Program Associate TIPSOM-UNODC

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Application deadline 2 years ago: Sunday 22 Aug 2021 at 23:59 UTC

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Contract

This is a SB-3 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SB-3 contracts.

Background

Within the Regional Programme, for the Arab States to Prevent and Combat Crime, Terrorism and Health Threats and to Strengthen Criminal Justice Systems in Line with International Human Rights Standards (2016-2021), the Programme Office in Algeria is delivering technical assistance related projects to further the prevention and the combatting of Human trafficking and Migrant smuggling (TIP/SOM) at the national level. The 2030 Agenda helps UNODC to locate and communicate what it does in the larger context of national and global priorities on sustainable development. UNODC, therefore, provides meaningful support in achieving the Sustainable Development Goals (SDGs) through the application of a results-based approach in programme management. UNODC is implementing the project “Strengthening the framework of the Arab Region to prevent and combat human trafficking and migrant smuggling”, managed by the UNODC Regional Office for the Middle East and North Africa (ROMENA).

The incumbent of this position will assist in the implementation of the different project activities on TIP/SOM. He/she will report to the Head of the UNODC Programme Office in Algeria as the first reporting officer and will also report to the Programme Coordinator (Trafficking in Persons and Migrant Smuggling) located in Cairo, Egypt as the 2nd reporting officer. And this would be under the overall supervision of the UNODC Regional Representative for the Middle East and North Africa

Duties and Responsibilities

Under the direct supervision of the Head of the UNODC Programme Office in Algeria, the Project Associate (Anti-Human Trafficking & Migrant Smuggling) will support the implementation of the UNODC project “Strengthening the framework of the Arab Region to prevent and combat human trafficking and migrant smuggling” in Algeria. This will include:

  • Collect, register and maintain all relevant information on programme activities, draft correspondence and ensure follow-up.
  • Assist in all activities related to the implementation of the UNODC TIP/SOM portfolio including organizing meetings, training courses, workshops, conferences, study tours, as well as missions of the programme /project staff or official UNODC travellers.
  • Assist in monitoring programme outputs and measuring performance against objective indicators and timelines.
  • Perform the following duties related to finance:

  • Monitors status of expenditure and allotments, records variations and updates budget tables, in close cooperation and regular communication with the team at the regional level and HQ level.

  • Prepares and reviews budget proposals for project documents/ revisions, especially costed work plans/budgets, for completeness and compliance with relevant rules and procedures.
  • Process Invoices in the SAP Enterprise Resource Planning System (ERP); and follow up with the Regional Office Finance Unit and UNDP to assure the on-time processing of the invoice, additionally, reconciles the transactions related to UNDP in the reconciliation portal.
  • Proper maintenance of the Accounts Receivables and Payables and follow-up with relevant parties on timely clearance of those accounts. Ensure the proper establishment of accruals;
  • Investigate erroneous/invalid entries and communicate with the Regional Office Finance Unit to take appropriate corrective accounting actions;
  • Ensure timely VAT reimbursements to UNODC;
  • Assist the Regional Office Finance Unit in implementation of the financial management strategies, as well as knowledge/practice sharing as and when required;
  • Maintaining the internal expenditures control system by ensuring that payments processed are matched and completed, transactions are correctly recorded and posted in the system.
  • Perform the following duties related to procurement:
  • Collection and systematization of information on potential suppliers of services/goods;
  • Ensuring tender selection, canvassing of the supplier of services/goods in accordance with UNODC and UNDP requirements and procedures;
  • Support in preparation of short-term contracts in accordance with UNDP requirements and procedures, exercising control over observation of contract terms and periods;
  • Process Shopping Carts through solicitations;
  • Coordinate vendor status with Master Data Management (MDM) team;
  • Submit requests for posting Goods receipt on a timely basis and conduct Service Entry Sheet;
  • Act as a Low Value Acquisitioner;
  • Process other procurement related requests.

  • Perform the following duties related to travel/administrative/logistic support:

  • Creation of travel requests/ expense reports in Umoja;

  • Securing visa support, the arrangement of transport and accommodation, etc. during workshops, meetings, conferences, visits of foreign experts, etc;
  • Coordinates effectively with Ministry of Foreign Affairs and other stakeholders regarding programme implementation;
  • Assistance to POs in keeping close contacts with the national partners, UNDP, programme's partners and other organizations through direct contacts, collection of information, registration of incoming and outgoing correspondence, preparation of draft letters and organization of meetings;
  • Receive, screen, log and route incoming and outgoing correspondence and documents for the coming to the programme, attach necessary background information and maintain a follow-up system;
  • Preparation of unofficial translations and, as required, acting as an interpreter;
  • Perform other functions for the successful implementation of the programme as might be required in the scope of the current position.

Carry out other assignments as required.

Competencies

Professionalism: Project coordination, financial/budgetary and administration experience and skills, and understanding of theories, concepts, and approaches relevant to crime prevention and international relations. Good analytical and problem-solving skills, including the ability to identify and contribute to the solution of problems/issues; sound judgment, and political sensibility.

Communication: Ability to write clearly and concisely. Possession of effective verbal communication skills.

Teamwork: Good interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity, including gender balance.

Required Skills and Experience

Education:

Bachelor’s degree in economics, finance management, business administration, or any other relevant fields

Experience:

  • 4 years of relevant work experience at the national or international levels is required in the field of administration, project coordination, procurement, finance, and any Language Requirements: similar areas.
  • Work experience in the United Nations system and/or in a similar international organization is desirable.
  • Work experience with web-based financial management and Enterprise Resources Planning (ERP) financial management systems is desirable.

Language Requirements:

  • Fluency in Arabic, French, and English with excellent drafting skills are required.

Skills:

  • Excellent reporting and drafting skills for routine correspondence and proficiency in related computer skills (Excel, Word, PowerPoint). Knowledge of UN programme & finance software/systems is an advantage
Added 2 years ago - Updated 2 years ago - Source: jobs.undp.org