Procurement Officer

Contract

This is a LICA Specialist-8 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 0 years of experience, depending on education. More about LICA Specialist-8 contracts.

Background Information - Job-specific

The UNOPS Amman Multi-country Office (Ammmco) implements projects in Jordan, Lebanon, Iraq, Syria, and Yemen, in partnership with bilateral donors, national governments, and other UN agencies. With an established presence across the region, the office runs operations, including large-scale procurement, project development, and technical management, and provides financial, human resources, and infrastructure-related services. The functional objective of UNOPS Hub in Amman is to deliver its projects in an efficient and effective manner and in line with the principles, rules, and regulations of UNOPS in order to support the response to the current needs and national priorities in the region. Under the overall guidance of the Head of Support Services and direct supervision of the Procurement & Supply Chain Specialist, the Procurement Officer, provides leadership in the execution of procurement services in ensuring their effectiveness, transparency, and integrity.

Functional Responsibilities

Under the guidance and direct supervision of the Procurement & Supply Chain Specialist, who reports to the Head of Support Services, the Procurement Officer is responsible for the effective delivery of procurement services reflecting best practices in international public procurement, compliance with UNOPS procurement rules and regulations, appropriate risk management and obtaining the best value for money.

Maintaining the highest degree of personal and professional ethics, the Procurement Officert maintains a collaborative, client-focused, quality and results-oriented approach in the Business Unit.

Summary of Key Functions:

1. Implementation of operational procurement strategies
2. Management of procurement processes
3. Implementation of sourcing strategy and e-procurement tools
4. Team Management

5. Knowledge Building and Knowledge Sharing

   1) Implements key aspects of operational procurement strategies focusing on the achievement of the following results:

• Full compliance of assigned procurement activities with UNOPS rules, regulations, policies, and strategies; implementation of effective internal control, proper design and functioning of a client-oriented procurement management system; and

• Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.

  2) Provides technical support and guidance to procurement processes of the Business Unit, focusing on the achievement of the following results:

• Timely and duly prepared elements of procurement plans and monitoring of their implementation;

• Guidelines followed on embedding sustainability along the procurement process;
• Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, and negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulations;
• Preparation of submissions to the Contract and Property Committees (CPCs);
• Review and verify all submissions to LCPC and HQCPC;
• Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment;
• Advice, remedial actions, or solutions to Project Managers on procurement issues;
• Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures; and

• Synthesize lessons learned and best practices in Procurement.

  3) Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers;

• Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.

  4) Team Management

• Facilitate the engagement and provision of high-quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development;

• Provide oversight, ensuring compliance by team members with existing policies and best practices.

  5) Knowledge Building and Knowledge Sharing

• Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics;

• Contribute to Procurement knowledge networks and communities of practice by providing a collaborative synthesis of lessons learned and dissemination of best practices in human resources management;

• Collect feedback, ideas, and internal knowledge about processes and best practices and utilize them productively.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education: - Advanced Degree or equivalent preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field is required. - A first-level university degree in combination with two (2) years experience at the international level in Procurement Management, Business Administration, Public Administration, or a related field may be accepted in lieu of the Advanced university degree. - For those who do not have a degree in Procurement of Supply Chain Management, the Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage. - Knowledge of UN/UNDP/UNOPS Procurement Rules and Regulations is a distinct advantage.

Experience: - Two (2) years of graduate-level experience in Procurement or Supply Chain Management is required. - Experience in working with a range of stakeholders in developing countries is desirable.

Language Requirements: - Fluency in English and Arabic is required. - Knowledge of another official UNOPS language is an asset.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA) Contract level: LICA Specialist-8 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
• This position is stationed in Amman, Jordan, which is a family duty station.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.