Procurement Specialist (GF funded)
Application deadline in 1 day: Saturday 21 May 2022 at 23:59 UTCOpen application form
This is a IPSA-10 contract. This kind of contract is known as International Personnel Services Agreement. It is normally internationally recruited only. It usually requires 5 years of experience, depending on education. More about IPSA-10 contracts.
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations. UNDP has an important role in supporting health outcomes by supporting countries to address the social, cultural and economic determinants of HIV and health, in partnership with UN entities and other organizations. This is done through UNDP’s core work in reducing inequalities and social exclusion that drive HIV and poor health, promoting effective and inclusive governance for health, and building resilient and sustainable systems for health. UNDP also contributes through its coordinating and convening role in bringing together multiple partners and resources at national and local levels. As a trusted, long-term partner of The Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund, GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach and providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management. The Global Fund – Health Implementation Support Team, HIV, Health and Development Group, Bureau of Programme and Policy Support, Global Policy Network (GF/HIST) is a dedicated team providing support to UNDP Country Offices implementing health and development programmes. UNDP has been identified by the GF as the interim PR for the Pakistan HIV grant for the implementation period 1 July 2021 to 31 December 2023. For effective implementation of the Global Fund resources, UNDP Pakistan has established a Program Management Unit (PMU), which is responsible for the day-to-day overall programme management, risk management, policy guidance, financial accountability, procurement of goods, including health products and services, strengthening of the national systems. The GF resources are implemented in accordance with UNDP rules, policies and procedures, the grant confirmation, corporate agreements with the GF and in close coordination with the national and provincial stakeholders, Common Management Unit, Sub-recipients (SRs) andSub-sub-Recipients (SSRs), NGOs, CSOs, communities, technical partners, UN entities and the Global Fund (Local Fund Agent) and Country Coordinating Mechanism. A focus of the grant is improving and expanding prevention, treatment and care services to key populations at-risk to or living with HIV in Pakistan. In order to substantially increase coverage targets, the PMU is adopting a service expansion strategy that entails reviewing the delivery of programme activities at the level of SRs, introducing innovations in key areas, and identifying new partners to expand service coverage and quality of services. In order to rigorous and accelerated service coverage expansion process, UNDP Pakistan is seeking to deploy an experienced Procurement Specialist to join the dynamic and diverse PMU. S/he works in close collaboration with the operations, programme and the PMU on procurement related issues under the supervision of the Project Coordinator.
Duties and Responsibilities
1- Ensures effective implementation of procurement strategies and adaptation of processes in full compliance with UNDP rules and regulations
- Review and advise the Project Coordinator and PMU on the UNDP rules, regulations, and policies and Global Fund operational policies.
- Ensure compliance of procurement activities with UNDP rules, regulations, policies and procedures.
- Participate in decision making on plans and policies affecting the GF programme operational systems in the area of procurement of non-health goods and services.
- Recommend contracting modalities for non-health goods and services and outsourcing interventions.
- Engage in the development of relevant documents, and evaluation criteria, in compliance with the organizational policies and ensure proper processes are followed in the establishment of evaluation panels, evaluation etc.
- Ensure the implementation of effective monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, and contracting in full compliance with UNDP rules, policies and procedures.
- Engage in quality assurance reviews of procurement operations and propose corrective and improvement measures.
2- Ensures efficient procurement management operations and management
- Oversee compliance with UNDP rules, policies and procedures and management of the PMU procurement strategies, including sourcing strategy, supplier selection and evaluation, quality management and customer relationship.
- Leads on the development of the procurement strategies for service coverage expansion and implementation of the strategy from plan to the signing of agreements and establishing a performance management system.
- Leads on the development of the procurement strategies for IBBS from plan to the signing of agreements.
- Leads on the development of the procurement strategies for technical assistance services from plan to the signing of agreements and implementation of the strategy to the signing of agreement(s).
- Leads on the development of the procurement strategies for non-health commodities from plan to the signing of agreements and implementation of the strategy to the signing of agreement(s).
- Prepare and update rosters of consultants/vendors.
3- Ensures effective risk management and assurance practices across the PMU operations:
- Review the PMU business processes and develop SOPs to address exceptions and document prevailing changes when required.
- Regularly provide mapping of risk management gaps within the PMU business processes and suggest mitigation measures to Project Coordinator.
- In collaboration with the Project Coordinator build a culture of Risk Management amongst PMU staff and partners.
4- Ensures knowledge management and sharing:
- Implement corporate operational strategies introducing best practices, lessons learnt and knowledge management initiative.
- Keep up-dated knowledge as to changes in UNDP and GF procurement rules, policies and procedures.
LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility:
LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination:
LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner:
LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion:
LEVEL 2:Facilitate conversations to bridge differences, considers in decision making
Cross-Functional & Technical competencies:
Business Direction and Strategy Negotiation and Influence: Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiate mutually acceptable solutions through compromise and create ‘win-win’ situations.
Business Development Collective Intelligence Design: Ability to bring together diverse groups of people, data, information or ideas, and technology to design services or solutions.
Business Management Risk Management: Ability to identify and organise action around mitigating and proactively managing risks.
Business Management Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Partnership Management Relationship Management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.
Procurement Procurement Management: The ability to acquire goods, services or works from an outside external source.
Health HIV/AIDS:Knowledge of access to treatment policy and principles and strategic and/or practical situations for communicable and non-communicable diseases.
Required Skills and Experience
Bachelor’s or Master's degree in Business Administration or Supply Chain Management, Procurement, Economics, or related field is required.
At least five years of relevant experience in procurement with a Masters Degree. With a Bachelor’s Degree, seven years of relevant experience in procurement is required.
Required skills and competencies:
- Knowledge of UNDP procurement rules, policies and procedures.
- Experience in the development of procurement strategies for development programmes.
- Demonstrated advanced analytical skills.
Desired additional skills and competencies:
- Experience in the implementation of health programmes.
- Knowledge of Global Fund’s procurement rules, policies and procedures.
- Demonstrated experience of project risk management.
- Work experience in Asia Pacific region.
- Fluency in at least one local language (e.g. Urdu, Punjabi, Pashto etc.).
- Work experience in a challenging operating environment.