Procurement Officer (Maternity Cover)

Logistics & Procurement

Overview

Manage procurement and logistics for operational needs, maintaining compliance and efficiency.

You have:

• Bachelor degree in Business Management, Business Administration, Supply Chain Management, or other relevant fields.
• At least 2-years experiences in Procurement and Logistic, preferably with INGO context and environment.
• Strong communication and interpersonal skills, including the ability to create networks and negotiate outcomes.
• Demonstrates effective computer skills, including use of Microsoft Office, Outlook, Internet, and various software applications and databases used in work efforts.
• Self-motivated and able to proactively manage and prioritize tasks.

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Procurement Services

• Procure all goods, works and services (below $5000) required by WVTL for its operational and project needs.
• Lead solicitations of proposals and quotations, and lead selection process of suppliers/vendors based on WVTL procurement policy and due process.
• Adhere to policies and procedures; inform World Vision Staff of their responsibilities and ensure compliance.
• Provide feedback in developing and maintaining Procurement and Contract Management policies and procedures.
• Work with each WVTL Department to understand their short- and long-term needs and to develop a procurement strategy ensuring their needs are met in timely manner and within the standards required.
• Establish and maintain relationships with a set of preferred outsource suppliers that provide the best value for money for goods and services provided to WVTL.
• Assess supplier’s capacity and negotiate and establish contracts where needed with best qualified suppliers.
• Collaborate with Finance and P&C Department to ensure compliance with local laws; ensure that executed contracts protect World Vision’s interests and limit risk.
• Resolve any disputes and monitor performance of suppliers to ensure compliance with contract performance standards, including cost and time frame.

Administration and other duties

• Maintain contract database and PR and PO tracking system for all contracts executed by the department.
• Provide data for periodic reports summarizing department results: cost avoidance, revenue opportunities, process improvements.
• Report Procurement Tracking to Project Coordinator twice a month.
• Prepare the Saving Tracking Table (STT)
• Prepare Procurement Catalogue and share to Project/Operation Department.
• Provide procurement inductions and trainings to other staff where needed.
• Responsible for tactical purchasing (day to day purchasing) buyer in procurement teams)

REQUIRED QUALIFICATIONS AND SKILLS

• Bachelor degree in Business Management, Business Administration, Supply Chain Management, or other relevant fields.
• At least 2-years experiences in Procurement and Logistic, preferably with INGO context and environment.
• Strong communication and interpersonal skills, including the ability to create networks and negotiate outcomes.
• Demonstrates effective computer skills, including use of Microsoft Office, Outlook, Internet, and various software applications and databases used in work efforts.
• Self-motivated and able to proactively manage and prioritize tasks.

Interested applicants must submit application and CV through Workday by 5 of March 2024.

World Vision Timor-Leste applies the safeguarding of children and vulnerable adults and has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with WV Timor-Leste's work. World Vision Timor-Leste is committed to diversity and inclusion within its workforce, and encourage candidates of diverse background, women and differently-abled, to apply.

Applicant Types Accepted:

Local Applicants Only

Apply now

Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: wvi.org