Procurement Officer (two job openings)

Contract

This is a NO-A contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 1 years of experience, depending on education.

Salary

The salary for this job should be more than 1,915 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

Within delegated authority, the incumbent will be responsible for the following duties:

1.Contribute to the procurement and contracting activities at the country level. This includes preparing cost estimates and procuring equipment and supplies locally and through the Global Management System (GSM).

2.Review the payment of suppliers and freight forwarders invoices in coordination with the budget and finance team.

3.Track the preparation and distribution of invitations for bids and requests for quotation to qualified suppliers. Review offers on contract awards, in compliance with the WHO standards, policies and procedures.

4.Track and updated the suppliers’ database, prepare suppliers' performance evaluations, identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts.

5.Work closely with the Global Service Center (GSC), Regional Office and HQ Procurement Teams to follow up on shipments and provide updates on delivery status or delays; resolve any outstanding issues.

6.Assist in the preparation of claims for lost, damaged or incorrect shipments and assist in obtaining settlements as necessary.

7.Maintain documentation and archiving system to allow easy retrieval and use of purchase authorization/purchase orders and reports received.

REQUIRED QUALIFICATIONS

Education

Essential: A first university degree in pharmacy, business or public administration, procurement, logistics or a field related to purchasing. Desirable: An advanced university degree or professional qualification in procurement from an accredited/ recognized institute.

Experience

Essential: At least one-year relevant experience in procurement and contracting operations.

Desirable: Prior humanitarian working experience at field level, with WHO, other UN agency, health cluster partners, recognized humanitarian organizations or with an international nongovernmental organization.

Skills

• Thorough knowledge and skills in supply operations and procurement services
• Excellent organizational and analytical skills with the ability to coordinate activities and multitask.
• Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy.

WHO Competencies

Enhanced WHO Global Competency Model: https://www.who.int/employment/WHO_competencies_EN.pdf?ua=

• Effective use of resources
• Communication
• Moving forward in a changing environment
• Respecting and promoting individual and cultural differences.
• Teamwork.

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of local language of Syria (Arabic).

Other Skills (e.g. IT)

• Excellent knowledge of Microsoft Office applications.
• Good general knowledge of enterprise resource planning systems.
• Demonstrated skills in databases management and use for monitoring of procurement, inventory, and forecast needs.

REMUNERATION

Remuneration comprises an annual base salary starting at USD 22983 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:

(a) Your profile on Stellis is properly completed and updated.

(b) All required details regarding your qualifications, education and training are provided.

(c) Your experience records are entered with elaboration on tasks performed at the time.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.