Programme Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presenceis established to implement WHO country cooperation strategies that arealigned with Member State's health and development agendas, and harmonized withthe United Nations country teams

DESCRIPTION OF DUTIES

Theincumbent will perform the following duties: Provide full administrativesupport to the assigned programme. Draft, review and revise correspondence,reports and documents for proper format and content in consultation with thesupervisor. Independently compose correspondence of administrative nature, takenotes at meetings, provides informalinterpretation/translation when required;Prepare and process travelrequests for team members using GSM, arrange for visa issuance, securityclearance, flight and hotel bookings, follows up travel related issues ofnational and international missions;Scan, record, refer and followup correspondence and documents, evaluate the urgency or critical naturebringing them to the attention of the responsible staff. Inform and remindresponsible staff of follow-up dates, response or specific actions, supplyingsupporting material as appropriate;Using GSM, monitor aspects ofthe implementation of country activities, funds for project/programme budgetlevels and financial expenditures, according to the approved country workplan.Initiate and process different transactions in GSM, including procurement ofgoods and services. Follows up with concerned parties the receipt of deliverables and finalization of payments;Compile background materialfor planning, monitoring and evaluation (including mini-review) exercises.Maintain and update the filing of technical documents and correspondence(soft/hard copies and databases if applicable). Create background referencematerial as appropriate; access and retrieve relevant material; Finalize all administrativeand logistics preparations required for the organization of meetings held inthe country (working groups, seminars/courses, workshops) and pay per diem toparticipants as appropriate (if needed);Respond to and act ontelephone enquiries in a timely manner. Assess the critical nature of technicalissues and direct them to appropriate staff for reply, coordinate appointmentsfor supervisors, establish and maintain a proper computerized informationsystem on MOH and UN counterparts, WHO Collaborating Centers, etc.Brief colleagues on general office administrativeprocess. Assist/replace administrative staff in the team and perform otherrelated duties as required. Participatein field visits, if required;

REQUIRED QUALIFICATIONS

Education

Essential: Completion ofsecondary education supplemented by secretarial training Desirable: University degree in business administration, social sciences or related field is anasset.

Experience

Essential: At least five years' progressive administrative experience. Desirable: Relevant experience in the UNsystem.

Skills

Good filing andorganizational skills.Ability to maintain goodworking relationships with staff, experts and visitors.Demonstrated ability totranslate routine correspondence into English. Very good time management andstress management skills.Knowledge of WHO rules, manuals, practices, proceduresand WHO Style Guide applicable to the administrative level an asset.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Knowing and managing yourself Moving forward in a changing environment

Use of Language Skills

Essential: Excellent knowledge of English and the local language. Desirable: French is an asset.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at ILS 130,660 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.