Procurement & Reporting Officer (National Professional Officer)

Contract

This is a NO-A contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 1 years of experience, depending on education.

Salary

The salary for this job should be more than 2,474 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries, and to coordinator international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

DESCRIPTION OF DUTIES

During deployment, the duty station may change, and duties may be modified, based upon the technical needs of the Programme.

1. Support the Supply Chain Officer in procurement and contracting activities for WHO Country Office incident management system. This includes preparing cost estimates and procuring equipment and supplies locally and submitting international orders. All procurement is done through the WHO Global Management System (GSM).
2. Review and process in close coordination with the original requester all procurement requests received from WHE, the incident management team, WHO sub-offices, and occasional requests from non-emergency colleagues (approved by the Admin Officer); Assure quality of the draft Adjudication Reports (ARs 1st draft by original requester) and edit as necessary and verify with original requester. Utilize the eSMS ERP online system used by the UKR CO to track/approve all supplies from request to final distribution; Assure compliance with contract specifications on the various contractual documents;; authorize the payment of suppliers and freight forwarders invoices in coordination with the Supply Chain Officer and the WHE Operations Officer.
3. Work with the Supply Chain Officer for the preparation and distribution of Requests for Quotations (RFQ) and invitations for bids (ITB) and requests for quotation to qualified local suppliers. Review offers and provide input on contract awards, in compliance with the WHO standards, policies and procedures.
4. Assist the Supply Chain Officer to update the local suppliers’ database, prepare suppliers' performance evaluations, identify suppliers who repeatedly fail to comply with the terms and conditions of their contracts and report to Supply Chain Officer to take appropriate actions.
5. Assist the Supply Chain Officer to identify and assess appropriate suppliers for Long Term Agreements (LTAs).
6. Provide prompt notice of PO contract issuance (in accordance with the OSL team workflow) to the Inbound Shipping Officer
7. Update on daily basis relevant information in the OSL Supply Chain Tracker Workbook.
8. Assist Supply Chain Officer to prepare claims for lost, damaged or incorrect shipments and assist in obtaining settlements as necessary; Support the Supply Chain Officer in coordinating the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions.
9. Become expert in the use of the eSMS (electronic Supply Management System ERP) to provide support to technical programme staff, and assure system accountability for approvals and clearance for all goods procurements. and reports.
10. With support from the OSL Lead and the Supply Chain Officer, and with contributions from the OSL teammates, draft the weekly OSL report, compile all relevant data for the weekly KMDA report, and send the updated logistic data to the information unit in the CO that maintains the OSL Power BI dashboard.
11. Perform any other related incident-specific duties, as required by the functional supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: A first university degree in business or public administration, procurement, logistics, information technology, pharmacy or a field related to purchasing, from a recognized university. Desirbale: A relevant Master’s degree or professional qualification in procurement from an accredited/ recognized institute.

Experience

Essential: At least one year of relevant experience in procurement operations. Desirable: Expert knowledge of WHO GSM system; Experience in vender research and contracting ; knowledge of accounting principles related to funding awards; Prior humanitarian working experience with WHO, other UN agency, health cluster partners, recognized humanitarian organizations or with an international non-governmental organization.

Skills

Thorough knowledge in supply operations and procurement services. Quick to learn ERP online procurement and supply management systems. Excellent organizational and analytical skills with the ability to coordinate activities and multitask. Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy.

WHO Competencies

Communicating in effective way Knowing and Managing Yourself Producing Results Moving Forward in a Changing Environment Fostering Integration and Teamwork

Use of language skills

Essential: Excellent knowledge of Ukrainian, Russian, and English. Desirable: Working knowledge of another WHO official language would be an asset.

REMUNERATION

Remuneration comprises an annual base salary starting at USD 28,742 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• For information on WHO's operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered