Procurement System Transformation Lead P4 (Solutions Architect) - Rome, Italy

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Are you a Digital Procurement Solutions Architect interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join an international organisation investing in its people?

If so, an exciting & fulfilling career awaits you! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

DEADLINE FOR APPLICATIONS

Applications must be submitted by Monday, October 23, 2023 (17:59 EDT****).

WHO WE ARE

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

WHY JOIN US?

• WFP is a 2020 Nobel Peace Prize Laureate
• WFP offers a highly inclusive, diverse and multicultural working environment
• WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities
• A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe
• We offer an attractive compensation package (please refer to the Terms and Conditions section)

ORGANIZATIONAL CONTEXT

The primary goal of WFP Procurement is to procure food for delivery to affected communities and secure the goods and services required to support our operations in a timely and cost-effective manner, while maintaining fair and transparent processes.

WFP procures the food and goods and services from a combination of sources; local, regional, and international based on the best option to achieve delivery in a timely, efficient, and effective manner

In 2021, an internal review of Goods and Services Procurement unit highlighted six areas of improvement for procurement:

1. Operating model,
2. Staff resourcing,
3. Oversight mechanism,
4. Vendor management,
5. Procurement processes and
6. Use of Technology.

To address these gaps and other priorities, Procurement initiated a Procurement Business Process Review aimed at achieving 6 main objectives to optimize the current state and set-up more performant and efficient procurement processes & organization

1. Professionalize procurement Analytics capabilities,
2. Set-up the right operating model,
3. Establish the right organization structure,
4. Streamline processes,
5. Leverage technology for end-to-end procurement support and
6. Assess the appropriate staffing and resourcing requirement and adapt upskilling paths accordingly.

As part of the target procurement operating model, Procurement requires an experienced Digital Procurement Solution Architect to lead the implementation of Procurement digital transformation.

As the Digital Procurement Solution Architect, you will be a subject matter expert collaborating with stakeholders across the organizations to execute the Modernization and improvement of procurement digital execution systems and user experience for clients, procurement staff and suppliers. This role will leverage the knowledge of our sourcing organization and use the agreed digital target operating model. You will partner with the IT Division, the Business, Procurement Subject matter experts, and suppliers to develop and refine requirements and test solutions while acting as a change agent, engaging across the user base on training and adoption.

KEY ACCOUNTABILITIES (not all-inclusive)

This position is based in WFP headquarters in Rome and reports to the Senior Procurement Office in charge of the Procurement Business Process Review Project.

• Working with TEC, Procurement subject matter experts, and other Supply Chain digital capabilities stakeholders, assess the procurement digital capabilities to reflect current state and agreed target state.
• Develop procurement digital capabilities mapping and lead the Implementation of digitization actions to evolve the procurement digital capabilities towards the target state.
• Be responsible for automation architecture and the related technical decision through to supervising the development of automating business processes through designing and developing various types of applications across the end-to-end procurement process.
• Lead coordination of the solution technology provider and TEC to perform pre-implementation solutioning, and act as business focal point for new functionality / features communication and adoption
• Act as solution architect to design or modify eProcurement systems architecture to meet certain business needs. Lead the customization, testing, integration, and deployment of Procurement software systems to ensure that specific business issues are solved.
• Manage the relationships and delivery with the systems integrator and software suppliers to ensure a smooth implementation and continued operation of the eProcurement suite.
• Own the data architecture for the function. Be responsible for data object definition and integration requirements.
• Define data migration and data maintenance solution approaches. Be responsible together with end-to-end team for data migration strategy definition, lifecycle and sign off.
• Analyze procurement process issues and development of solutions, prioritize objectives, and contribute to project planning and status reporting.
• Work with client units and procurement staff to enhance procurement solution performance to increase adoption and increase usability.
• As a subject matter expert on procurement digitization, you will lead and contribute to the improvement and transformation of source to receipt processes aligned to the digital target operating model.
• Working with solution integrator, manage the deployment of the S2R solution globally including the following: Development of deployment plans, manage and track implementation activities and budget, coordinate with change management lead to ensure approach meets desired outcomes, identifying Key Performance Indicators (KPIs), Project risks and track progress and implement mitigation actions. Provide regular updates on progress against KPI.
• Other procurement technology-related duties as required.

QUALIFICATIONS AND KEY REQUIREMENTS

Education:

You have:

• Master’s degree or equivalent in Computer Science, Information Systems Development, Business Management, Operations Management, Procurement Management, or a related field. Or a Bachelor's degree supplemented by additional years of experience and specialized training.

Experience:

• Minimum 8 years of experience in digital-enabled procurement function or procurement consulting environment with a focus on Category strategy planning, Sourcing and procurement OR Supply Chain Planning & execution
• Experience in implementation and maintenance of Procurement Systems (different SAAS solutions like SAP Ariba, Coupa, Ivalua, Zycus, Jaggaer, etc) across multiple entities working with various business stakeholders
• Certification in implementation of any SAAS (complete upstream/downstream certified is preferred) and knowledge across both upstream and downstream modules is required
• Experience in leading S2P and SRM implementation including integration, architecture, and systems configuration.

Language:

You have:

• Fluency (level C) in the English language
• Intermediate knowledge (level B) of French and Spanish is highly desirable.

MORE ABOUT YOU

You have:

• Deep understanding of the end-to-end Procurement process including Source to Contract, Procure to Pay, Spend Analytics and Supplier Performance Management
• General Skills (Analytical skills, Organizational awareness, IT Skills, Teamwork & Intercultural management)
• Project Management (Project management & Planning, Effective Communication & stakeholder management)
• People Management (Decision making, leadership and people development)
• Category Management (Category Knowledge, Market & Supplier analysis, Technical Aptitude, Strategy & Category Planning and Innovations)
• Procurement Skills (Demand Management, Sourcing method, Negotiation skills, Contracts management, Supplier & risk management, Finance Acumen, & Sustainable Procurement.)

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Leads by Example with Integrity Drives Results and Delivers on Commitments Fosters Inclusive and Collaborative Teamwork Applies Strategic Thinking Builds and Maintains Sustainable Partnerships Lives the WFP values and shows humanity and integrity by role modelling care for others

Delivers on commitments and adapts readily to change

Is inclusive and collaborative, and contributes to a culture of learning and personal growth

Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things

Builds and nurtures external partnerships and collaborates with partners to deliver common objectives

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

TERMS AND CONDITIONS

A Limited Fixed-Term Appointment (LFT) position is a non-mobile staff appointment in the international professional category for a limited period of up to 2 years.

WFP offers an attractive compensation and benefits package in line with ICSC standards (http://icsc.un.org) including basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.

The selected candidate will be required to relocate to Rome, Italy to take up this assignment.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
• Once your profile is completed, please apply, and submit your application
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.