Programme Analyst - IPSA 8

Entry

Overview

Support Climate Strategies and Policy Team in project and financial management.

You have:

• Master’s degree in administration, business, or project management, international development or a related field.
• In lieu of a Master’s degree a Bachelor’s degree with at least 2 years of relevant experience will be considered.
• Demonstrated progressively responsible experience in project operations/financial management at a regional or international level.
• Experience in monitoring and analysis of project budgets and expenditures at the global level.
• Previous experience coordinating donor reporting and supporting oversight or a donor-driven project.
• Demonstrated ability to build and read budgets.
• Demonstrated experience and proficiency in usage of office software packages, including Word, Excel, Sharedrive, Teams, Google Drive, etc.
• Demonstrated experience in project/program coordination and/or administration and support service (preferably at least 3 previous projects).
• Previous exposure to Climate Change policy or finance will be highly valued.
• Competency in using finance/project management, procurement and travel modules of ATLAS or similar ERP system will be considered an asset.
• Experience working in developing countries is desirable.
• Knowledge of UN regulations, policies, procedures and practices is desirable.
• Previous work in UNDP will be considered an asset.
• Excellent (fluency) verbal and written communication in English.
• Proficient verbal and written communication in another UN language is an asset.

Contract

This is a IPSA-8 contract. This kind of contract is known as International Personnel Services Agreement. It is normally internationally recruited only. It usually requires 1 years of experience, depending on education. More about IPSA-8 contracts.

Background

Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.

The following documents shall be required from the applicants:

Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.

A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.

Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Office/Unit/Project Description

Working in 170 countries and territories to eradicate poverty, reduce inequalities and exclusion, UNDP plays a critical role in helping countries/territories achieve the Sustainable Development Goals (SDGs). UNDP’s 2022-2025 Strategic Plan emphasizes the critical links between environmental sustainability, climate change mitigation and adaptation, and broader efforts to achieve the goals of the 2030 Agenda and Paris Agreement. Climate change could drive an additional 100 million people into poverty by 2030. One of its key priorities for the next 10 years is to support countries/territories accelerate ambitious action on climate change.

Climate change is the single greatest challenge humanity has ever faced, threatening water and food security, health, livelihoods, and the safety of billions of people together with drastic negative impact on global ecosystem balance. UNDP’s ambitious “Climate Promise” supports over 120 countries/territories to enhance their climate ambitions under the Paris Agreement, with focus on greater emissions reduction and resilience building. The second phase of the Climate Promise, launched in 2021 at COP26 in Glasgow, focuses on NDC implementation, climate advocacy, and long-term planning to ensure inclusive climate action at the speed and scale required to keep global temperature below 1.5°C.

The Climate Promise Portfolio provides direct financial and technical support to countries on NDC implementation in the context of national development priorities and is comprised of several distinct projects/programmes that require dedicated support. As part of the portfolio, a contribution from the Japan Supplementary Budget (JSB) of $42M to COs and regional/global team was received. This contribution provides financial and technical assistance to 23 countries/territories around the world and serves as the catalyst to showcase NDC implementation as part of the UNDP flagship initiative.

Institutional Arrangement

The Programme Analyst The incumbent will report to the JSB Contribution Manager and the Climate Strategies Programme Specialist in close collaboration with Climate Promise and JSB staff.

Duties and Responsibilities

Scope of Work

The Programme Analyst will support the Climate Strategies and Policy Team as a part of the operations team. The Programme Analyst will dedicate approximately 75% of his/her time to support the JSB Contribution Manager in delivering the contribution’s expected activities while following UNDP financial and administrative rules and procedures. Further, the Programme Analyst will contribute to the overall operations of the Climate Promise portfolio.

Specific duties include the following:

• Proactively assist in the planning, organization and execution of JSB global activities as defined in the JSB workplan and as dictated by the management team;
• Coordinate reporting processes to ensure on-time and complete donor reporting as dictated by the project oversight plan;
• Oversee the day-to-day operations of the JSB contribution
• Support the contribution manager in the preparation of detailed terms of reference for the international and local consultants and experts and conduct procurement processes for JSB;
• Assist the Contribution Manager in executing and monitoring disbursements in accordance with the project budget and Work Plan;
• Develop and institute processes to ensure proper preparation, clearance and archiving of all documents, results and other deliverables and results for evaluation, audit and reporting purposes;
• Prepare and process requests for payments as authorized by the JSB Contribution Manager and in accordance with UNDP and donor requirements;
• Support the Operations pillar of the Climate Strategies and Policies Team in procurement, travel and logistics, financial and administrative tasks, as requested;
• Assist in data collection and processing for communications, knowledge sharing and outreach purposes;

Competencies

Core

Achieve Results:

LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:

LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility:

LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination:

LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area

Name

Definition

Business Management

Monitoring

Ability to provide managers and key stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Administration & Operations

Events management (including retreats, trainings and meetings)

Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Finance

Finance business partnering

Able to support business units and add value by innovating and providing solutions to financial issues/queries, including through FAQs, financial tools, advisory, etc. Influences and appropriately challenges non-finance colleagues for whom the service is being provided. Understands the operations, opportunities and challenges of the organization. Holds a commercial outlook, demonstrating accountability towards organizational goals.

Procurement

Procurement Management

The ability to acquire goods, services or works from an outside external source

Finance

Accounting (general)

Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations

Finance

Budget Management

Ability to support budgetary aspects of work planning process, drawing and management of team budgets

Required Skills and Experience

Min. Education requirements

• Master’s degree in administration, business, or project management, international development or a related field.
• In lieu of a Master’s degree a Bachelor’s degree with at least 2 years of relevant experience will be considered.

Min. years of relevant work experience

• Demonstrated progressively responsible experience in project operations/financial management at a regional or international level.

Required skills

• Experience in monitoring and analysis of project budgets and expenditures at the global level
• Previous experience coordinating donor reporting and supporting oversight or a donor-driven project
• Demonstrated ability to build and read budgets
• Demonstrated experience and proficiency in usage of office software packages, including Word, Excel, Sharedrive, Teams, Google Drive, etc.

Desired skills in addition to the competencies covered in the Competencies section

• Demonstrated experience in project/program coordination and/or administration and support service (preferably at least 3 previous projects)
• Previous exposure to Climate Change policy or finance will be highly valued
• Competency in using finance/project management, procurement and travel modules of ATLAS or similar ERP system will be considered an asset
• Experience working in developing countries is desirable
• Knowledge of UN regulations, policies, procedures and practices is desirable
• Previous work in UNDP will be considered an asset

Required Language(s)

• Excellent (fluency) verbal and written communication in English
• Proficient verbal and written communication in another UN language is an asset

Professional Certificates

• N/A

Apply now

Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: jobs.undp.org