Procurement Technical Officer Ukraine Kyiv

Logistics & Procurement

Overview

Ensure effective procurement processes and compliance with NRC regulations.

You have:

• Bachelor’s degree in relevant field.
• 3 years of experience in procurement.
• Preferably 2 years of experience working in a humanitarian organization.
• English level B2.
• Strong context monitoring and analytical skills.
• Ability to plan.
• Ability to work independently, as well as effectively under supervision.
• Ability to organize and prioritize multiple tasks.

The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.

Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.

At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.

Together, we save lives and rebuild futures.

Safeguarding is central to NRC’s work. We expect all employees to:

• treat everyone with respect and dignity

• contribute to building a safe environment for all

• never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)

• always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH

All NRC employees are expected to work by the organization’s core values: dedication, innovation, inclusivity, and accountability. These attitudes and beliefs shall guide our actions and relationships.

1. Role and responsibilities The purpose of this position is to ensure the effective and efficient delivery of goods and services while ensuring the NRC value for money principles are followed to the latter. The procurement team leader is leading a team of 3 at the area level.

Generic responsibilities • Adhere to NRC policies, handbooks, guidelines, and donor requirements. • Prepare and develop status reports as required by management. • Ensure proper filing of all support documents. • Promote and share ideas for improvement of the logistic function. • Be anti-corruption, transparent, and cost-efficiency-focused in all procurement processes. • Conduct procurement process with a focus on country and NRC regulations. • Prepare procurement documents in line with NRC procurement procedures. • Perform other duties, as assigned by the Line Manager.

Specific responsibilities

• Ensure that all procurements are done per NRC logistics policies, procedures, and donor regulations.
• Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
• Support in the preparation of RFQs, Tenders, and BID analysis for complex purchases.
• Manage the prequalification of service providers and ensure all purchases meeting thresholds for use of prequalified vendors and services providers are adhered to.
• Manage the waiver register and share it with the Logistics Manager/Coordinator.
• Support in the receiving of Bid/Tenders and assist in opening and processing stages.
• Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached.
• Maintain proper files for procurement documents (and upload all documents in Agresso).
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
• Ensure RFQs, are prepared and sent out within the agreed lead time.
• Complete and issue purchase orders per NRC regulations.
• Check procurement documents (Bid analysis, Purchase Orders, Payment documents, etc...) and submit them to signatories for verifications and approvals.
• Follow up with suppliers and organize for delivery of materials.
• Update and share the procurement tracker regularly.
• Ensure updating Vendors' databases and explore and help in developing the Area level FWA.
• Support partner procurement
• Any other tasks assigned by the supervisor.

2. Competencies

Professional competencies:

• Bachelor’s degree in relevant field.
• 3 years of experience in procurement
• Preferably 2 years of experience working in a humanitarian organization
• English level B2.

Behavioural competencies

• Strong context monitoring and analycal skills.
• Ability to plan.
• Ability to work independently, as well as effecvely under supervision.
• Ability to organize and prioritize multiple tasks.

Apply now

Potential interview questions

Added 10 months ago - Updated 9 months ago - Source: nrc.no