Procurement Officer
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Contract
This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.
Salary
The salary for this job should be between 114,362 USD and 149,748 USD.
Salary for a P-3 contract in Kuala Lumpur
The international rate of 74,649 USD, with an additional 53.2% (post adjustment) at this the location, applies. Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.
More about P-3 contracts and their salaries.
OBJECTIVES OF THE PROGRAMME
Working under WHO's Thirteenth General Programme of Work (GPW 13), Outcome 4.3 (Improved financial, human, administrative resources management towards transparency, efficient use of resources and effective delivery of results), the Department of Procurement and Supply Services (SUP) aims to ensure high-quality, consistent and responsive supply services through a collaborative approach to procurement hence supporting an efficient delivery of WHO programmes. The Global Procurement and Logistics Unit (GPL), which is an integral part of SUP and is based at the WHO Global Service Centre (GSC) in Kuala Lumpur, provides a variety of administrative, operational and strategic services to WHO and partner entities related to the procurement and supply of goods and services, with a particular focus on Global Contracting and Procurement, Global Shipping, and Global Processing. The Global Contracting and Procurement team (GCP) within GPL is responsible for processing catalogue goods POs (from Long Term Agreements established by SUP); managing non-catalogue global goods requirements (through ad-hoc sourcing events); and performance management of key LTA suppliers (together with the SUP Budapest team). The key product categories covered by the service are: hospital and training equipment; laboratory supplies; drugs and biological supplies; environmental equipment, communication equipment, ICT equipment, vehicles, etc.
DESCRIPTION OF DUTIES
The Procurement Officer is a professional expert in procurement matters who performs procurement and supplier management functions to support WHO's global procurement and various other activities related to contract management. The incumbent provides advice on procurement and logistics issues, market possibilities, development of specifications and delivery schedules. He/she coordinates and collaborates with colleagues from other GPL teams for procurement processes and activities. The incumbent participates in and leads sourcing and negotiations with suppliers. This involves exploring the global market and communication with vendors, issuing tenders; analysing and evaluating supplier quotes and proposals; preparing documentation and seeking necessary approvals for placing orders.
The Procurement Officer is responsible for managing the operations of a sub-team within GPL/GCP responsible for the procurement of a wide variety of goods and services in support of WHO programmes and initiatives worldwide. The Procurement Officer specializes in the procurement of goods or services in one or more of the following areas: Information Technology (IT), Office supplies, Laboratory equipment and supplies, medicines, vaccines and diagnostics, environmental supplies, cold chain, vehicles, hospital equipment and supplies.
Under the direct supervision and guidance of the Unit Head, GPL, the Procurement Officer and in collaboration and coordination with other colleagues including Global Finance, headquarter teams, Regional Offices and WHO technical units, programmes and partnerships, performs the following duties within the areas of procurement assigned to him/her.
- Sourcing/Purchasing Strategy - analyses characteristics of products and develops suitable global sourcing/purchasing strategies to meet organizational goals and performs the full range of procurement duties such as drafting specifications, sourcing and evaluation.
- Procurement Forecasting - assists technical units in preparing their procurement forecasts using pertinent data from corporate systems and other sources. Market information is also used for preparing the procurement forecast. Based on the procurement forecast plan, executes procurement activities such as Requests for Quotations (RFQs), Invitations to Bid (ITB), or procurement through long-term agreements.
- Managing Catalogues - may take on aspects of catalogue management in the WHO global goods catalogue, in coordination with the SUP Budapest team.
- Request for Price Estimates - processes requests for price estimates/requests through ad-hoc procurement processes with assistance of the technical unit and liaises with the internal unit throughout the process. When the ad-hoc procurement process is required, the Procurement Officer performs an analysis and selection of the offers and seeks approval from the Contract Review Committee, if required.
- Conducts routine and complex negotiations alone or in conjunction with senior level WHO partners.
- Works in close collaboration with colleagues in the Global Finance (GFI) for matters relating to supplier management, encumbrances and payments.
- Responsible for leading a sub-team within the Global Contracting and Procurement (GCP) team at GPL. Manage and facilitate the performance, engagement, and service provision of staff supervised, including through work planning; coaching; performance management and development; recruitment and onboarding for vacant positions if applicable; fostering and enabling a positive environment of trust, transparency and diversity.
- Actively participates in GPL and SUP Management meetings, as well as the WHO Procurement Network, contributing to the development and implementation of agreed strategies and initiatives.
- Other duties as needed.
REQUIRED QUALIFICATIONS
Education
Essential:
- University degree in business administration, procurement, logistics, supply chain management, or an equivalent academic qualification. Desirable:
- Certified training in procurement, such as from the Chartered Institute of Purchasing and Supply (CIPS) or similar.
Experience
Essential:
- At least 5 years experience in the area of procurement, including recent supervisory experience, preferably in a large organization.
- Demonstrated experience at the international level.
- Experience in commercial practices.
- Solid experience in the practical application of price/costs analysis techniques and processes. Desirable:
- Experience in purchasing within an ERP environment.
- Experience of procurement in the United Nations or other International Organization.
- Experience in carrying out procurement in an intergovernmental or governmental organization or large multi-national organization.
Skills
Essential:
- A sound knowledge of best practices of procurement and/or category management.
- Technical knowledge in one or more commodities procured by the GCP team, such as hospital equipment, medical devices, laboratory equipment, drugs orbiological supplies, cold chain equipment, insecticides and pesticides, vehicles, IT or communications equipment, administrative supplies.
- Ability to work independently and especially under pressure when working with emergency contexts.
- Ability to take a leadership role and to supervise staff while maintaining a motivated team.
- Persuasive and clear communication and interpersonal skills.
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Building and promoting partnerships across the organization and beyond
- Creating an empowering and motivating environment
Use of Language Skills
Essential:
- Expert knowledge of English. Desirable:
- Intermediate knowledge of French.
REMUNERATION
WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 62,692 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2408 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level including those of a temporary nature.
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
Staff members in other duty stations are encouraged to apply.
For information on WHO's operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
*For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
Added 1 year ago
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Updated 1 year ago
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Source:
who.int
