Procurement Officer NOA

Logistics & Procurement

Overview

Support and enhance procurement operations at WFP

You have:

• Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting.
• Fluency (level C) in English language and the duty station's language, if different.
• Experience in procurement processes.
• Ability to analyze data and provide recommendations for improvement.
• Experience in developing and delivering training materials.

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ORGANIZATIONAL CONTEXT

These jobs are likely to be found in Headquarters (HQ), Regional Bureaux (RBs) or Country Officers (COs). Job holders in the field may report to a more senior Procurement Officer, or the Deputy Country Director or the designate. Job holders in RBs or HQ report to a more senior Procurement Officer. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed, and heavily engaged into day-to-day procurement operations.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Economics, Commerce, Business Administration, Engineering, Legal or Accounting or other relevant field, or First University degree with an additional relevant work experience and/or training/courses.

National Professional: Fluency (level C) in English language and the duty station’s language, if different.

JOB PURPOSE

To collect, analyse and report on information to maximise efficiency of procurement operations and activities.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Support procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes and contributing to successful procurement of food and non-food commodities or services. 2. Contribute to analysis of data to provide recommendations for process improvement. 3. Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization. 4. Support auditing of procurement activities by collating the necessary information for recommendations to be responded to appropriately to ensure conformity with compliance rules. 5. Work in close collaboration with internal counterparts to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs. 6. Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials. 7. Guide and supervise a limited number of more junior staff, acting as a point of referral and supporting them with simple analysis and queries. 8. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis. 9. Act in an assigned emergency response capacity as required to meet emergency food assistance needs. 10. Other as required.

LEADERSHIP FRAMEWORK

Lead by example and with integrity

Upholds WFP values, principles and standards:

Demonstrates the WFP values, principles, and standards.

Respect others and value diversity:

Values diversity using respectful and inclusive language, and encourages others to the same

Stay focused and calm under pressure:

Stays focused and calm when under pressure and encourages others to do the same

Demonstrate humility and willingness to learn:

Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives results and delivers on commitments

Delivers maximum impact results:

Is accountable for the delivery of results

Delegate tasks appropriately:

Delivers results against delegates task and seeks guidance and support where needed

Adapts readily to chance:

Responds readily to change adjusting work as needed

Foster inclusive and collaborative teamwork.

Practice inclusion and collaboration:

Promotes teamwork by sharing ideas and openly raising issues

Gives timely ad constructive feedback:

Supports development for others by giving timely and constructive feedback

Builds And shares new perspectives:

Listens attentively to others to capture, learn and build and share new perspectives

Applies strategic thinking.

Communicate and fulfill WFP's vision:

Fulfils WFP’s vision and is able to explain ow their objectives support the vision

Embraces curiosity and new ways of doing things:

Demonstrates curiosity and proposes new ways of doing things when relevant

Analyses and evaluate the data:

Gathers data and shares knowledge to inform team decision making

Considers the impact of decisions:

Implements decisions and asks questions to understand the impact for wider objectives

Builds and maintains sustainable partnerships

Builds partnerships:

Builds partnerships by seeking out opportunities to work with other

Collaborate to deliver common objectives:

Collaborates with partners by sharing information and working together to deliver common goals

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Tendering & Contracting Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality). Vendor Management Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria. Commodity/Product/Service Intelligence Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices. Systems & Reporting Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making. Ethics & Compliance Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.

TERMS AND CONDITIONS

Position: Procurement Officer

Number of openings: 1

Based in: Caracas, Venezuela

Type of contract: Fixed term

Level: NOA

Duration: 12 months

This position is only for Venezuelan citizens.

DEADLINE FOR APPLICATIONS

The deadline to apply for this position is May 15th, 2023.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: wfp.org