Program Assistant
Provide program and financial support for health programs.
This opening expired 4 years ago.
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Overview
Provide program and financial support for health programs.
You have:
- Completion of secondary school education.
- Minimum 5 years of relevant experience in program and administrative support positions.
- Expert level knowledge of English is required.
- Training in UN/HR systems is an advantage.
- Proven skills in drafting would be an asset.
- Experience in Oracle-based or other ERP systems is an asset.
Contract
This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.
Purpose of the Position
<pre style="text-align:justify">
<span style="font-size:10pt"><span style="text-justify:inter-ideograph"><span style="font-family:"Courier New""><span style="font-size:12.0pt"><span style="font-family:"Times New Roman",serif">Within the WCO of South Sudan, the incumbent provides a range of support in the day-to-day program and financial support, including updating of the operational planning budget and finance matters in GSM, administrative actions related to budgets, human resources and filing/safe keeping of administrative and financial documents. </span></span></span></span></span>
Objectives of the Programme and the immediate Strategic Objectives
<span style="font-size:10pt"><span style="font-family:"Courier New""><span style="font-size:12.0pt"><span style="font-family:"Times New Roman",serif">The objective of the programme is to develop highly functional and multisectoral programs that will support the Country in its efforts to prevent and treat diseases by guiding national strategies and policies towards increasing coverage of quality prevention, treatment and care; coordinating and leading efforts of partner agencies including civil society and people affected in order to achieve mutual goals; and ensure effective surveillance, monitoring and evaluation and research to inform programmes and service improvement.</span></span></span></span>
Summary of Assigned Duties
Under the supervision and guidance of the Technical Team Lead and in close collaboration with the Operations officer of the country office or other support structures, the incumbent provides support in the following areas:
- Check all obligating documents, entering relevant information available from GSM or other on-line systems, ensuring the availability of funds, updating files, and transferring funds as instructed or as delegated.
- Review obligating documents for completeness, and following-up on missing information, liquidating obligations, undertaking reconciliation and preparing periodic reports, as required.
- Review various contractual documents, issuing PTAEO numbers, earmarking funds, verifying and following up on payment requests.
- Prepare purchase requisition for IT equipment and other assets for the cluster, working in close collaboration with relevant colleagues to ensure that ordered items are appropriate.
- Keep track of all contract extensions and renewals, checking and ensuring that funds are available for the proposed contract.
- Follow-up on program implementation, drawing the attention of the supervisor or other senior staff to problems, inconsistencies and delays.
- Draft correspondence on own initiative or on the basis of instructions; to finalize correspondence/reports for signature; to analyze incoming correspondence and requests, researching, obtaining and attaching background information when required, or redirecting them as appropriate, drawing the attention of the supervisor or other senior staff concerned.
- Perform other related duties as required or instructed, including providing support to other areas of work as assigned
Competencies
*1. Teamwork
*2. Respecting and promoting individual and cultural differences
*3. Communication
4. Moving forward in a changing environment
5. Producing results.
Functional Knowledge and Skills:
The incumbent maintains and updates proficiency in the use of modern office technology through in-house courses, on-the-job training or self-training. He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures.
Educational Qualifications
- Essential: Work requires completion of secondary school. Knowledge of general administrative and HR Policy theory and procedures.
- Desirable: Training in UN/HR systems is an advantage. Proven skills in drafting would be an asset.
Experience
Essential:- Minimum 5 years of relevant experience in program and administrative support positions.
Desirable:- Relevant experience in the WHO or other UN agency is an asset. Experience in Oracle-based or other ERP systems an asset.
Languages
Expert level knowledge of English is required
Other Considerations
Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software. Training in Oracle-based or other ERP systems an asset.
Work requires the use of word processing facilities to create, edit, format and print correspondence and documents; spreadsheet and visual presentation software; e-mail and scheduling software to improve communications both internally and externally; Oracle/GSM for administrative matters.
Note:
- Only candidates under serious consideration will be called for interviews
- Women are strongly encouraged to apply
Potential interview questions
| Can you describe a time when you had to manage multiple priorities? | We want to assess your time management and prioritization skills. | Provide a specific example demonstrating how you prioritized tasks effectively. |
| How do you ensure accuracy in your reports and documentation? | This reveals your attention to detail and commitment to quality. | Pro members can see the explanation. |
| Give an example of how you have dealt with a difficult situation at work. | Pro members can see the explanation. | Pro members can see the explanation. |
| What steps do you take to keep yourself organized? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a time when you had to communicate complex information. | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
who.int
