Program Administrator, Afghan Support and Investment Program

Job Description

Job Overview: The Program Administrator provides a broad variety of operational support including procuring equipment for staff, troubleshooting IT issues, completing forms, and assisting with HR administrative tasks. The position reports to the Project Director, Afghan Support & Investment Project.

Major Responsibilities:

· Provide ongoing support to the Project Director, including managing the Projects Director’s calendar, scheduling and coordinating meetings with staff and external partners, preparing and submitting expense reports.

· Assist with HR administrative tasks including procuring equipment for new staff, tracking time-off for staff, completing status change forms and other assigned paperwork

· Respond to employee inquiries regarding payroll, benefits, and policies

· Coordinate general orientation for new staff

· Lead logistics for group meetings, trainings, and events

· Assist with staff expense management reports and reimbursement

· Assist with ensuring that staff have the resources they need to perform their jobs

· Support local basic IT questions

· Assist Accounts Payable Specialist and Finance Manager in ASIP fund disbursement

· Assist with other related activities as assigned

Job Requirements:

Education: Undergraduate degree required. Preferably with an emphasis in communication, IT, human resources, international development or and relevant field of study

Work Experience: 2+ years relevant work experience in office administration; human resources, facilities management, procurement or related field

Demonstrated Skills & Competencies:

· Demonstrated success working and communicating effectively in a multi-cultural environment.

· Self-starter with excellent problem-solving skills combined with the proven ability to multi-task, prioritize duties, and manage time effectively.

· Attention to detail and accuracy in work product.

· Fluent in English, both spoken and written; proficiency in language(s) spoken by IRC’s clients is desired; including, Dari, and/or Pashto.

· Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research and problem-solving purposes.

· Working knowledge of accounting software such as Microsoft Dynamics a plus.

Working Environment:

· Partial remote, partial in-office work.

· May require occasional work out of partner agencies’ offices.

· May require occasional weekend and/or evening work.

COVID-19 Vaccination Requirement****: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires candidates who are selected for interview to furnish proof of vaccination against COVID-19 in order to be considered for this position.

Commitment to Diversity and Inclusivity****: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer****: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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