Program Assistant

Provide programmatic, administrative, operational and logistical support to program managers.

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Heifer International

Open positions at Heifer International

Abuja (Nigeria)

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Overview

Provide programmatic, administrative, operational and logistical support to program managers.

You have:

Bachelor’s degree in agriculture or agriculture related field, social science, Business Administration, Project Management, or a related field.
At least 2-3 years of experience in an administrative or support role, preferably in a program or project setting working with similar organization or in development sector.
Strong organizational and multitasking skills to manage various responsibilities effectively.
Excellent written and verbal communication skills for interacting with diverse stakeholders.
Strong computer literacy skills including Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, outlook)
Attention to detail, timeliness and accuracy in completing tasks and documentation with ability to prioritize and meet deadlines.
Ability to work independently and collaboratively in a team environment.

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Description

Heifer International is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with some form of disability.

The Organization

Heifer International is a global non-profit organization on a mission to end hunger and poverty while caring for the earth. Since 1944, Heifer International through its work in 21 countries (in Africa, Asia, and the Americas) has supported more than 56 million people around the world to end hunger and poverty in a sustainable way, and millions more now on a pathway to living incomes. Working with rural communities and other stakeholders across Africa for over 50 years, Heifer International supports farmers and local food producers to strengthen local economies and build secure livelihoods that provide a living income. Heifer’s foundation was built on the belief that ending hunger begins with giving people the means to feed themselves, generate income and achieve sustainable livelihoods for their households. Heifer’s global vision for 2020 - 2030 is to close the living income gap for additional 10 million families.

Heifer is implementing Naija Unlock signature program in locations across Nigeria. The program aims to support the unlocking of the potentials in Nigeria’s agricultural sector to achieve food self-sufficiency by working with smallholder farmers and local value chain actors to increase their productivity and meet local demand for food and raw material, while closing the living income gap for families in the rice, tomato, poultry, and dairy value chains, with plans to add small ruminant value chains.

The Job Function

The Program Assistant will provide programmatic, administrative, operational and logistical support to program managers and teams, facilitating the effective execution of programs and projects. The Program Assistant will coordinate schedules, manage communications, and assist with various tasks to ensure programs run smoothly, allowing program managers to focus on strategic objectives. The Program assistant will support the Country Program team and frontline team members in facilitating quick responses to their needs including programmatic, desktop and field research, data management, report documentation, field monitoring and various duties as may be assigned. This role requires strong organizational skills, good communication and ability to be proactive.

Responsibilities

A. Programmatic Support

 Provide support to Program managers in managing project activities

 Assist in the planning, implementation, and evaluation of programs and projects

 Support the facilitation of weekly technical team meetings.

 Document and share minutes of weekly technical meetings with the team.

 Support the Signature Program Technical Lead with program and administrative assignment

 Maintain and update program documentation, including reports, schedules, and databases.

B. Stakeholder Coordination/Communication Support

 Liaise with Program partners as assigned to ensure deliverables and timelines are met.

 Document and regularly update stakeholder’s database.

 Communicate with stakeholders, clients, and team members to provide updates and gather feedback.

 Prepare and distribute meeting agendas and minutes

3.Data management

 Provide support to the monitoring and evaluation team to collate and enter field activity data.

 Support with the conduct of field and desk-top research to support program initiatives and decision making

 Support to finance and frontline team coordinating development of payment schedules

4.Administrative & Operational Support

 Collaborate with operations team to ensure frontline team receive the support they need.

 Work closely with operations team to support country level activities

Other Responsibilities

 Undertake any other tasks and responsibilities as assigned

 Maintain confidentiality of sensitive program information.

 Adhere to the organization's policies and procedures.

 Contribute to a positive and collaborative team environment.

Job Requirement

a.Bachelor’s degree in agriculture or agriculture related field, social science, Business Administration, Project Management, or a related field. b. At least 2-3 years of experience in an administrative or support role, preferably in a program or project setting working with similar organization or in development sector c. Strong organizational and multitasking skills to manage various responsibilities effectively. d. Excellent written and verbal communication skills for interacting with diverse stakeholders. e. Strong computer literacy skills including Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, outlook) f. Attention to detail, timeliness and accuracy in completing tasks and documentation with ability to prioritize and meet deadlines. g. Ability to work independently and collaboratively in a team environment.

Key Behavioural Competencies · Accountability · Professional Excellence · Humility · Customer Orientation · Empathy · Innovation

Application closes on July 11, 2025

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Potential interview questions

Can you describe a time when you had to manage multiple tasks at once?	This question assesses your organizational and multitasking skills.	Provide a specific example and outline how you prioritized your tasks.
How have you used Microsoft Office Suite in previous roles?	This question evaluates your proficiency in necessary computer skills.	Pro members can see the explanation.
Describe how you would handle communication with diverse stakeholders.	Pro members can see the explanation.	Pro members can see the explanation.
What approach do you take to ensure accuracy in your work?	Pro members can see the explanation.	Pro members can see the explanation.
Discuss your experience with program or project management responsibilities.	Pro members can see the explanation.	Pro members can see the explanation.
How do you prioritize tasks when deadlines are approaching?	Pro members can see the explanation.	Pro members can see the explanation.
Can you give an example of a time when you worked collaboratively in a team?	Pro members can see the explanation.	Pro members can see the explanation.
What strategies do you use to keep stakeholders updated on project progress?	Pro members can see the explanation.	Pro members can see the explanation.