Procurement Officer

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 140,713 USD and 184,253 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

This post is a limited-term fixed-term post.

1. Organizational Context

a. Organizational Setting

The position is in the Procurement Section, Central Services Division, Administration and Management Sector.

The Section is responsible for the procurement of general supplies, equipment, and professional services provided by private commercial entities, non-profit organizations or by individuals, to support WIPO's various programs. The Section aims to provide responsive, effective, and quality procurement services and business advice, while achieving the best value for money and ensuring a fair, competitive, and transparent process in accordance with sound procurement principles.

b. Purpose Statement

The Procurement Officer provides procurement expertise, and assists clients and stakeholders to plan, develop, and manage procurement actions to effectively meet organizational and business objectives, ensuring compliance with applicable rules and regulations.

The Procurement Officer has legal authority to enter into commercial agreements on behalf of the Organization within the limits specified in applicable regulations.

c. Reporting Lines

The incumbent works under the supervision of the Senior Procurement Officer.

2. Duties and Responsibilities

The incumbent will perform the following principal duties:

a. Provide strategic and technical guidance to clients and stakeholders during all phases of the procurement cycle including planning, definition of the procurement strategy, vendor performance and contract management.

b. Analyze requests for and perform the full range of procurement and contract management activities including review of specifications, tendering, running of selection processes and evaluation of suppliers, while using the latest digital procurement tools.

c. Develop market expertise by regularly carrying out market reviews to propose comprehensive procurement strategies to clients; identify and analyze market trends, developments and buying best practices to maximize efficiencies; keep abreast with latest procurement trends.

d. Carry out contract negotiations on behalf of the Organization, securing high quality services at the right price that meet business objectives and comply with WIPO's regulatory framework, draft, review and sign contractual documents within delegated authority.

e. Regularly review the procurement plan for areas under his / her responsibility and monitor and follow up on actions to be completed; evaluate and monitor contracts to be sure that suppliers comply with contractual terms and conditions and to determine the need for changes; provide advice to contract managers on vendor performance reviews; collect, collate and analyze data from reviews, report findings to relevant stakeholder and make recommendations where applicable.

f. Manage contract life cycles by maintaining accurate and reliable records in the Organization's IT systems; run regular reports on contract status, review and analyze data and take action where required.

g. Prepare and present cases to the Contracts Review Committee and participate in other procurement-related meetings with clients and suppliers.

h. Provide advice, information, and guidance on procurement-related matters to staff across the Organization to encourage good governance and the adoption of best practice in procurement; promote positive relationships with internal clients and suppliers.

i. Perform other related duties as required.

3. Requirements

Education (Essential)

First-level university degree in procurement, business administration, public administration, commerce, law or a related field.

Education (Desirable)

Level 3 Chartered Institute of Purchasing and Supply (CIPS) certification or a qualification at an equivalent level granted by a professional association.

Experience (Essential)

At least six years' experience in procurement, contract management, contract administration, category management or supply chain management.

Experience (Desirable)

Experience carrying out procurement activities for services or non-manufacturing at the international level for an intergovernmental or governmental organization or large multi-national organizations.

Experience using digital procurement systems such as electronic tendering systems, contract management or vendor management systems.

Language (Essential)

Excellent knowledge of written and spoken English.

Language (Desirable)

Knowledge of French.

Job Related Competencies (Essential)

Sound understanding of procurement principles and practices with particular attention to strategic sourcing processes commonly used by best-in-class organizations and vendor performance management.

Strong negotiation and contract management skills.

Excellent analytical skills and ability to conduct independent research, identifying issues, formulating options and making conclusions and recommendations.

High level of service orientation.

Excellent problem-solving and facilitation skills.

Excellent attention to detail.

Excellent interpersonal skills and ability to establish and maintain good working relationships in a multi-cultural environment with sensitivity and respect for diversity.

Excellent organizational skills, with the ability to effectively prioritize and to meet strict deadlines.

Excellent communication skills, with the ability to communicate technical procurement matters in a simple, clear and concise manner.

4. Organizational Competencies

1. Communicating effectively.

2. Showing team spirit.

3. Demonstrating integrity.

4. Valuing diversity.

5. Producing results.

6. Showing service orientation.

7. Seeing the big picture.

8. Seeking change and innovation.

9. Developing yourself and others.

5. Information

Mobility: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.

Annual salary****:

Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment. Please note that this estimate is for information only. The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice. The figures quoted below are based on the May 2024 rate of 85.9%

P3

Annual salary

$62,692

Post adjustment

$53,852

Total Salary

$116,544

Currency USD

Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

* Initial fixed-term appointment of two years, renewable subject to satisfactory performance and other applicable conditions. The selected candidate’s appointment will be subject to an overall term of five years in this position, with no possibility of renewal beyond that term. S/he may, however, apply and be considered for other positions at WIPO.

This is not applicable to WIPO staff members on fixed-term, continuing or permanent appointments, who were recruited following a competition under Staff Regulation 4.10 (“Appointment Boards”).

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

___________________________________________________________________

By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.