Procurement Support Clerk - Beirut
Assist in procurement activities and maintain vendor relationships.
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Overview
Assist in procurement activities and maintain vendor relationships.
You have:
- Fresh graduate preferably in business administration or office management.
- Previous procurement or customer service experience is found relative.
- Ability to work as a member of a team is essential.
- Positive courteous and professional attitude.
- Strong interpersonal skills and written and spoken communication in listed languages.
- Able to maintain composure and prioritize work under pressure.
- Able to coordinate multiple tasks and maintain attention to detail.
- Must be computer literate, including Microsoft Word, Excel and PowerPoint.
- Self-motivated, honest, highly responsible, and punctual.
Job Description
- Updating supplier data base. - Updating Material List. - Updating payment tracking sheet. - Updating sole procurement tracking sheet. - Updating the MSA and contracts tracking sheet. - Sourcing new suppliers through site visits and online search. - Assist on photocopying, scanning & archiving procurement files. - Follow-up internally between SC department and Finance department on procurement related transactions. - On behalf of the procurement unit, liaise with the suppliers upon the actual delivery of the items, and coordinate handover to respective programs. - Following the guidance of the procurement staff, assist the admin department, to ensure that all fields’ goods, to be dispatched along with all the needed documentation (Waybills…). - Work closely with procurement team members by providing the necessary support as deemed necessary. - Sending request for feedback regarding suppliers’ performance & update supplier files accordingly. - ATC checks. - Opening suppliers new accounts.
Deliverables:
- Fully update Procurement folders: data entry+ hard copies filing. - Update Procurement trackers. - Sourcing new suppliers when needed. - Generate ATCs on website - Filing of hard copies and follow up for needed documents. - Data entry. - Archiving. - Scanning documents.
Schedule:
Mon-Friday: 8am-5pm
Qualifications
Education: Fresh graduate preferably in business administration, office management.
Work Experience: Previous procurement or Customer Service experience is found relative
Demonstrated Skills and Competencies:
- Ability to work as a member of a team is essential. - Positive courteous and professional attitude. - Strong interpersonal skills and written and spoken communication in listed languages. - Able to maintain composure and prioritize work under pressure. - Able to to coordinate multiple tasks and maintain attention to detail. - Must be computer literate, including Microsoft Word and Excel/ Power Point. - Self-motivated, honest, highly responsible, and punctual.
Potential interview questions
| Can you describe a time when you had to work collaboratively with a team? | This question aims to assess your teamwork ability and how you handle collaboration in a professional setting. | Discuss a specific experience where your contribution to a team led to a successful outcome. |
| How do you prioritize your tasks when under pressure? | The interviewer wants to understand your time management and stress handling strategies. | Pro members can see the explanation. |
| What do you consider important qualities for a procurement support role? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
rescue.org
