Procurement Officer | NOA | Manila, Philippines 1

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

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JOB TITLE PROCUREMENT OFFICER TYPE OF CONTRACT FIXED TERM APPOINTMENT JOB GRADE NOA UNIT/ DIVISION SUPPLY CHAIN UNIT DUTY STATION MANILA, PHILIPPINES DURATION ONE (1) YEAR WITH POSSIBLE EXTENSION

ABOUT WFP

The United Nations World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide, working in more than 80 countries. WFP is well known for its ability to deliver food assistance rapidly to people in need. WFP has also been awarded the 2020 Nobel Peace Prize and in 2021, the prestigious Franz Edelman Award for Achievement in Advanced Analytics, Operations Research and Management Science, which is one of the biggest competitions when it comes to sophisticated analytics and optimization, a reflection of the innovative work done by WFP’s global Supply Chain staff.

The World Food Programme’s engagement in the Philippines is constantly evolving. Initially commencing operations in the 1960s, WFP officially re-established its presence in 2006 to support the peace process in Mindanao, to provide life-saving food assistance in emergencies and to develop programmes that seek to improve nutrition and the overall quality of life of vulnerable people.

Since 1 July 2018, the Programme has been implementing a five-year Country Strategic Plan (CSP 2018-2023) to provide support to the Government of the Philippines to address food insecurity, reduce malnutrition and build the resilience of vulnerable populations. In its strategic plan, WFP identified four outcomes and five main activities: • Strategic outcome 1: Crisis-affected people in the country are able to meet their food and nutrition needs during and immediately after an emergency. • Strategic outcome 2: Women, boys and girls in provinces prioritized by the Government have adequate and healthy diets to reduce malnutrition by 2022 in line with government targets. • Strategic outcome 3: Vulnerable communities in Mindanao have improved food security and nutrition by 2022. • Strategic outcome 4: National and local government agencies have enhanced capabilities to reduce vulnerability to shocks by 2022.

BACKGROUND

WFP is strongly committed to supporting the Government with its unique logistics expertise. WFP responds to requests of support from various national, regional, provincial, and city government agencies to provide transport and logistics equipment. WFP is building on methods to share its institutional knowledge, experience, and standard methodologies for the Government’s capacity strengthening initiatives to enable them to prepare better and recover quicker in any crisis. Those include design and implementation of logistics training as well as contributions to Government policies and policy development. WFP is also collecting baseline data on the existing logistics infrastructure within the country which will be used to plan for and respond to future emergencies.

Since March 2020, WFP has been providing technical support and augmenting logistics operations to the Government’s COVID-19 response. WFP also assists in reviewing challenges and opportunities in the food system, including the supply chain for specialized nutritious foods, and, together with the private sector and civil society, in identifying the most cost-effective and equitable approach to addressing the nutritional necessities of the most vulnerable, in particular during the first 1,000 days of life. Local foods, fortified staples and fortified specialized foods are being used as appropriate and as stipulated in WFP's procurement strategy.

ORGANIZATIONAL CONTEXT

WFP is seeking qualified candidates for the position of Procurement Officer who will perform his/her duties under the guidance and supervision of the Head of Supply Chain unit.

The Procurement Officer will be required to work independently performing day-to-day procurement operations. Procurement will be for goods and services, in both Manila and other parts of the country in support of WFP’s programme implementation. Maintenance of vender rosters is a key component of the position.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Support procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes and contributing to successful procurement of food and non-food commodities or services. 2. Contribute to analysis of data to provide recommendations for process improvement. 3. Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP-wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization. 4. Support auditing of activities by collating the vital information for recommendations to be responded to appropriately to ensure conformity with compliance rules. 5. Work in close collaboration with internal counterparts to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs. 6. Support training of WFP staff to take a strategic and proactive approach to the procurement of commodities and services, for example designing and reviewing training materials. 7. Guide and supervise a limited number of more junior staff, acting as a point of referral and supporting them with simple analysis and queries. 8. Follow standard emergency preparedness practices to ensure WFP could quickly respond and deploy food and needed resources to affected areas at the onset of the crisis. 9. Act in an assigned emergency response capacity as required to meet emergency food assistance needs. 10. Perform other duties as required.

OTHER SPECIFIC JOB REQUIREMENTS

• Work to update and maintain a vendor roster to accommodate the exigencies of the CO operations. • Travel to the field to support sub-offices and explore possibilities of local procurement.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Tendering & Contracting Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality). Vendor Management Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria. Commodity/Product/Service Intelligence Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices. Systems & Reporting Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making. Ethics & Compliance Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses. Experience: Minimum of five years of dynamically responsible experience leading Procurement operations including contract management, contract administration or logistics and supply chain management or related is required. Experience working in the humanitarian sector, especially United Nations agencies, is an asset. Knowledge and Skills: Procurement Learning & Sharing: Excellent knowledge of procurement functions. CIPS II certificate (Chartered Institute for Procurement & Supply) would be an asset. Language: Excellent written and oral communications skills in both English and Filipino.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience handling routine and complex transactions/ purchase of commodities/goods/services. • Experience developing timelines and cost reports for suppliers (e.g. retailers, wholesalers and traders). • Proven experience coordinating procurement processes with other units/ teams (e.g., logistics, ICT, Administration).

REMUNERATION PACKAGE

Approximate annual base salary (minimum): PHP1,114,544.00

DEADLINE OF APPLICATIONS

Deadline for applications is on 23 May 2021; 11:59 PM. Qualified candidates are required to complete an online candidate profile in UN WFP Careers Website (https://www.wfp.org/careers). Only applications received from this website are considered valid and will be processed and only shortlisted candidates will be contacted.

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WFP strongly encourages applications from those that will help us reach gender balance and also from persons with disabilities.

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.