Procurement Officer (Non-Food Items) NOB - Maputo, Mozambique

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ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The World Food Programme (WFP) is United Nations frontline agency in the fight against hunger. WFP is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience by assisting almost 100 million people in around 83 countries each year. WFP’s efforts focus on emergency assistance, relief and rehabilitation, development aid and special operations. WFP Mozambique is working with the Government and humanitarian partners to strengthen the resilience of the Country’s most vulnerable population and to map a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school.

JOB PURPOSE

This position is located in WFP Mozambique Country Office based in Maputo. Under the direct supervision of the Head of Procurement. The incumbent is expected to demonstrate responsibility and initiative to respond independently to queries and problems with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on daily basis. Job holders have high level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided. Job holders supervise, provide technical advice, coach and coordinate a team of support staff.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Plan, manage and provide senior management with technical advice on procurement activities, following rules, procedures and regulations; 2. Work in close collaboration with internal counterparts to align procurement activities with wider programmes and ensure a coherent approach to ensure continuity of WFP’s operations; 3. Conduct market intelligence on availability of NFI in the local market, competitiveness of prices, local regulations, import/export restrictions (if any) and prepare periodic reports; 4. Prepare NFI Procurement plan; and manage local purchase of Non-Food Items (NFIs) & recommend the best procurement modality as well as cost-effective of purchases, for senior management approval and HQ authorization; 5. Manage procurement programs and operational activities, (e.g., issue tenders, evaluate offers and negotiate/award contracts), following standard procurement processes and contribute towards successful procurement of NFIs or services; 6. Develop and prepare standard contracts for NFIs procurement. Manage and coordinate negotiations with all interested parties including contract disputes and claims; 7. Establish Long Term Agreements (LTAs) to strategically source NFIs that have recurrent nature from local as well as from international sources; 8. Follow-up on deliveries of purchased commodities including shipping and delivery arrangements of internationally purchased commodities and equipment; 9. Assess market for potential suppliers and support maintenance of suppliers’ roster for NFIs, evaluate and review vendor performances; 10.Manage procurement of Financial Services for implementation of WFP’s programme including but not limited to Cash based Transfer (CBT); 11.Train WFP staff to take a strategic and proactive approach to the procurement of NFIs and services. Guide and supervise staff as required; 12. Collate data and prepare accurate, consistent and timely reports of procurement activities to enable informed decisions making; 13.Follow standard emergency preparedness practices to enable WFP quickly deploy NFIs and required resources to affected areas at the onset of the crisis; 14.Attend internal as well as external working group meetings representing WFP and/or Procurement; 15.Perform Other duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Engineering, Economics, Commerce, Business Administration, Legal or Accounting or other relevant field. Master's Degree in in any of the above fields or relevant to the position (is an advantage). Experience: At least Six years of professional progressive professional experience coordinating procurement processes with different stakeholders. At least Three years of post-graduate years of professional experience handling routine transactions/purchase of goods/services with background and interest in international humanitarian development. Experience developing timelines and cost reports for suppliers (e.g. retailers, wholesalers and traders). Language: Fluency (level C) in both English and Portuguese Language.

WFP LEADERSHIP FRAMEWORK - OUR BEHAVIOUR MATTERS

• Leads by Example with Integrity

Lives WFP values and shows humanity and integrity by role modelling care for others

• Drives Results and Delivers on Commitments

Delivers on commitments and adapts readily to change

• Fosters Inclusive and Collaborative Teamwork

Is inclusive and collaborative, and contributes to a culture of learning and personal growth

• Applies Strategic Thinking

Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things

• Builds and Maintains Sustainable Partnerships

Builds and nurtures external partnerships & collaborates with partners to deliver common objectives

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Tendering & Contracting Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality). Vendor Management Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria. Commodity/Product/Service Intelligence Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices. Systems & Reporting Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making. Ethics & Compliance Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job.

TERMS AND CONDITIONS

Position Title: Procurement Officer (Non-Food Items) NOB

Contract Type: Fixed Term

Number of positions: 1

Contract Duration: 12 months

Duty Station: Maputo

This position is applicable only to Mozambican Nationals. Female and qualified applicants are highly encouraged to apply.

DEADLINE FOR APPLICATIONS

07TH November 2022

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.