Procurement Officer

Overview

Manage procurement processes for Drugs and Biological supplies.

You have:

• First university degree in a pharmacy field from an accredited/recognized institution.
• A minimum of five years experience in the area of procurement and servicing of medical products in an international Organization or Company.
• Excellent knowledge of Drugs and Biological supplies procurement.
• Intermediate knowledge of French.
• Proven experience in negotiating and administrating complex contracts.
• Expert knowledge of English.
• Training in UN international logistics coordination and their application to supply management and monitoring.
• Proven experience in the practical application of price/costs analysis techniques and processes and forecasting.

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 112,048 USD and 146,718 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

Working under Outcome 4.3 of GPW 13 (Improved financial, human, administrative resources management towards transparency, efficient use of resources and effective delivery of results), the Department of Supply aims to ensure high-quality, consistent and responsive supply services through a collaborative approach to procurement hence supporting an efficient delivery of WHO programmes.The Supply Department has a responsibility for developing supply policies and processes applicable worldwide for sourcing, contracting, purchasing, shipping goods globally and for supporting the procurement of services.

DESCRIPTION OF DUTIES

Under the direct supervision of the Team Lead, SUP/GPL, the incumbent manages a team by conducting the operations of service provisions covering all aspects of Drugs and Biological supplies procurement. He/she liaises and collaborates with the Director, BOS/SUP, the Team Lead, SUP/GPL, the Quality Officers SUP/GSP, other Teams and Groups within the Supply Department and counterparts in Headquarters and Regional Offices, as needed.

Overall responsibilities include:

• Assists the SUP/SCL group in the technical evaluation of pharmaceutical products tenders,provides input to the preparation of strategic and operational proposals to maintain and improve the efficiency, effectiveness and cost-effective level of services provided by the SUP/DBS group.
• Assists WHO Country office in defining their needs, guiding their forecast to align their procurement with the WHO QA policy requirements and provides support for importation of controlled medicines and other specifics requirements for pharmaceuticals.
• With the SUP/DBS group, processes Requests for Price Estimates received from Requesting Units worldwide and conducts tender processes; conducts routine and complex negotiations alone or in conjunction with senior level Supply colleagues.
• Regularly reviews procedures and performance statistics of the DBS group and staff, with an aim to continuously provide a higher level of service to clients.
• Analyzes and reports on all aspects of Drugs and Biological Supplies from the ERP and other reporting systems.
• Develops adequate global sourcing/purchasing strategy to implement strategic procurement with the aim to achieve Best Value for Money.
• In collaboration and under the technical guidance of SUP Quality Officers, builds and maintains relations with expert entities in the field of Drug and Biological Supplies, such as Technical Units in WHO and with other UN organizations.
• Assists technical units in preparing their procurement forecasts, through the gathering and analysis of existing data from the ERP system and other relevant sources, such as market research or benchmarking exercises with partnering organizations. Based on the procurement forecast plan, executes procurement activities like tendering processes. Works in close collaboration with colleagues in the Global Finance (GFI) for matters relating to supplier management, encumbrances and payments.
• Performs other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential:

• First university degree in a pharmacy field from an accredited/recognized institution.

Desirable:

• Advanced university in degree in supply chain management, procurement, transport, logistics or similar field from an accredited/recognized institution.
• Training in UN international logistics coordination and their application to supply management and monitoring.
• Certified training in procurement (CIPS or equivalent) and/or logistics.

Experience

Essential:

• A minimum of five years experience in the area of procurement and servicing of medical products in an international Organization or Company.
• Proven experience in negotiating and administrating complex contracts.
• Proven experience in the practical application of price/costs analysis techniques and processes and forecasting.
• Experience working with international pharmaceutical schemes and regulations.
• Supervisory experience, preferably of a large team.
• Experience using shipping and logistics integrated systems including an ERP system.

Desirable:

• Proven experience in procurement of health products in an international context comparable to WHO's (other UN agency, internationally recognized NGO) and with a focus on Public Health issues and Pandemics as defined by WHO.
• Previous participation to international, interagency pharmacist networks would be an asset.

Skills

Essential:

• Excellent knowledge of Drugs and Biological supplies procurement.
• Sound knowledge and competencies of best practices of procurement in complex environments.
• Thorough knowledge of administrative and management principles and practices.
• Demonstrated ability to act independently and exercise sound judgment.
• Proven problem-solving and statistical analyses capacity.
• Ability to manage and prioritize among projects.
• Ability to work as a leader as well as member of a team.
• Ability to work under pressure.

Desirable:

• Knowledge of health products forecasting and quantification.
• Knowledge in UN international logistics coordination and their application to supply management and monitoring.
• Proven skills in project planning.
• Knowledge of International Contract law.

WHO Competencies

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Ensuring the effective use of resources
5. Moving forward in a changing environment
6. Creating an empowering and motivating environment

Use of Language Skills

Essential:

• Expert knowledge of English.

Desirable:

• Intermediate knowledge of French.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 60,962 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2291 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level including those of a temporary nature.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.

• *For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.

Potential interview questions