PROCUREMENT OFFICER

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UNIFIL - United Nations Interim Force in Lebanon

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Application deadline 1 month ago: Thursday 18 Aug 2022 at 23:59 UTC

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Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting This position is located within the Office of Supply Chain Management, Procurement Section, United Nations Interim Force in Lebanon, (UNIFIL), Naqoura, Lebanon. The incumbent will report to the Chief Procurement Officer.

Responsibilities Within delegated authority, the Procurement Officer will be responsible for the following duties: Will be assigned to supervise the work of one or all of the Procurement Units; Provides guidance to Junior Staff ; Plan, develop and manage all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities, (e.g. security equipment/services, vehicles and associated spares/consumables/services, property leases, Combat Ration Pack (CRP) and catering services, building maintenance materials, office supplies, construction, furniture, Facilities maintenance services, etc.) taking into account local economic and other conditions; Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle; Review procurement requests to ensure appropriateness of technical specifications and seek clarifications, if required; Prepare/oversee the distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations; Make recommendations for finalization of purchases and award of contracts; Formulate strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects; Establish and maintain work program and schedule for ongoing contracts and newly-planned ones; Participate in negotiations with senior supplier representatives; Sign procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, have the ability to independently prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official; Conduct market research to keep abreast of market developments; research and analyze statistical data and market reports on the world commodity situation, production patterns and availability of goods and services; Identify new technologies and products/services, evaluate and recommend potential supply sources and participate in the incorporation of research results into the procurement program; Oversee adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations; Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, reports, etc. Provide advanced screening and usage capability of UMOJA SRM encompassing workload distribution, RFX, Purchasing and Contracts management on daily basis. Prepare, compile and oversee production of comprehensive UMOJA BI reports and utilization of UMOJA BI Module.

Competencies Professionalism: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Ability to shape and influence agreements with requisitioning units and vendors. Ability to apply technical expertise to resolve a range of issues/problems. Advanced working knowledge of UMOJA SRM procurement modules including UMOJA Business Intelligence (BI) reporting. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education High-school diploma is required.

Job - Specific Qualification Certification from Chartered Institute of Procurement and Supply (CIPS) Level 4 or equivalent is desirable. If you have completed this certification, please attach a copy with your application. If you have partially completed the requirements for this certification, please provide evidence with your application.

Work Experience A minimum of ten (10) years of progressively responsible experience in procurement, contract administration, contract management or related area is required. The minimum years of relevant work experience is reduced to 5 years for candidates who posses a first level university degree.

Experience with SAP Enterprise Resource Panning ( ERP) System or similar ERP Systems is required.

Knowledge and experience in processing and managing property leases and complex Construction Works Contracts is desirable.

Experience in all phases of high-value procurement operations is desirable.

At least five (5) years of direct procurement supervisory experience is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required.

Assessment Evaluation of qualified candidates may include a technical assessment and competency-based interview.

Special Notice This position is temporarily available until 30 July 2023. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 1 month ago - Updated 1 month ago - Source: careers.un.org