Procurment Officer

Contract

This is a SB-4 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SB-4 contracts.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. UN Women supports United Nations Member States in setting international standards for achieving gender equality and works with governments and civil society to formulate and enforce the laws, policies, programs and services needed to ensure that the standards are effectively implemented and that they truly benefit women and girls around the world.

UN Women through its Liaison Office to the African Union (AU) and United Nations Economic Commission for Africa (UNECA) engages with the AU and its various organs, the UNECA and civil society organizations, as well as the diplomatic community. Through the office, UN Women provides technical support to Member States and the AU in the adoption, implementation and monitoring of commitments on gender equality and women’s empowerment (GEWE), in accordance with its mandate. Furthermore, the UN Women Liaison Office represents UN Women in the UN Liaison Team and facilitates the participation of relevant UN Women Offices including regional offices for East and Southern Africa (ESAR), West and Central Africa (WCAR) and North Africa (ROAS) in the Regional Coordination Mechanism (RCM) for Africa to advance the GEWE agenda on the continent.

In 2022, with the establishment of the Liaison Office as a full-fledged presence, its Strategic Note (2022-2025) which defines its key development results and management/operational results was developed. The Strategic Note is aligned with the global UN Women Strategic Plan (2022-2025), the AU GEWE Strategy (2018-2028), Agenda 2063 and other key GEWE frameworks of Africa as well as global normative frameworks including Agenda 2030. To support this process and ongoing collaborations with AU and other regional stakeholders, the Liaison Office proposes to engage the services of a “Procurement Officer” who will support the implementation of the SN and other priorities as a member of the Liaison Office team.

UN Women, through its Liaison Office to the AU and ECA, aims at providing technical assistance to the African Union Commission (AUC) through the Women, Gender, and Youth Directorate (WGYD) to effectively mainstream gender issues in AU and its programs and policy processes. UN Women Liaison Office also collaborates with relevant departments of the AUC for gender responsive development and implementation of regional initiatives. In addition, the Liaison Office continues to establish and strengthen strategic partnerships with relevant UN agencies, INGOs and CSOs to implement catalytic initiatives in supporting the continental GEWE agenda. In this regard, the Liaison Office carries out knowledge management activities by tracking the implementation of policies as well as identifying and disseminating advocacy messages and good practices to inform decisions and priorities of the AU and its organs. The Liaison Office accordingly endeavors to catalyze the adoption and implementation of gender responsive regional policies which inform programming, policy and partnerships at different levels in Africa.

Under the overall guidance of the Special Representative to the AU & ECA and reporting to the Operations Manager, the Procurement officer ensures execution of transparent and efficient procurement services and processes consistent with UN Women rules and regulations. The Procurement officer promotes a client-focused, quality and results- oriented approach and support: (i) compliance with UN Women policies and regulations; (ii) effective systems to support programme delivery and growth; (iii) accountability to organizational values and principles; and (iv) an enabling workplace environment in which staff potential is maximized. The Procurement Officer, as a member of the UN Women Ethiopia Country Office Operations Unit will also work in collaboration with operations staff in other UN Agencies, UN Women Regional Office (RO) and HQ staff and Government officials to successfully deliver procurement services.

Duties and Responsibilities

Implement procurement strategies in accordance with UN Women rules, regulations, policies and strategies.

• Provide substantive inputs to procurement related reports and analyses; research and draft responses to enquiries for clearance by the Operations Manager;
• Provide substantive inputs to the implementation of procurement management policies and strategies on cost saving and reduction;
• Follow up with internal and external audits;
• Contribute to the development of sourcing strategies.

Organize procurement processes

• Prepare procurement plans for programmes/projects;

• Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services;

• Organize procurement processes including the preparation of Request for Quotations (RFQs), Invitation to

• Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids or proposals;
• Perform Buyer role in Atlas; prepare/close Purchase Orders (POs) and contracts in and outside Atlas;
• Prepare submissions to the Procurement Review Committee (PRC).

Organize contract management processes

• Review/ process contracts;
• Develop and update the rosters of suppliers, and support implementation of supplier selection and evaluation

Facilitate knowledge building and knowledge sharing

• Provide substantive input and support to the development of training materials, webinars and other education materials;
• Organize trainings for the operations/projects staff on Procurement;
• Synthesize lessons learnt and best practices.

Organize logistical services

• Organize hotel and event arrangements for all official UN Women meetings/ functions, engagements, ensure that all requirements are catered for as required;

  Perform other administrative tasks as assigned by supervisor.

Competencies

Core Values:

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement
• Leading by Example.

Functional Competencies

• Good knowledge of procurement process, systems; administrative rules and regulations;
• Good knowledge in the use of spreadsheets and database packages;
• Ability to work well under pressure and meet deadlines;
• Ability to extract and interpret data;
• Ability to administer and execute administrative processes and transactions;
• Ability to perform work of confidential nature and handle a large volume of work;
• Strong IT and web based management skills.

Required Skills and Experience

Education

• MA or Bachelor's degree in procurement, supply chain or related field;
• Specialized training in Procurement;
• Procurement Certification from an internationally recognized provider such as CIPS (level 2) is an asset;
• Willingness to take UN Women internal procurement certifications is required.

Experience

• At least 6 years of progressively responsible experience in procurement, supply chain or related field for Bachelor degree holders or 4 years progressive experience for Masters degree holders;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc);
• Experience in handling of web-based management systems

Language Requirements

• Fluency in English is required
• Knowledge of the other UN official working language is an asset.

Application:

• All applications must include (as an attachment) a completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment.

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided?on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

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