Programme and Administrative Assistant

Volunteering Admin Finance & Economy Communications & PR

Overview

Support administrative coordination and project management tasks

You have:

• Relevant experience in the areas of budget, finance, or administration is required.
• Experience in data analytics, programme/project management, or communication are desirable.
• Experience working on international development cooperation at the country, regional, or international level is an asset.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The United Nations Environment Programme (UNEP), established in 1972, is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of

sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP's mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.

Headquartered in Nairobi, Kenya, UNEP has a network of country and regional offices facilitating the relevant country and regional processes and coordinating coherent delivery of UNEP's programme aimed at addressing the causes of climate change, nature and biodiversity loss, and pollution through seven interlinked sub-programmes for action that include: Climate Action, Chemicals and Pollution Action, Nature Action, Science Policy, Environmental Governance, Finance and Economic Transformations and Digital Transformations.

Under the day-to-day supervision of the Head of Programme and Budget Unit, Corporate Services Division, the UN Volunteer will undertake the following tasks in supporting the organization to report on results achieved with core funding. More specifically:

· Serve as the focal point for administrative coordination. Provide general office assistance and handle routine administrative, such as responding to correspondence inquiries promptly via email, phone calls, and one-on-one discussions; · Prepare Division/Organization-wide broadcast/communication material relevant to the Programme and Budget Unit (PBU) activities; · Help PBU schedule/plan for meetings, events, and travel plans; · Undertake research and write reports on different issues as requested; · Provide updates and reports on various given tasks and responsibilities; · Plan and coordinate project activities, including scheduling, reporting, and document control; · Monitor the expenditures and compare them with the approved budget, and prepare adjustments as necessary; · Track/monitor day-to-day progress against project milestones and activities, against scheduled work plans and overall project objectives; · Assist in collating and compiling resource requirements from the Divisions/Offices for the UNEP core funds; · Support CSD/PBU Unit HR processes; · Support colleagues in ensuring that programme and budget activities are timely planned, implemented, monitored, and reported through submission of timely reports; · Assist in the preparation of PowerPoint presentations; · Other related tasks as discussed and agreed with the supervisor.

Furthermore, UN Volunteers are required to:

· Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); · Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; · Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; · Contribute articles/write-ups on field experiences and submit them for UNV publica-tions/websites, newsletters, press releases, etc.; · Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; · Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Accountability Adaptability and Flexibility Client Orientation Commitment and Motivation Commitment to Continuous Learning Communication Creativity Ethics and Values Integrity Planning and Organizing Professionalism Respect for Diversity Self-Management Technological Awareness Working in Teams

the areas of budget, finance, or administration is required. Experience in data analytics, programme/project management, or communication are desirable. Experience working on international development cooperation at the country, regional, or international level is an asset.

The Republic of Kenya is an equatorial nation on the coast of East Africa, neighbouring Somalia, Ethiopia, Sudan, Uganda, Tanzania, and the Indian Ocean. Kenya has two levels of Government; National Government and 47 sub-national Governments called Counties. Counties are further divided into sub-counties. Kenya is a multi-party state with Executive, Legislative, and Judicial branches. Kenya’s population of more than 40 million is growing at an annual rate of 2.2%. The country’s GNP per capita estimated at purchasing power parity (PPP) is $975, and the GNP is growing at an average rate of 0.1% annually. More than 26% of Kenya’s people live below the international poverty line of $1 per day. Kenya’s main food crops are “maize, wheat, pulses, roots and tubers.” (FAO). Nairobi is a modern metropolitan city where most basic goods and services, health facilities, public transport, telecommunication and banking services and educational facilities are readily available.

The city is widely connected through its main airport, Jomo Kenyatta International Airport and the smaller Wilson Airport. Air transport is also available to many up-country destinations. The city is home to some 3,000 UN personnel mainly attributed to the fact that it serves as the headquarters for both the UN HABITAT and UNEP. The socio-economic and cultural background of the immediate society the UNV would be living and working in is diverse and prevailing security conditions at the place of assignment is modest. The topographic and climatic features of the assignment location is highland cool and warm tropical climate.”

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org