Procurement Support Staff

Logistics & Procurement

Overview

Provide efficient and effective support to Field Office Procurement team.

You have:

• Bachelor's Degree in Business Administration or any related field;
• Ability to manage a high-performing team to ensure objectives/targets are achieved;
• Strong knowledge and application of the Source to Pay Process.
• Knowledgeable with modern office methods and equipment; operation of a personal computer; software programs including word processing, spreadsheet tools, presentation documents, and use of procurement software.
• Familiar with modern procurement methods, procedures, and specifications preparation; methods and techniques utilized in analyzing the quality of services, supplies, and equipment; sources of purchasing information; budgets and revenue control.
• Good understanding on market assessment of GWS.

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

This LFO Procurement Support Staff is responsible in providing efficient and effective quality support to Field Office Procurement team in the area of supplier coordination to ensure new suppliers are registered in SIM, support in encoding annual procurement plan, timely delivery of goods and invoice submission for processing, document management and reporting.

Responsibilities

• Facilitate and assist SIM supplier registration for Luzon, Quezon City and Mindanao Offices.
• Ensure consistent implementation of supplier registration process.
• Manage hard and soft copies of supplier’s registration documents as required including BPS (Blocked Party Screening) and uploading in WeConnect and update in the supplier list.
• Work closely with Digital Analyst for Procurement plan encoding.
• Support buyers during market assessment, emergency response, etc.
• Support buyers during year-end high-volume requirement thru canvassing and following up to the suppliers.
• Prepare and consolidate results of GWS strategic sourcing.
• Review and ensure accuracy of terminology, completeness of specifications in strategic sourcing process.
• Encoding of supplier’s proposal in ProVision system.
• Coordinate with supplier and encourage them to send proposal in the system.
• Work with suppliers on ensuring timely submission of invoice.
• Monitor supplier’s timely delivery of orders and advise suppliers to send their Invoices in Cognito.
• Maintain a good level of professional relationship with suppliers as well as strong partnership with internal customers.
• Sets and defines periodical or annual performance accountability and deliverables under the supervision of immediate supervisor.
• Submits monthly report requirements to immediate supervisor.
• Models biblical ethics, Christian values and beliefs in action and lifestyles while in and out of duty.
• Demonstrate an understanding of and commitment to World Vision’s Core Values in the approach to work and relationship.

Qualifications

• Bachelor's Degree in Business Administration or any related field;
• Ability to manage a high-performing team to ensure objectives/targets are achieved;
• Strong knowledge and application of the Source to Pay Process.
• Knowledgeable with modern office methods and equipment; operation of a personal computer; software programs including word processing, spreadsheet tools, presentation documents, and use of procurement software.
• Familiar with modern procurement methods, procedures, and specifications preparation; methods and techniques utilized in analyzing the quality of services, supplies, and equipment; sources of purchasing information; budgets and revenue control.
• Good understanding on market assessment of GWS.

Applicant Types Accepted:

Local Applicants Only

Apply now

Potential interview questions

Added 11 months ago - Updated 10 months ago - Source: wvi.org