Procurement Officer (Data Analyst)

Overview

Gather and analyze data on procurement & contracting.

You have:

• Minimum of four (4) years of relevant professional experience in IT, statistics, data analysis, procurement and supply chain management, contract management and administration or related area.
• An Advanced university degree (Masters or equivalent) in IT, statistics, procurement and supply chain management, business administration, finance, law, or other fields closely related to the position.
• Proficiency in statistical analysis and data visualization tools such as Excel, R, Python, SQL, Tableau, Power BI.
• Knowledge of procurement procedures, contract management, and negotiation techniques.
• Excellent knowledge of English or French and good knowledge of the other.
• Ability to analyze large datasets and identify patterns, trends, and insights.

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 115,333 USD and 151,019 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

**OVERVIEW** ------------ Post Number : OPS/TA 007 Grade : P-3 Parent Sector : Sector For Administration and Management (ADM) Duty Station: Paris Job Family: Administration Type of contract : Temporary Appointment Duration of contract : From 7 to 11 months Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 20-AUG-2024 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of the Chief of Section and direct supervision from the Procurement and Contracting Officer (Crises Response), the incumbent is responsible for the following key functions/core results: • Gather and analyse data on procurement & contracting. • Identify monitoring & reporting needs. • Act as the Business Owner of UNESCO e-Procurement. • Provide operational support in procurement/contracting • Training and capacity building The incumbent uses strategic monitoring and analysis tools to facilitate management decision making and process efficiency/automation. The incumbent ensures best value for money and fairness, integrity and transparency of processes in accordance with Organization’s regulations, rules and procedures as well as international standards and best practices. Long Description ---------------- **Main duties and responsibilities** ------------------------------------- **Data Analysis, Statistics and Reporting** \- Act as a Section focal point to ensure data compilation, analysis and management, statistical reporting and other procurement and statutory reporting requirements. \- Identify monitoring & reporting needs including compliance with policies and operational KPI on procurement to support the internal control framework. \- To gather and analyze data on procurement & contracting. Use strategic monitoring and analysis tools to facilitate management decision-making and process efficiency/automation. \- Promote the use of data through producing reader friendly and customized data pack in a form of dashboard for programme sectors, field offices and HQ central services. \- Support in the development and implementation of standardized and harmonized data collection tools in the area of procurement & contracting across sectors, field offices and HQ central services. **e-Procurement** \- Act as the Section focal point of e-Procurement - centralized management of UNESCO procurement and supply chain using electronic platforms - in order to improve the performance of the procurement process, management and strategy. \- In the context of decentralized procurement, work on developing relationships with colleagues by listening, understanding and anticipating IT system needs in procurement & contracting, and suggesting and implementing appropriate solutions to ensure customer satisfaction and continuous improvements in UNESCO procurement function. **Operational Support** \- For high value (above USD 150k) or high-risk procurement components, and in support to the PRO mandatory consultation process, review and advise on procurement/contracting agreements, documents and other related submissions from contracting units at HQ, Cat 1 Institutes or Field Offices, including submissions to and requiring approval from the Headquarters Contracts Committee. \- Advise requestors and recipient entities on the full range of procurement/contracting issues, providing expert support and guidance at all stages of the procurement cycle. Contribute to the design of innovative solutions to resolve issues/conflicts for complex contracting activities. **Capacity Building and Training** \- Enhance knowledge sharing and best practices in procurement/contracting, to improve operational capabilities, capacity, effectiveness, compliance, monitoring and reporting. \- Provide substantive support for the development, enhancement and maintenance of the PRO Internet and Intranet website. Contribute in the setting up of a “community of practice” platform and put in place a feedback mechanism to the community members. Long Description ---------------- **COMPETENCIES (Core / Managerial)** ------------------------------------ Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Leading and empowering others (M) Managing performance (M) Building partnerships (M) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - An Advanced university degree (Masters or equivalent) in IT, statistics, procurement and supply chain management, business administration, finance, law, or other fields closely related to the position. A first-level university degree with specialized courses or certificates in procurement and supply chain (CIPS or equivalent) in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. ***Work Experience*** - Minimum of four (4) years of relevant professional experience in IT, statistics, data analysis, procurement and supply chain management, contract management and administration or related area, of which preferable two (2) years acquired at the international level. Short Description ----------------- ***Skills and Competencies*** - Proficiency in statistical analysis and data visualization tools such as Excel, R, Python, SQL, Tableau, Power BI. - Ability to analyze large datasets and identify patterns, trends, and insights. - Familiarity with Enterprise Resource Planning (ERP) software such as SAP, Oracle, Microsoft Dynamics, or others. - Knowledge of database management and ability to manipulate and query databases. - Ability to evaluate complex situations, identify problems, and develop effective solutions. - Ensuring accuracy and consistency in data analysis and reporting. - Proficiency in quantitative analysis techniques to assess procurement strategies and performance metrics. - Understanding of supply chain processes and principles, including inventory management, logistics, and supplier management. - Knowledge of procurement procedures, contract management, and negotiation techniques. - Ability to present complex data and analysis in a clear and concise manner to non-technical stakeholders. - Working effectively with cross-functional and cultural teams including programme, finance, operations, and external vendors. ***Languages*** - Excellent knowledge of English or French and good knowledge of the other. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Education*** - Certification in supply chain, finance, or project management such as CIPS, PRINCE2 or equivalent. ***Languages*** - Knowledge of another official language of UNESCO (Arabic, Chinese, Russian and/or Spanish). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. The approximate annual starting salary for this post is 103 683 US $. For full information on benefits and entitlements, please consult our [Guide to Staff Benefits.](https://en.unesco.org/sites/default/files/unesco-staff-compensation-booklet_en.pdf) **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [ UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO applies a zero tolerance policy against all forms of harassment. UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States [(last update here)](https://www.unesco.org/en/geo-distribution) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.

Potential interview questions