Programme Assistant

Organizational Setting The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind. The Regional Office for Asia and the Pacific (RAP) is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the region and, in collaboration with offices and divisions at headquarters, develops, promotes and oversees FAO's strategic response to regional priorities. RAP also advises on the incorporation of regional priorities into the Organization's Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. RAP develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs). The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region. The position is located in the Regional Office for Asia and the Pacific (RAP) in Bangkok, Thailand. Main Purpose The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.

Supervision Received/Exercised The Programme Assistant reports directly to the Senior Animal Health and Production Officer in FAO's Regional Office for Asia and the Pacific (RAP) in Bangkok, and undertakes daily activities in close consultation with the Regional anti-microbial resistance (AMR) - One Health Project Coordinator, and with guidance from Senior Administration/Office Assistant to provide programme and administrative support to the Animal Health and Production Module and the One Health Regional Priority Programme. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions/Results • Collect and compile data on programme/project activities to support reporting on programme/project delivery; • Provide information on programme/project expenditures and status of programme/project budget; • Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts; • Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries; • Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements; • Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement; • Perform other duties as required.

Impact Of Work The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.

___________________________________________________________________________________________________ CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements Education: Secondary School Education Experience: Three years of relevant experience in financial and/or administrative support work Languages: Working knowledge (proficient - level C) of English IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment

Competencies • Results Focus • Team Work • Communication • Building effective relationships • Knowledge Sharing and Continuous Improvement

Technical Skills • Good knowledge of corporate information systems • Good knowledge of common administrative and financial rules and regulations • Good knowledge of communication and documentation standards

Desirable Qualifications And Skills • Working knowledge of Thai.