Program Assistant- Female ( Afghan National Only )
Assist with program coordination and administration tasks.
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Overview
Assist with program coordination and administration tasks.
You have:
- University degree in social sciences or any related field.
- Comfortable working in English and Dari/Pushto and ability to translate both written and orally.
- Excellent computer skills, specifically Microsoft Word, Excel, and Outlook.
- Ability to work independently with excellent time management and motivation.
Job Description
General Duties:
- Compile and update the program purchase requests (PRs) and corresponding purchase orders and reconcile the program expenses in consultation with the FSP Managers and the finance team. - Work closely with the administration team to facilitate the accommodation and transportation needs of the FSP Field team who are attending trainings in Kabul. - Providing all the necessary support to the Field team requires coordination with different departments including supply chain, administration, and security. - Working closely with the protection administration team to ensure that all PRs scan and trackers are updated. - Keeping and filling of trainings attendance sheets and pre- tests and post tests papers.
Specific duties:
- Process of recruitment request forms. - Process of any payment request form with the finance team. - To follow up on logistics and procurement with support staff for providing the on-time support by support staff for smooth running of program activities - Maintain and efficient filing system for all administrative and operational records and manage program database and documentation for required administrative activities. - Responsible for travel cost payments with the close coordination with the finance department for training participants. - To work on FSP team GTRF, ATRF, TOR and other required travel documents and sharing with the admin team. - Scanning of interview evaluation forms for the FSP new recruitments.
Other:
Any other task assigns by supervisor.
Qualifications
Qualification and Requirements:
- University degree : In social sciences or any related field.
Job Requirements
- Comfortable working in English and Dari/Pushto and ability to translate both written and orally. - Excellent computer skills, specifically Microsoft Word, Excel, and Outlook. - Ability to work independently with excellent time management and motivation
Potential interview questions
| Can you describe a time when you had to manage multiple tasks at once? | This question assesses your time management skills and ability to prioritize tasks. | Provide a specific example, showing how you organized your tasks and met deadlines. |
| How would you handle communication with team members who speak different languages? | This question evaluates your language skills and ability to bridge communication gaps. | Pro members can see the explanation. |
| What strategies do you use to ensure accuracy in administrative tasks? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you prioritize your work when you have tight deadlines? | Pro members can see the explanation. | Pro members can see the explanation. |
| Can you provide an example of how you have supported a team in achieving their goals? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 3 years ago
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Updated 1 year ago
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Source:
rescue.org
