Procurement Specialist

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 99,358 USD and 130,101 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Background Information - Job-specific

The ongoing confl ict in Yemen has caused major loss of life, internal displacement, destruction of infrastructure, and disruptions in service delivery across Yemen’s main sectors, exacerbating a humanitarian situation that was already quite fragile. Since the start of the confl ict in March 2015, the provision of public services such as health, education, electricity, and water has come to a virtual standstill in many governorates. The destruction of infrastructure has severely affected access to life-saving assistance while restrictions on imports (e.g. of food, fuel, and/or medicines), mobility limitations, interruption in the power supply, reduction of staff due to non-payment of salaries, and lack of operating budget for local authorities, etc. have caused signifi cant disruptions to the supply chain and to the overall availability of services.

In light of the reduced or even absent provision of public services, communities have adopted various coping strategies, including using alternate water and energy sources, relying on alternate service providers, and community-based service delivery initiatives to address the shortfall.

Physical damage to infrastructure and the lack of functionality in one sector often spill over into other sectors with signifi cant consequences on both the access to and quality of services. For example, in cities such as Aden, the lack of functionality in the water sector is tied most directly to the lack of electricity rather than to physical damage to water infrastructure.As a result, wastewater continues to overfl ow into Aden’s streets, which in turn has signifi cant implications for the health and transport sectors. Similarly, the absence of electricity across many cities in Yemen is not solely tied to infrastructure damage of energy facilities but rather to the lack of fuel, amongst others due to severe Feb2019 Page 1 transport limitations and access constraints. These cross-sectoral linkages demonstrate the need for an integrated, multi-sectoral approach that provides synergies and responds to the multi-faceted needs on the ground.

In this context of the ongoing humanitarian crisis, the World Bank intends to improve the livelihoods of the Yemeni population through the restoration of urban services. This is a multi-sectoral engagement targeting urban cities in Yemen with more than 50,000 inhabitants. The project aims at improving the access to urban services through an integrated approach.

Under the guidance and direct supervision of the Head of Support Services, the Procurement Specialist is responsible for the development and implementation of strategic and effective procurement services reflecting international public procurement best practices, compliance with UNOPS procurement policy, rules, regulations, and procedures, ensuring appropriate risk management and obtaining the best value for money for the acquisition of goods, services and the contracting of works.

He/she analyzes and interprets the respective rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to procurement. The role requires a deep understanding of procurement policy and processes and the Procurement Specialist should be able to apply them to the appropriate situations.

In addition to responsibility for the deliverables of the work team, the incumbent’s work is focused on strategic relationship building and demand management, mainly referred to aggregation and dealing with complex organizational structures, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings. Maintaining the highest degree of personal and professional ethics, the Procurement Specialist promotes a collaborative, client-focused, quality, and results-oriented approach in the Business Unit. The Procurement Specialist works in close collaboration with the programme/project colleagues in the given geographical area and with UNOPS HQ personnel, particularly with the Procurement Group (PG), as well as the Government officials, to successfully deliver procurement services.

The Procurement Specialist will work in close cooperation with the Business Unit and Project Managers and report to the the Programme Manager on central issues related to procurement activities. S/he supervises and leads procurement personnel to deliver work results, in close cooperation with the leadership team in the given geographical area.

Functional Responsibilities

1. Development and Implementation of procurement strategies
2. Management of procurement processes
3. Implementation of sourcing strategy and e-procurement tools
4. Facilitation of knowledge building and knowledge sharing

5. Team Management

6. Leads the development and implementation of procurement and contracting strategies for goods, services, and works, focusing on achievement of the following results:

- Appropriate application of UNOPS procurement governance framework (rules, regulations, policies, and tools) in Business Unit and Project operations. - Provision of supply-market intelligence and analysis. - Procurement strategies, approaches, and plans designed and implemented according to cost reduction and saving strategies applying:

o Expertise in market intelligence matched to business requirements; o Optimal Stakeholder management principles; o Sustainability criteria; o Appropriate work processes to individual cases. - Oversight and supervision of the implementation and results of strategic and routine procurement work plans in the Business Unit, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

2. Manage and guide procurement processes for the acquisition of goods, services, and the construction of works for the Business Unit, focusing on the achievement of the following results, in compliance with the official procurement policies, rules, regulations, and procedures:

• Sustainability embedded in the procurement process.
• Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.
• Creation, implementation, and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations.
• Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in the role as Procurement Reviewer (in OneUNOPS or Enterprise system).
• Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.
• Implementation of Internal control system.
• Elaboration of comments regarding project audit reports of the Business Units, when necessary.
• Provide technical and policy advice on procurement practices and their implementation. Providing support and guidance at all stages of the procurement cycle.

3. Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Creation, development, and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Ensures that the e-sourcing tools are used in accordance with PG goals and standards in this area.

4. Knowledge building and Knowledge sharing

• Identify training needs, plan and organize internal training/workshop to ensure knowledge sharing and best practices on procurement-related matters.
• Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
• Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.
• Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learned and dissemination of best practices in procurement management.
• Guide the team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize them productively.
• Regularly review and update guidelines in the procurement in light of changing circumstances for the purposes of complying with and/or streamlining existing procurement procedures and for the platform of data management and ensuring information and knowledge sharing

5. Team Management

• Facilitate the engagement and provision of high-quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
• Provide oversight, ensuring compliance by team members with existing policies and best practices.
• Management of the Procurement Unit establishing strategic team objectives, key performance indicators, measurement standards, and expected results offering guidance to enable responsible, effective, and efficient performance.

Impact of Results: The effective and successful achievement of results by the Procurement Specialist directly affects the overall efficiency of the region and specific project initiatives, in regards to procurement management, impacting the timely and effective implementation of the respective programmes and the business unit’s operations. Timely, market-aware, and accountable delivery of services, ensures business unit performance, efficiency, and client satisfaction, which promotes the image and credibility of the team and business unit as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the given geographical area.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

• Advanced Degree preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field. Applicants with a Bachelor’s Degree with an additional two years of relevant working experience may also be considered.

Experience: - Five (5) years of progressive experience are required within the procurement and supply chain fields, including at least two (2) years at a managerial level. - Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is highly desired. - Computer literate and familiar with Office applications (in particular, Word and Excel) is highly desired. - For those who do not have a degree in Procurement of Supply Chain Management, Chartered Insitute of Supply and Management (CIPS) or similar international Certification, is a distinct advantage. - Knowledge of UN/ /UNOPS Procurement Rules and Regulations is a distinct advantage

Language:

• Fluency in English language is requirement.
• Working Knowledge of the Arabic language is desired

Contract type, level and duration

Contract type:Fixed-term staff contract Contract level: FT/ P3 level Contract duration:One year initially, renewable subject to satisfactory performance and funding availability

For more details about United Nations staff contracts, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
• Sana'a is classified as non-family duty station.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.