Programme Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

OBJECTIVES OF THE PROGRAMME

The country team is responsible for promoting technical cooperation, stimulating interest and coordinating assistance for health development based on global and regional strategies and WHO guidelines. It is also responsible for contributing to the collection, analysis and dissemination of health information

DESCRIPTION OF DUTIES

<span style="font-size:10pt"><span style="font-family:"Courier New""><span lang="EN" style="font-size:12.0pt"><span style="font-family:"Times New Roman",serif">1. Initiate correspondence projects on the orientation of Program Managers; finalize them in accordance with WHO and departmental styles and check language, grammar and accuracy before submission for approval and signature;</span></span></span></span>

<span style="font-size:10pt"><span style="font-family:"Courier New""><span lang="EN" style="font-size:12.0pt"><span style="font-family:"Times New Roman",serif">2. Organize the administrative preparation of internal and external meetings, including the preparation of business plans in GSM / Oracle, letters of invitation, cost estimates and travel requests; assist in the preparation of documents; sending materials and liaising with participants and others involved;</span></span></span></span>

<span style="font-size:10pt"><span style="font-family:"Courier New""><span lang="EN" style="font-size:12.0pt"><span style="font-family:"Times New Roman",serif">3. Analyze correspondence and requests received, highlight incoming documents and attach background information and identify areas requiring action by Program Managers, drawing attention to important issues. Schedule meetings of Program Administrators, according to schedules and needs; take minutes of meetings and follow up on issues requiring action to ensure prompt response to WHO requests;</span></span></span></span>

<span style="font-size:10pt"><span style="font-family:"Courier New""><span lang="EN" style="font-size:12.0pt"><span style="font-family:"Times New Roman",serif">4. Obtain information documents for meetings, seminars, workshops, etc. which Program Administrators take part in, verify their availability and ensure that they have the appropriate information files and documents;</span></span></span></span>

<span style="font-size:10pt"><span style="font-family:"Courier New""><span lang="EN" style="font-size:12.0pt"><span style="font-family:"Times New Roman",serif">5. Ensure that technical reports and documents conform to WHO standards, rules, practices, procedures and editing style and correct them as necessary prior to submission to the Representative's signature.</span></span></span></span>

<span style="font-size:10pt"><span style="font-family:"Courier New""><span lang="EN" style="font-size:12.0pt"><span style="font-family:"Times New Roman",serif">6. Use appropriate monitoring tools, monitor and ensure deadlines and deadlines are met, and correspondence and requests are analyzed and processed as soon as possible;</span></span></span></span>

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<span style="font-size:10pt"><span style="font-family:"Courier New""><span lang="EN" style="font-size:12.0pt"><span style="font-family:"Times New Roman",serif">7. Use GSM to prepare requests for official travel by Program Administrators. Make airline and hotel reservations, prepare travel records and handle other related matters upon request;</span></span></span></span>

<span style="font-size:10pt"><span style="font-family:"Courier New""><span lang="EN" style="font-size:12.0pt"><span style="font-family:"Times New Roman",serif">8. Perform other related duties as required or directed, including support to the Administration and the Representative's Office.</span></span></span></span>

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REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school followed by administrative training.

Desirable:

Experience

Essential:

A minimum of 5 years of experience in in administrative support positions a recognized public or private institution Desirable:

Experience in administrative support positions within WHO or another UN agency is an asset. Experience in Oracle-based systems or another ERP-like system is an asset.

Skills

The incumbent will demonstrate mastery; actualize his knowledge in the use of modern office technology through internal courses, on the job or self-training. He / she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in Country Office, organic group and WHO, to be able to brief and explain procedures to other members Staff.

WHO Competencies

1. Communicating Credibly and Effectively

2. Foster integration and teamwork;

3. Produce results;

4. Move forward in a changing environment;

5. Manage resources effectively.

Use of Language Skills

Essential: Expert knowledge of English.

Desirable:

REMUNERATION

Remuneration comprises an annual base salary starting at SLL 111,123 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

For information on WHO's operations please visit: http://www.who.int.

WHO is committed to workforce diversity.

WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.