Programme Assistant

Organizational Setting

FAO's Human Resources Division (CSH) provides HR strategies, policies, tools, guidance and oversight to FAO clients worldwide to ensure that the Organization attracts, develops and retains a diverse, skilled and highly motivated workforce, delivering on the mandate of the Organization. Over the next years, CSH will focus on developing and implementing a people centered strategy, and positioning HR as a strategic partner contributing to the achievement of the mandate of FAO. The Human Resources Division is composed of two main clusters, (i) the Integrated Talent Management providing advice and managing position management, recruitment, mobility, staff development - training, performance management and social security, and (ii) the HR Strategy and Policy, providing HR strategic guidance, policy and oversight.'

The post is located in the Human Resources Division, Corporate Support Branch, CSHC at FAO headquarters.

Main Purpose

The Programme Assistant performs a wide range of routine administrative and financial functions in support of the delivery of the organizational unit's programme and projects.

Supervision Received/Exercised

The Programme Assistant reports to one or more professional staff and receives guidance from a higher graded Human Resources Officer. He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.

Working Relationships

The Programme Assistant interacts with a wide variety of colleagues within the work unit and with immediate clients within the Organization, providing routine administrative and financial services.

Key Functions/Results

• Collect and compile data on programme/ project activities to support reporting on programme/ project delivery;

• Provide information on programme/ project expenditures and status of programme/ project budget;

• Process, format and proof-read reports, documents, publications and correspondence related to the work of the unit from draft texts;

• Review and direct correspondence, calls and queries to appropriate contacts; provide for background information; respond to routine enquiries;

• Make arrangements for meetings, seminars and events: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements;

• Initiate and follow up on administrative and financial actions related to staff management, non-staff support, travel, payments, and procurement;

• Perform other duties as required.

Impact Of Work

The incumbent's work impacts on the timely and efficient delivery of the immediate work unit's programme.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education

Experience: Three years of relevant experience in financial and/or administrative support work

Languages: Working knowledge (Level C) of English and limited knowledge (Level B) of one of the other FAO languages (Arabic, Chinese, French, Russian or Spanish)

IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills

• Good knowledge of corporate information systems
• Good knowledge of common administrative and financial rules and regulations
• Good knowledge of communication and documentation standards

Desirable Qualifications And Skills

• Knowledge of and experience with trust funded project activities and procedures
• Knowledge of FAO/UN Human Resources and budget rules and procedures

Assessment

Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.

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