Program Support Officer (National Position)

Job Description

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces

Job Overview/Summary:

The Program Support Officer reports to the Senior Awards Management Coordinator and works closely with members of the Programs and Awards Management Unit. S/he will be primarily responsible for coordinating and organizing project cycle meetings for IRC Thailand’s grants. The project cycle meetings are normally held on a quarterly basis and mainly involve various IRC departments including grants, programs, operations, finance, HR, and supply chain. The incumbent will be responsible for maintaining records of and filing documents related to grants and programs. Organization, coordination, and initiative are all key attributes to this position as it often involves independently solving unique issues as they occur while managing competing deadlines.

The Thailand country program currently manages a large portfolio of assistance in the sectors of Health, Environmental Health, Protection, Women’s Protection and Empowerment, and Livelihoods for refugees and displaced people from Myanmar who are residing in border refugee camps in Thailand. The Programs and Awards Management Unit manages grants and contracts awarded from the US Department of State/Bureau for Population, Refugees and Migration (PRM), the Australian’s Department of and AusAID, among others.

Major Responsibilities:

• Track and maintain accurate records of deadlines for donor reports • Organize and remind timely submission of upcoming donor reports to relevant IRC departments • Disseminate a submitted version of donor reports to relevant IRC departments • Organize and maintain records of donor reports, grants agreements, and other relevant documents • Assist with preparing progress reports for the Ministry of Interior and Ministry of Labor, Thailand. • Organize and prepare for project cycle meetings including note taking with support from the Senior Awards Management Coordinator. • Track budget vs. actual spending of grants monthly; track spending and budget allocations report to the respective budget owner • Assist Country Director and Deputy Director of Programs with travel requests and meetings by coordinating with relevant IRC departments to facilitate their travel plans and requests • Other duties as assigned

Key Working Relationships:

This position reports to Senior Awards Management Coordinator Position directly supervises: N/A Indirect Reporting: N/A Other Internal and/or external contacts: describe the nature of departments or groups the position influences or requires support from to accomplish objectives. Internal: CD, DDP, DDO, Grants Team, IRC Operations Team, and all Sector Leads of IRC Programs External: N/A

Qualifications

Job Requirements:

• Bachelor’s Degree in a relevant field (International affairs, development, project management) with strong record of academic performance • At least 1 year experience in international humanitarian/development work or fundraising and grant solicitation, program design, and program cycle management • Excellent in English writing ability and strong communication skills • Able to work well both within a team and independently, in a challenging and fast-moving multicultural environment. • Good communicator with strong organizational, time management and analytical skills • Excellent computer skills and competency in Word, Excel and PowerPoint; • Excellent organizational skills and ability to determine priorities and meet multiple deadlines • Ability to be flexible and work in a fast-paced environment under regular deadlines • Previous experience with understanding of working in a multicultural environment (work or significant travel)

Working Environment:

The position is a NATIONAL post and will be based in the IRC office in Bangkok, with occasional travel to the Thailand-Myanmar border area.

Standards of Professional Conduct:

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Equal Opportunity Employer:

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.