Procurement Team Assistant
Provide procurement, logistical and administrative support to the Procurement Team.
This opening expired 4 years ago.
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Overview
Provide procurement, logistical and administrative support to the Procurement Team.
You have:
- To be enrolled in a graduate school programme (second university degree or equivalent, or higher)
- Experience in procurement and supply chain
- Fluency in English is required
- Fluency in Arabic is required
Result of Service Providing procurement, logistical and administrative support to the Procurement Team.
Work Location Beirut
Expected duration 3 Months
Duties and Responsibilities 1. Provides procurement, logistical and administrative support to the Procurement Team in the acquisition of a wide variety of goods and services. 2. Assists in producing tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved. 3. Assists in preparing abstracts of offers and compiling data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Chief Procurement Unit. 4. Assists in monitoring status of existing requisitions; maintains contact with suppliers to ensure timely delivery of goods and services; coordinates shipment of goods/commodities/equipment to HQ and field missions; verifies receipt and inspection of deliverables and accurately reports, as and if required. 5. Assists in finalizing purchase orders and contracts for approval by the Procurement Officer. 6. Assists relevant officers in more complex, higher value purchasing operations; coordinates distribution of pertinent documents to concerned parties, ensures appropriate follow-up action, etc; 7. Maintains relevant internal databases and files; keeps track of any contractual agreements, systems contracts, etc. and informs affected users of contractual rights and obligations. 8. Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market. 9. Drafts routine correspondence 10. Performs other duties as assigned
Qualifications/special skills Academic Qualifications: To be enrolled in a graduate school programme (second university degree or equivalent, or higher) Experience: Experience in procurement and supply chain Language: English and French are the working languages of the United Nations Secretariat; and Arabic is a working language of ESCWA. For the position advertised, fluency in English is required; and fluency in Arabic is required.
No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Potential interview questions
| Can you describe a time when you had to manage multiple procurement tasks simultaneously? | This question assesses your ability to prioritize and manage multiple responsibilities. | Provide a specific example, highlighting your organizational skills and how you ensured timely completion. |
| What strategies do you use to maintain accurate procurement records? | The interviewer wants to understand your attention to detail and organizational skills. | Pro members can see the explanation. |
| How do you handle conflicts with vendors regarding procurement terms? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
careers.un.org
