Procurement Officer (Luzon Field Office)

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

1. Procurement Planning & Strategic Sourcing

• Support the Supply Chain Manager in the development of a National Office Annual Sourcing Strategy based on the consolidated Procurement and Implementation Plans & Spend Analysis;
• Ensure major/recurring procurements are under strategic sourcing initiative.
• Analyze market and delivery systems to assess present and future material availability;
• Develop Requests for Information, Requests for Proposals, and Requests for Quotations that will be communicated to vendors/suppliers.
• Review suppliers’ bids and proposals to ensure the best costs and quality of purchased materials.
• Lead commercial and technical negotiations for the assigned categories.
• Analyze and ensure that the market assessment, supplier pre-qualification, BPS, RFQ, and evaluation processes meet WV / Donor requirements, and capture any gaps identified in the implementation plans or those requiring exemption approvals.

2. Contract & Supplier Performance Management

• Prepares the supplier’s contract using the standard contract template. Update as necessary depending on the requirement. If using the supplier’s contract agreement template, review and ensure the inclusion of non-negotiable terms and conditions of the organization. Ensure that the contract review process is adhered to as per the levels of approval.
• Ensure that agreements are processed through the ProVision Contract Lifecycle Management (CLM) system.
• Ensure that the suppliers understand contractual conditions and performance indicators.
• Monitor and complete contract close-out, extensions, or renewals, as appropriate for the assigned commodities.
• Identify & resolve or escalate contract-related issues both internally and externally and propose improvements to the contracting process.
• Ensure that supplier performance evaluations are completed appropriately through the lifecycle of the contract agreement.
• Work with the contract owner to monitor and maintain contract utilization and information;
• Work with the SCM Management to develop and implement a strategic supplier performance management plan - rationalize the number of vendors and contracts and enhance supplier performance.
• Monitor the financial health of key suppliers and alert management of potential threats to critical supplier viability; including their technical roadmap and business direction of suppliers;
• Facilitate and lead quarterly and annual meetings with suppliers and other stakeholders.

3. Source to Pay Process, Control, and Compliance

• Ensures that Goods, Works, and Services required to support teams and departments are supplied promptly, of adequate quality, and with the best overall cost.
• Supervises the work of direct reports in ensuring adherence to WV Procurement Policies and related procedures. Provides backup coverage to staff and facilitates sourcing process as needed.
• Follows levels of approval in Supplier Award decisions under the applicable threshold and ensures a periodic review mechanism is in place for buyers with supplier award decisions.
• Serves as the Zonal Procurement Sub-Committee Secretary.
• Prepare comprehensive Procurement Committee submission documents to allow an informed decision-making process.
• Facilitates and attends Procurement Committee meetings and maintains proper documentation.
• Work closely with Finance to ensure timely supplier payment and address issues and concerns.
• Reviews records and reports of procurement operations for work activity monitoring, staff performance evaluation, and service improvements.

4. Continuous Improvement and Work Collaboration

• Analyzes procurement activities and recommends improvements through continuous improvement of processes, negotiates discounts, standardization of processes, value analysis, and cooperative purchasing.
• Work closely with stakeholders in ensuring-shared accountability and responsibility in procurement transactions. Conduct meetings with them as needed.
• Actively participates in the :
  • Field Operations Regular Meetings to present procurement updates and challenges requiring support and improvements.
  • Grant Proposal Development activities from providing inputs in project planning and designing, attending meetings, including that of Partner-Sub-Grantee Meetings, and preparing the procurement team in anticipation of possible approval/award of the project.

5. Capacity Building & Team Management

• Ensure all staff members understand the Procurement Policies, Processes, and Systems.
• Build the capacity of customers in understanding and appreciating the procurement processes. Coordinate, participate in, and/or train staff from Supply Chain and other Departments on WVI Procurement Policies, Processes, and Systems.
• Manage the performance of direct reports through performance reviews, frequent conversations, and other methods as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement. Performs timely, and candid performance feedback with direct reports. Ensure timely conduct of performance management for all direct reports.
• Plan and coordinate departmental meetings to review the status of tasks, address open procurement issues/performance and provide solutions.
• Ensure that direct reports have individual development plans and that these are implemented, monitored, and take corrective measures for identified gaps/deviations.
• Team/direct reports demonstrate an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships. Creates opportunities for direct reports and staff for spiritual reflection and venues to increase their passion for the ministry.
• Provides spiritual leadership to the team based on WV's vision, mission, core values, and key WV policies. Leads the team in modeling biblical ethics and principles in actions and lifestyle.

6. Compliance with Reportorial Requirements and other WV Policies and Procedures

• Submits monthly reportorial requirements to immediate supervisor.
• Sets and defines periodical or annual performance accountability and deliverables under the supervision of the immediate supervisor.
• Demonstrate an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships.

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position fully competently.

• Bachelor's Degree in Business Administration or any related field;
• Ability to manage a high-performing team to ensure objectives/targets are achieved;
• Strong knowledge and application of the Source to Pay Process.
• At least Three (3) years of experience in supervising a procurement team and in facilitating the procurement of various general and specialized items, shipping and receiving, and basic accounting.
• Familiar with modern procurement methods, procedures, and specifications preparation; methods and techniques utilized in analyzing the quality of services, supplies, and equipment; sources of purchasing information; budgets and revenue control.
• Experience performing detailed work related to requisitioning a wide variety of goods and services; informed on new technology products, market conditions, and current prices.
• Certification from Chartered Institute of Procurement & Supply (CIPS) Level 4 or relevant certifications

Applicant Types Accepted:

Local Applicants Only