Procurement Senior Officer

Contract

This is a LICA Specialist-9 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 2 years of experience, depending on education. More about LICA Specialist-9 contracts.

Background Information - Job-specific

Background Information - Ghana Multi Country Office (GMCO) GMCO is responsible for managing strategic and operational risks associated with a subset of the regional portfolio of engagements, developing and delivering cost effective services contributing to partners’ sustainable results and achievements of UNOPS management results.

The core functions of the Operational Hub are to: - Liaise and develop engagements, and deliver services responding to partner needs. - Leverage advice and integrate delivery modalities of the three Delivery Practices and the Global Partner Service Office. - Maintain appropriate arrangements and capacity for direct transactional support for delivery of the sub-regional portfolio.

Background Information - Gambia The Gambia has one of the fastest urbanisation rates in sub-Saharan Africa, with the GBA already accounting for 68% of the total population. This has resulted in several environmental and socio-economic problems including deforestation, soil erosion, pollution and waste generation, as well as stress on health, education and employment services.

The UNOPS Gambia Country Office is in the process of expanding its area of engagement in cooperation with its development partners, focusing mainly on projects and programmes in infrastructure, governance, procurement, and is looking for qualified and committed experts able to deliver results in a fast-paced and demanding environment. Currently the country portfolio includes projects construction of infrastructure, procurement services, and sustainable urban planning.

The Gambia Duty Stations are managed by the Gambia Country Office based in Banjul, The Gambia.

Background Information - Job Specific

Under the supervision of the Procurement Officer, GMCO - Ghana and the secondary supervision of the Gambia Country Manager, the Procurement Senior Officer is responsible for effective delivery and implementation of strategic and effective procurement services for a select group of technically complex goods, services and works, within the specific geographical area and/or project/s. These services reflect best practices in international public procurement, compliance with UNOPS Financial Rules and Regulations and procurement policy, rules, regulations and procedure, ensuring appropriate risk management and obtaining the best value for money.

S/he analyzes and interprets the respective rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. His/her work is focused on transactional procurement including all steps of the procurement process.

Maintaining the highest degree of personal and professional ethics, the Procurement Senior Officer promotes a collaborative, client-focused, quality and results-oriented approach in the Business Unit.

The Procurement Senior Officer works in close collaboration with the Support Services, Programme and Project teams in the relevant geographical area or business unit, UNOPS Head Quarter colleagues and Government officials, to successfully deliver procurement services.

Functional Responsibilities

The Procurement Senior Officer works in close collaboration with the Support Services, Programme and Project teams in the relevant geographical area or business unit, UNOPS HQs colleagues and Government officials, to successfully deliver procurement services in the following key areas:

1. Implementation of transactional procurement
2. Management of procurement processes
3. Implementation of sourcing strategy and e-procurement tools
4. Team Management
5. Facilitation of knowledge building and knowledge sharing

1.In close cooperation with the Project Managers, under the guidance of a technical supervisor, and reporting to the management on central issues related to procurement activities, implements operational strategies and manages procurement, contract, and sourcing transactions, actions and processes for goods, services, and works, focusing on achievement of the following results:- Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.

• Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

• Implementation of strategic procurement for projects assigned in the Business Unit.

• Research undertaken and data provided for Business Unit’s supply market intelligence and analysis.
• Oversight and supervision of the implementation and results of strategic and routine procurement work plans in UNOPS Gambia office, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management

2. Manages and guides procurement processes for a select group of technically complex goods, services within a given geographical area and/or Business Unit, focusing on achievement of the following results:- Prepare tender documents such as SHOPPING, RFQ, ITB or RFP and other instruments related to market research or market survey such as RFI, EOI and Pre-Qualification; - Provide guidance to the Projects on procurement processes, procurement timelines, evaluation methodologies, and the full range of possible procurement issues; - Prepare case presentation for review and recommendation by appropriate review bodies, explaining the nature and purpose of the requirement, the procurement process undertaken, the recommendations and basis for award; - Ensure full compliance to the Financial Regulations and Rules of UNOPS and its Procurement Manual; - Support the Procurement Unit in the implementation of effective internal controls while ensuring client-oriented service; - Support the Procurement Unit in the management of requirements, focusing on the analysis of procurement plans and elaboration of appropriate procurement strategies; - Maintain status reports on procurement activities.

• Develop and maintain monitoring tools that would give the projects a summary of its outstanding contracts: the start and expiry dates, the not-to-exceed amounts or contract price, the POs obligated for payment, and such other information that the projects need to be aware of for proper contract management;

• Review of bid documents, contracts and/or purchase orders as well as results of evaluation of bids/proposals and other formal/public documents;

• Review of LCPC/HQCPC case submissions as well as all subsequent response to queries;

• Management of procurement contract, analysis of contract performance against agreed benchmarks and pre-established reporting mechanisms.

• Advice, remedial actions, or solutions to Programme Managers on procurement issues related to the procurement process and project cycle.

3. Implements sourcing strategy and e-procurement tools focusing on achievement of the following results:- Development and management of the rosters of suppliers. - Utilization of-sourcing module in accordance with UNOPS Procurement Groups’ goals and standards in this area.

4. Knowledge Building and Knowledge Sharing- Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics. - Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in procurement. - Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

5.Team Management- Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development. - Provide oversight, ensuring compliance by team members with existing policies and best practices.

Impact Of Results

The key results directly affect the overall efficiency of the relevant business unit/s and project activities in procurement management, impacting the timely availability of effective goods and services for UNOPS’ programmes. Timely, market-aware, and accountable delivery of goods and services, contribute to office performance, efficiency and client satisfaction, which promote the image and credibility of the team and office as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region served.

Education/Experience/Language requirements

A. Education

• Advanced Degree or equivalent in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related fields.

• University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience may be accepted in lieu of the advanced university degree

• A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.

B. Work Experience

• A minimum of two (2) years’ professional experience in International Public Procurement.

• Experience in working with multiple and stakeholders at all levels is required

• Some experience in UN system organizations, preferably in a developing country, is desirable.

• Experience in the usage of Computer Office software packages (MS Office / Google Suite ) is an asset

C. Language - Full working knowledge of English is essential. - Knowledge of another official UNOPS language is an asset

D. Skills

• Market research
• E-procurement Management
• Supplier Screening
• Evaluation of Tenders
• Procurement Contracting

E. Certification Chartered Institute of Supply and Management (CIPS) or similar International Certification is a distinct advantage.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

• Contract type: Local Individual Contract Agreement
• Contract level: LICA 9 / ICS 9
• Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background information - AFR

Africa Region

Based in Copenhagen, Denmark, the Africa Region supports UNOPS country offices in the region, providing financial oversight of projects, procuring goods and services and managing human resources. AFR helps ensure that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between projects across the entire region.

Additional information