PROCUREMENT OFFICER

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Under the coordination of the Operations Officer, the Procurement Officer will implement the overall procurement services of the department/office in the area of procurement work planning, implementation, monitoring and evaluation of procurement services and supplier’s performance. The Procurement Officer will liaise with counterparts within the organization to ensure operations of procurement transactions. In addition, the Procurement Officer will interface with vendors and other external goods and services providers to ensure efficient and smooth procurement transactions are maintained within the department/office.

Summary of Assigned Duties include without limitation:

• Advises the Head of WHO Country Office (WR) for an informed decision making on procurement transactions.
• Coordinates the preparation and submission of the procurement plans by the different clusters of the budget center,
• Prepares and monitors the implementation of procurement plan ensuring objectives and priorities are met and on track.
• Evaluates requests from the technical units and partners and advises for compliance with the organization rules and regulations.
• Administers procurement resources and ensures compliant and efficient use of standard operating procedures of procurement.
• Maintains the pre-qualified and assessed suppliers database
• Maintains and monitors the overall activities of procurement, logistics, and contracting services for the office through the use of the GSM oracle system and other procurement tools including the Business Intelligence (BI); providing reports, data and statistics.
• Provides guidance on procurement, logistics, contracting services to managers and staff.
• Ensures smooth running of operations of procurement transactions including goods and services ordering and delivery,
• Maintains regular contact with the Regional Contracting and Procurement Service (CPS/AFRO) and make follow up of the Contract Review Committee (CRC) deliberations,
• Makes a follow up of the shipment of items ordered with the forwarding companies and liaises with local authorities for taxes exemption and for timely clearing of the goods items from the customs
• Acts as the Secretary for the Local Procurement Committee.
• Analyzes and/or evaluates vendors performance, along with other designated staff members,
• Performs all other related duties as assigned.

Qualifications/Requirements

Required degree level:

Bachelor degree or equivalent

Education - Additional Comments:

Essential: First university degree in Business Administration, Public Administration, Management, or related field.

Desirable: An advanced university degree in Business Administration, Public Administration, Management, or related field.

Required experience:

60 Months

Experience remark:

Essential****: A minimum of five years’ experience, some of which in an international context, working in the area of procurement services, and logistics services for a programme.

Desirable: Experience using Enterprise Resource Planning Oracle systems or similar packages.

Language skills:

• English(Mandatory), Level - Fluent
• French(Mandatory), Level - Working Knowledge

Area of expertise:

Procurement and contracting, Logistics and supply management

Area of expertise details:

procurement

Driving license:

No

Competencies values:

Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Ethics and Values, Integrity, Leadership, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Vision, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 30 December 2020