Programme and Budget Assistant

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,389 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSUs) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

DESCRIPTION OF DUTIES

Under the general supervision of the Operations Officer, the incumbent performs the following functions:

1. Support financial management through.

• Maintenance of financial records and financial transactions and ensure e-Imprest records are up-to-date and fully balanced.
• Processing of VAT and other receivable due to the Organization to ensure that are promptly recovered e.g., Staff telephone bills.
• Processing of suppliers' invoices and monitors all requests for payments, ensuring that all supporting documents (invoices, contract, act of acceptance, etc.) are attached and properly signed, stamped and are in accordance with the delegation of authority, before making any payments.
• Liaison with GSC for all payments that are due to suppliers.
• Reconciliation of bank accounts; response to enquiries; provision of advice and guidance to clients in the Country Office and performing closely related tasks.
• Verification of financial transactions and returns e.g., DFCs, DIs, Travel Claims to the WHO country office for accuracy and compliance with the financial rules and regulations, manual and operating procedures of organization.

2. Perform other duties assigned by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education or equivalent technical training or commercial education with specialization in accounting, budgeting, or finance.

Desirable: Diploma or higher education in accounting or finance will be an advantage.

Experience:

Essential: At least 5 years of experience in in finance, Budgeting and/or accounting activities.

Desirable: Experience in other areas such as Administration, Program Management, Travel and Procurement would be an asset. Experience in WHO in an administrative cluster to have a sound knowledge of its rules, regulation, procedures, and practices as related to the work.

Skills

Ability to plan, organize, coordinate and implement inputs from several sources; to express ideas clearly and concisely, both orally and in writing; to conceptualize and carry out tasks with little supervision; to provide financial analytical reports, using appropriate software; to interpret financial rules and regulations; and to establish and maintain effective working relationships with people of different national and cultural backgrounds.

WHO Competencies:

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Moving forward in a changing environment

Use of Language Skills

Essential: Excellent knowledge of the English.

Desirable: Knowledge of French or other UN language.

Additional Information

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma (s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
• WHO has a zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment, and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types pf abusive conduct are not hired by the organization, WHO will conduct a background verification of final candidates
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This is a general staff position. Therefore, only applications from nationals of the country where the duty station is located will be accepted.