Procurement Specialist

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. The International Organization for Migration (IOM) is committed to the principle that humane and orderly migration benefits migrants and society. As the leading international organization for migration, IOM acts with its partners in the international community to: assist in meeting the growing operational challenges of migration management; advance understanding of migration issues; encourage social and economic development through migration, and; uphold the human dignity and well-being of migrants. IOM has been active in Poland since 2002 under an agreement with the Polish government and conducts various migration programs, as well humanitarian activities.

Followingthe outbreak of the war in Ukraine on 24 February’22, Poland has been on the frontline of the humanitarian emergency response. Notably, an estimated 2.6 million (including over 100,000 Third Country Nationals - TCNs) have crossed its borders. IOM provides multi-sectoral humanitarian assistance to affected populations in Poland, with a view to alleviating suffering, mitigating and addressing vulnerabilities through direct assistance, as well as promoting the inclusion and empowerment of refugees and migrants.

Under the direct supervision of Head of Resources Management, and, in collaboration with the Emergency Coordination and the Ukraine response team the successful candidate will provide support on procurement and logistics functions for the Mission: 1. Assist in the implementation of the Supply Chain Management functions, specifically of the Procurement and Logistics actions within the Mission and the correct implementation of the contractual agreements. 2. Assist in preparing and conducting Requests for Quotations, Purchase Requisitions, Bids Analysis Summaries, and receipt of quotations, bids or proposals, making arrangements and ensuring that certain conditions of contracts are in full compliance with IOM rules and regulations. 3. Assist in following up with vendors on the status of requisitions, purchase orders and ensuring timely delivery of goods and services. 4. Keep requesting staff informed of estimated time of delivery or any changes that may affect or modify the pre-determined delivery schedule and conditions. 5. Gather and maintain Vendor Information Sheet from vendors/service providers for Country Office (CO) Poland vendors for review and filing, with a focus on SAP compliance. 6. Provide support in Logistics, following standard processes and contributing, directly or indirectly, to the effective delivery of programmed supplies. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery. 7. Assist in maintaining appropriate warehousing and inventory management processes in support of the country programme/project implementation. Provide accurate and complete accounting and reporting data, and make sure internal control systems are in place, and relevant records are properly maintained. 8. Prepare stacking and storage plans to ensure appropriate storage, assessing availability and optimize use of space. Comply with proper IOM administrative procedures (SOPs) and standards for stock keeping. 9. Ensure, through established procedures, that all received goods/works/services are in accordance with the terms and specifications of the respective Purchase Orders (PO) /Contracts. 10. Ensure proper storage (hardcopy and e-filling) of IOM documents and records for proper utilization. 11. Assist in preparation of regular progress reports, statistical information and briefing material as required. 12. Perform any other duty that may be assigned.

Results/expected outputs: • As an active IOM team member, efficient, timely, responsive, client-friendly and high-quality support rendered to IOM and its beneficiaries in the accomplishment of her/his functions, including: Results/Outputs can be modified as appropriate; should not entirely mirror the task description but serve as a basis for workplan and deliverables]. o Develop a communication strategy and strengthen donor engagement. o Ensure timely reporting in line with donors’ requirements. o Support effective coordination with IOM’s partners, including governments, UN agencies, and other humanitarian actors. • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment. • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Accountability, Adaptability and Flexibility, Building Trust, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Empowering others, Ethics and Values, Integrity, Judgement and Decision-making, Knowledge Sharing, Leadership, Managing Performance, Planning and Organizing, Professionalism, Respect for diversity, Self-Management, Technological Awareness, Vision, Working in Teams.

Additionally, genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UN Entities’ mission and vision, as well as to the UN Core Values.

the national and/or international level in humanitarian programmes, or other relevant fields; experience working in L3 emergencies is an asset, as is experience working in the UN or other international development organization; • Other desired/mandatory required technical knowledge • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Desirable: valid national driver’s license and proven ability to drive manual gear; • Sound security awareness; • Have affinity with or interest in migration issues, volunteerism as a mechanism for durable development, and the UN System.

Poland, officially the Republic of Poland, is a country in Central Europe. It is divided into 16 administrative provinces called voivodeships, Poland's territory extends from the Baltic Sea in the north to the Sudeten and Carpathian Mountains in the south. The country is bordered by Lithuania and Russia[d] to the northeast, Belarus and Ukraine to the east, Slovakia and the Czech Republic to the south, and Germany to the west. Poland also shares maritime boundaries with Denmark and Sweden.

Poland has a population of over 38 million, and is the fifth-most populous member state of the European Union. Warsaw is the nation's capital and largest metropolis, and other major cities include Kraków, Łódź, Wrocław, Poznań, Gdańsk, and Szczecin.

Security level is minimal. There are various options for housing and any other facilities. The UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos) and use the entitlement calculator (https://app.unv.org/calculator) for the most up to date information.