Procurement Officer

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

United Nations Development Programme (UNDP) works in nearly 170 countries and territories, including the Republic of Moldova, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion.

We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience to sustain development results. UNDP in Moldova is guided by its Country Programme Document, and the UN-Moldova Development Assistance for 2018-2022, which is in line with the priorities of the Government of Moldova.

In a rapidly changing global environment, the work of UNDP and the broader UN family aligns with the new national development vision, Moldova 2030, and sector strategies. UNDP Moldova’s country programme for 2018–2022 has three major focus areas:

Inclusive growth, Effective governance, Climate change, environment and energy and three cross-cutting areas: Gender equality, Crisis response, Development impact.

Within the delegated authority and under the supervision of Head of Department or his/her designated mandated representative(s), the Procurement Officer will:

•Identify the proper procurement method and potential suppliers in procurement. •Issue offer solicitations, communicate and negotiate with suppliers when needed. •Support evaluating and analyzing the received offers and recommend the awarded suppliers. •Support preparing technical evaluation committee report when needed as requested by supervisor •Communicate with specialized units to get the procurement technical/admin approvals. •Prepare all relevant procurement documents such as adjudication reports, analysis sheet with recommendations and checklist for review and approval of supervisor. •Support to process requests for procurement of goods and services for different technical and emergency programmes in UNDP internal systems, ensure adherence to the standard UNDP guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds. •Maintain and update the suppliers’ database including completion of the supplier evaluation forms for all suppliers contracted by UNDP Moldova office. •Support procurement reports and briefings on the status of all transactions for the review of the supervisor. Initiate correspondence to verify data, answer queries, alert supervisor/technical units of any gaps in the transactions and recommend solutions. •Any other related tasks as may be required or assigned by the supervisor. •Full compliance of administrative activities with UNDP rules, regulations, policies and strategies ensured; •Effective and efficient functioning of the project ensured, focusing on achievement of the following results: * preparation work orders, *follow up on payment invoices, *yearly stock count done; •Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the supply manager ensured. •Standard Operating procedures updated, and research conducted as requested.

•Accountability •Adaptability and flexibility •Creativity •Planning and organising •Professionalism •Self-management •Delivering results •Teamwork •Inclusion and respect for diversity

the national level in administration or procurement, or other relevant programmes (with Bachelor’s Degree) or 5 years (with Secondary Education) at the national level in administration or procurement, or other relevant programmes; experience with working in the UN or other international development organization; oSecondary education with five years of experience in Procurement area or bachelor’s degree in Procurement, Business or Public Administration, or related field with three years of relevant professional experience oExcellent oral and written skills; excellent drafting, formulation, reporting skills; oAccuracy and professionalism in document production and editing; oAbility to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. oSolid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment. oSelf-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

UN Volunteer entitlements and allowances:

The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos).

For information specific to your assignment please see below: Please note that the amounts can vary according to fluctuations in the monthly post-adjustment.

Monthly Living Allowance (Per month): MDL 14516.92 Entry lump sum (one-time payment): USD 400 Exit allowance (for each month served, paid on completion of contract): MDL 1209.74 Medical and life insurance: Cigna Private Insurance

Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: 30 days Uncertified sick leave: 7 days Learning leave: 10 working days per consecutive 12 months Maternity Leave: 16 weeks Paternity Leave: 10 days