Procurement Support Clerk - Beirut

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IRC - The International Rescue Committee

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Job Description

- Updating supplier data base. - Updating Material List. - Updating payment tracking sheet. - Updating sole procurement tracking sheet. - Updating the MSA and contracts tracking sheet. - Sourcing new suppliers through site visits and online search. - Assist on photocopying, scanning & archiving procurement files. - Follow-up internally between SC department and Finance department on procurement related transactions. - On behalf of the procurement unit, liaise with the suppliers upon the actual delivery of the items, and coordinate handover to respective programs. - Following the guidance of the procurement staff, assist the admin department, to ensure that all fields’ goods, to be dispatched along with all the needed documentation (Waybills…). - Work closely with procurement team members by providing the necessary support as deemed necessary. - Sending request for feedback regarding suppliers’ performance & update supplier files accordingly. - ATC checks. - Opening suppliers new accounts.

Deliverables:

- Fully update Procurement folders: data entry+ hard copies filing. - Update Procurement trackers. - Sourcing new suppliers when needed. - Generate ATCs on website - Filing of hard copies and follow up for needed documents. - Data entry. - Archiving. - Scanning documents.

Schedule:

Mon-Friday: 8am-5pm

Qualifications

Education: Fresh graduate preferably in business administration, office management.

Work Experience: Previous procurement or Customer Service experience is found relative

Demonstrated Skills and Competencies:

- Ability to work as a member of a team is essential. - Positive courteous and professional attitude. - Strong interpersonal skills and written and spoken communication in listed languages. - Able to maintain composure and prioritize work under pressure. - Able to to coordinate multiple tasks and maintain attention to detail. - Must be computer literate, including Microsoft Word and Excel/ Power Point. - Self-motivated, honest, highly responsible, and punctual.

Added 1 year ago - Updated 11 months ago - Source: rescue.org