Procurement Team Leader - Dnipro
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Contract
This is a Professional contract, Grade 6 (NRC) contract. More about Professional contract, Grade 6 (NRC) contracts.
Generic responsibilities
- Adhere to NRC policies, handbooks, guidelines, and donor requirements.
- Assist with the implementation of the logistic function’s portfolio according to the Plan of Action.
- Line Manage a team of staff who will be dedicated to the role.
- Prepare and develop status reports as required by management.
- Ensure proper filing of all support documents.
- Promote and share ideas for improvement of the logistic function.
- Be anti-corruption, transparent, and cost-efficiency focused in all procurement processes.
- Conduct procurement process with a focus on country and NRC regulations.
- Prepare procurement documents in line with NRC procurement procedures.
- Perform other duties, as assigned by the Line Manager.
Specific responsibilities
- Ensure that all procurements are done per NRC logistics policies, procedures, and donor regulations.
- Prepare requests for quotations and source bids & quotations per NRC procurement regulations and thresholds.
- Support in the preparation RFQs, Tenders and BID analysis for complex purchases.
- Manage the prequalification of service providers and ensure all purchases meeting thresholds for use of prequalified vendors and services providers are adhered to.
- Manage the waiver register and share it with the Logistics Manager/Coordinator.
- Support in the receiving of Bid/Tenders and assist in opening and processing stages.
- Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached.
- Maintain proper files for procurement documents (and upload all documents in Agresso).
- Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds.
- Ensure RFQs, are prepared and sent out within the agreed lead time.
- Complete and issue purchase orders per NRC regulations.
- Check procurement documents (Bid analysis, Purchase Orders, Payment documents, etc...) and submit them to signatories for verifications and approvals.
- Follow up with suppliers and organize for delivery of materials.
- Support the Procurement officer in Conducting regular market surveys to identify suitable and reliable suppliers and service providers.
- Update and share the procurement tracker regularly.
- Ensure updating Vendors' databases and explore and help in developing the Area level FWA.
- Ensure that all assistants and officers supervised keep track of current procurements with bi-weekly reporting for consolidation into a monthly report.
- Support Procurement assistants/officers in the direct purchase and reconcile every action with the Finance team.
- Provide support to all field offices as needed and make supervisory visits to all procurement offices in the area/field offices.
- Any other tasks assigned by the supervisor.
Critical interfaces
- NRC staff (at the Area and CO).
- Suppliers.
Scale and scope of the position
Staff:
3
Stakeholders:
N/A
Budgets:
-
Information:
Office365, OKTA, Agresso, Intranet, filing system, Terramar fleet software.
Legal or compliance:
Terms of employment, Code of conduct, Security Management Policy, NRC People
- Competencies
Professional competencies
- Bachelor’s degree in relevant field.
- Minimum 2 years of experience working in a humanitarian organization and experience in Warehousing.
- Previous experience from working in complex and volatile contexts.
- Good English level.
Behavioural competencies
- Strong context monitoring and analytical skills.
- Resilience and ability to work in insecure environments.
- Ability to empower and build trust.
- Ability to plan.
- Performance Management
• The Job Description
• The Work and Development Plan
• The Mid-term/End-of-trial Period Performance Review Template
• The End-term Performance Review Template
• The NRC Competency Framework
Added 1 year ago
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Updated 1 year ago
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Source:
nrc.no