Procurement Specialist

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Within the delegated authority and under the supervision of Procurement Unit Head and in close coordination with Programme/Project Managers of the 3 large projects mentioned above, the UN Volunteer will undertake the following tasks:

1. Conducting full procurement processes and its management.

• Coordinate proactively with UNDP Country Office relevant staff and the Project Management Units to ensure smooth completion of procurement process
• Support in finalizing and launching of RFQ, ITB and RFP tenders
• Acquire relevant approval from Procurement review committees (ACP, RACP and CAP)
• Plan and strategize for the appropriate type of procurement method to be used
  2. • Synthesis of lessons learnt and best practices in Procurement.

• Facilitation of knowledge building and knowledge sharing

• Organize trainings for procurement and project staff

• Develop Long Term Agreement (LTA), Contract Management and vendor management

• Monitoring LTA/Contract ceilings and expiry dates

• Develop new LTAs as per demand
• Registering contract in ATLAS
• Coordinating with clients in regard to contract/LTA amendments
• Conducting market research and training new vendors
• Supporting projects in procuring asset items and registering them in the asset module
• Supporting projects in disposing assets as per the UNDP guidelines
• Provide adhoc Admin support which includes Asset procurement and disposal

• Logistical and Administrative Services

• Supporting logistics team on shipment, tax exemption and custom clearance processes

• Support in preparation of reports on health procurement progress for submission to the Ministry of Health on weekly basis
• Support in development of catalogue of all health products procured by UNDP Country Office which will include information on the name, model, specifications and price of the products

• Implementation of E-Tendering and managing solicitation process as per UNDP rules and regulations

• Use of E-tendering system for all tenders

• Manage Procurement Planning tool and strategize efficient procurement methodologies with appropriate sourcing strategies

• Review of Procurement Planning Tool (PROMPT) entries and follow up with relevant projects on procurement planning

• Maintain proper tracking of procurement action in PROMPT and respond to the Project Management Query on the progress of the process, if any
• Developing appropriate sourcing strategy

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

• Master’s or Bachelor degree in Business Administration/ Supply Chain Management/ Social Science/Operations or other relevant fields;

  • Procurement certification- CIPs Level 2
  • At least 5 years of professional work experience for Master’s degree holders or a minimum of 7 years for Bachelor’s degree holders in procurement, supply chain, and contract management

Required experience:

60 Months

Experience remark:

• Bachelor’s or Master’s degree in Business Administration/ Supply Chain Management/ Social Science/Operations or other relevant fields;

• Procurement certification- CIPs Level 2

At least 5 years of professional work experience for Master’s degree holders or minimum 7 years for Bachelor’s degree holders in procurement, supply chain and contract management

• Experience of working in the UN or other international development organization is an advantage;
• Experience in local and international procurement of pharmaceuticals and other medical/health products/supplies is an advantage.
• Experience of working with UNDP Procurement and Supply Chain Management is an asset
• Possess strong knowledge of Timor-Leste public health system, facilities and challenges is an advantage;
• Accuracy and professionalism in writing draft contracts, reports, and other official documents
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines

• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.

• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems, preferably PeopleSoft and ATLAS

• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Have affinity with or interest in health programme of UNDP, volunteerism as a mechanism for durable development, and the UN System.

Language skills:

• English(Mandatory), Level - Fluent
• Portuguese(Optional), Level - Working Knowledge

Area of expertise:

Other premises management/maintenance, supply, or purchasing related experience, Logistics and supply management, Procurement and contracting

Area of expertise details:

- UNDP Procurement

- UNDP Supply Chain Management

- Contract Management

- Green Climate Fund

Driving license:

No

Competencies values:

Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Creativity, Integrity, Planning and Organizing, Professionalism, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 11 April 2021