for projects.
You have:
- Secondary School Education.
- Three years of relevant experience in financial and/or administrative support work.
- Working knowledge (level C) of English and limited knowledge (level B) of another official FAO language.
- Good knowledge of the MS Office applications, Internet and office technology equipment.
- Candidates must be nationals of the country of the duty station or possess an existing visa/work permit, residing within commuting distance.
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
The FAO Investment Centre (CFI) aims to be the go-to place for investment and finance solutions that lead to more efficient, sustainable, inclusive and resilient agrifood systems. Working in over 120 countries, CFI provides a full suite of investment and finance support to FAO members. It partners with governments, international financing institutions, national and international organizations, the private sector, research institutions, academia and producer organizations to improve the quality and quantity of agrifood investment. The Centre's four main areas of work include support to strategic investment planning and policy, public investment, private investment, and innovative finance. These are complemented by the knowledge for investment and capacity development for investment programmes that serve to share knowledge more widely and position the Centre as a trusted voice on investment and finance.
CFI is a multidisciplinary centre comprising the Director's office, which leads on strategy and business development, knowledge management, communication and administration, and five regional services: Asia and the Pacific; Near East and North Africa, and Europe and Central Asia; West and Central Africa; East and Southern Africa; and Latin America and the Caribbean.
The post is located in the Director's Office, CFID at FAO headquarters in Rome, Italy.
Main Purpose
The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.
Supervision Received/Exercised
The Programme Assistant reports to the Programme Officer in CFID, and with the overall supervision of CFI Director. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.
Working Relationships
The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.
Key Functions/Results
• Collect and compile data on programme and or project activities to support reporting and delivery. • Initiate and follow up on administrative and financial actions related to staff management, affiliate workforce support, travel, payments, etc. • Review and prepare routine documentation and correspondence related to assigned procurement actions. • Provide information on programme and/or project expenditures and status of programme and /or project budget. • Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts. • Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries. • Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements. • Perform other duties as required.
Impact Of Work
The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Education: Secondary School Education. Experience: Three years of relevant experience in financial and/or administrative support work. Languages: Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish). IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment.
Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
Competencies
• Results Focus • Team Work • Communication • Building effective relationships • Knowledge Sharing and Continuous Improvement
Technical Skills
• Good knowledge of corporate information systems. • Good knowledge of common administrative and financial rules and regulations. • Good knowledge of communication and documentation standards.
Desirable Qualifications and Skills
• Good knowledge of corporate financial rules on trust funds. • Good knowledge of the FAO project cycle. • Good experience with financial monitoring and reporting. • Ability to multitask and work in a team environment.
Potential interview questions
| Describe a time when you had to manage multiple deadlines; how did you prioritize your tasks? | This question assesses your ability to multitask effectively and manage time efficiently in a demanding role. | Provide a specific example demonstrating how you organized your tasks and met deadlines. |
| Can you give an example of how you have provided administrative support in a previous role? | The interviewer wants to understand your experience and specific contributions in providing administrative assistance. | Pro members can see the explanation. |
| How do you ensure accuracy in financial documents you prepare? | Pro members can see the explanation. | Pro members can see the explanation. |
| What is your experience with using MS Office applications for administrative tasks? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle confidential information in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
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Updated 1 year ago
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Source:
fao.org
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