Procurement Officer

Contract

This is a NO-C contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 5,844 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting

The position is located in the UNODC Regional Office for Eastern Africa (ROEA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the general guidance of the UNODC ROEA Regional Representative and the direct supervision of the Programme Management Officer heading the Transnational Organized Crime, Illicit Trafficking and Terrorism Programme for Eastern Africa, as well as the substantive technical and policy guidance of the ROEA Procurement Officer and the Chief, Procurement Unit (PU), General Support Section (GSS), Division for Management (DM) at Vienna headquarters. For more information please visit www.unodc.org

Responsibilities

Within assigned authority, the incumbent will be responsible for the following specific duties: • Plan, develop and manage all procurement and contractual aspects of the project of significant complexity, more specifically related to the major construction and renovations of buildings and infrastructure within the national police service college and training environments, through a worldwide procurement of diverse services and commodities (e.g. works, services, construction, facilities maintenance materials, equipment, instruments and supplies, furniture, etc.) taking into account local economic and other conditions. • Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle. • Formulate strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects and establish and maintain the work programme and schedule for ongoing contracts and planned ones. • Prepare/manage preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations. Provide technical guidance on procurement activities to officials of substantive units during all phases of procurement cycle. • Manage the vendor related processes including identification, assessment and selection of vendors based on their capability for delivering commodities and services. • Ensure vendor and item master databases are up to date. • Participate in negotiations with senior supplier representatives; sign procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official. • Conduct market research to keep abreast of market developments; research and analyse statistical data and market reports on the world commodity situation, production patterns and availability of goods and services. • Identify new technologies, and products/services, evaluate and recommend potential supply sources and participate in the incorporation of research results into the procurement program. • Manage adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations. • Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, and ensure they are within the UN procurement rules and regulations and manual guidelines. • Support all activities pertaining to the procurement function including planning, sourcing, transport, shipping, customs clearance, warehousing, asset and fleet management, as applicable. • Support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs. • Collect and analyse data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Perform any other duties as requested by the Supervisor.

Competencies

PROFESSIONALISM: Has knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Has good working knowledge of INCOTERMS and international business practices. Has knowledge of contract law and expertise in handling complex contract issues. Has knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Has ability to shape and influence agreements with requisitioning units and vendor. Has ability to analyse and interpret data in support of decision-making and convey resulting information to management. Is able to apply technical expertise to resolve a range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master's degree or equivalent) in supply chain management, procurement, business administration, commerce, engineering, law or related fields is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Chartered Institute of Purchasing and Supplies (CIPS) professional certification or equivalent is required.

Job - Specific Qualification

Chartered Institute of Purchasing and Supplies (CIPS) professional certification is required.

Work Experience

A minimum of five (5) years of progressively responsible experience in procurement, contract management, Engineering or related area is required. Experience in managing large procurement cases for goods and services in a large international organization is desirable. One (1) year experience supervising a procurement team is desirable. Experience working with a Systems Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable. Work experience within the United Nations system or similar international organization is desirable. Experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of another official United Nations language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located. This is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.