Programme and Communications Assistant

This opening expired 2 years ago. Do not try to apply for this job.

UNOCHA - Office for the Coordination of Humanitarian Affairs

Open positions at UNOCHA
Logo of UNOCHA

Application deadline 2 years ago: Friday 25 Mar 2022 at 00:00 UTC

Open application form

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The Lebanon Humanitarian Fund (LHF) is managed by OCHA Lebanon and is one of OCHA’s Country-Based Pooled Funds (CBPFs), humanitarian financing mechanisms funding services to support the most vulnerable in Lebanon. Since its establishment, the LHF has allocated over US $106 million to support critical humanitarian needs in Lebanon while supporting a coherent and effective humanitarian response. Almost 90 percent of LHF to date has gone to national and international NGOs.

LHF was a critical funding source in 2021 allocating $25 million through 33 partners and 37 projects supporting life-saving humanitarian needs among all population groups. Under the leadership of the Humanitarian Coordinator, the Lebanon Humanitarian Fund (LHF) is a flexible country-based pooled funding mechanism (CBPF) responding quickly and efficiently in this changing context, while still retaining accountable, inclusive and transparent processes. Evidence-based priorities identified by humanitarian sectors underpinned the four allocations launched in 2021 and in line with the LHF’s person-centered approach, all funded projects targeted those most vulnerable profiles of people, including the elderly, people with special needs and those with chronic medical conditions.

The LHF is also a tool to promote a more inclusive and accountable response, prioritizing cross-cutting issues in its allocations including Gender, Disability, Cash programming and the Prevention of Sexual Abuse and Exploitation (PSEA). As a priority for the LHF, 82% of its funding was programmed through NGO partners, allocating $6.5 million directly and indirectly through national partners and continued to support strengthened participation and inclusion of NNGOs in decision-making, analysis and response planning through funding to the national NGO forum.

Within the delegated authority and under the supervision of the Fund Manager or his/her designated mandated representative(s) – in close coordination with the Humanitarian Fund Unit, the UN Volunteer will:

• Support the Humanitarian Financing Unit Programs team in the daily functions of managing the LHF-funded projects, including work on communicating the work of the Fund to external stakeholders through social media and stories from the field. The role involves close liaison with the LHF Programme Officer and Programme Assistant, but also with OCHA HQ colleagues in the Country-based Pooled Funds Section on issues where support is required, and LHF-funded and potential partners (national and international NGOs, Red Cross/Red Crescent and UN agencies). • Work closely with the LHF Programme Team to ensure the smooth running of LHF-funded grants. This includes ensuring documentation related to from partner project reporting and monitoring outcomes are accurately reflected in the online systems, and all timelines for partner submission of reports are tracked and submissions are dealt with in a timely manner. • Work closely with the LHF Finance Team to ensure coherence of communication with partners on LHF finance and programme-related documentation in online systems. • Continuously liaise and support partners with questions and concerns in a timely and supportive manner. • Support the Programme team in monitoring aspects of LHF Risk Management work to validate and analyze project implementation, including preparing documentation in advance of missions, liaising with partners to arrange meetings and joining Programme Officer on field visits to project locations. • Support the Programme Assistant in conducting Induction meetings explaining to prospective partners the scope of work of the LHF, its purpose, and its general practices in addition to guiding the organization in the registration process and the different criteria to be eligible for funding. • Support to the LHF Programme Assistant in LHF Partner Capacity Assessment and Due Diligence Processes by liaising with partners to collect, analyze and assess partner documentation to complete eligibility processes. Join where necessary Induction meetings explaining to prospective partners the scope of work of the LHF, its purpose, and its general practices in addition to guiding the organization in the registration process and the different criteria to be eligible for funding. • Support to Programme team in analyzing data reported by Implementing Partners (Progress and Final Narrative Reports) to ensure achievement of objectives and ask for additional information/documents when needed. • Support to Programme team in analyzing No cost extension requests and proceed when appropriate with the issuance of the amended grant agreement. • Support the HFU during allocation periods in taking notes during Strategic Review Committee meetings, updating partner scoring sheets in the online system and perform other tasks as required during this busy period twice per year.

In addition to the support provided to the Programme team, the UNV Programme & Communications Assistant will also be required to support with communication tasks including: - Working with OCHA comms team to ensure regular and timely social media postings promoting the work of the LHF. This would include liaison with LHF partners to collect photos and stories, writing and editing posts in both English and Arabic. - Working with the LHF Fund Manager on the LHF Annual Report and bi-monthly Fund updates which include presenting key achievements and stories from implementing partners. - Support to the OCHA Country Office Reporting Officer in fulfilling donor reporting requirements (writing, editing and collecting inputs for reports).

• Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning • Communication • Flexibility • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNOCHA’s mission and vision, as well as to the UN Core Values.

the development or humanitarian fields or other relevant programs at the national and/or international level; experience with NGOs is an asset, as is experience working in the UN or other international development organization; • Strong theoretical and practical background in a social science, including if possible analytical experience; • Demonstrated adequate technical experience and know-how to undertake the necessary analytical work needed to identify NGO’s weaknesses and needs; • Knowledge and/or experience with OCHA and humanitarian coordination mechanisms; • Experience in conducting multi-stakeholder consultation process; • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Sound security awareness; • Have affinity with or interest in humanitarian work, volunteerism as a mechanism for durable development, and the UN System.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in Beirut, Lebanon. National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions.

Added 2 years ago - Updated 2 years ago - Source: unv.org