Procurement Manager

Logistics & Procurement Programme & Policy

The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

· No child dies from preventable causes before their 5th birthday · All children learn from a quality basic education and that, · Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Procurement Manager TEAM/PROGRAMME: Supply Chain LOCATION: Kabul, CO GRADE: 2 POST TYPE: National

CHILD SAFEGUARDING: Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries). ROLE PURPOSE: The Procurement Manager is responsible for setting up effective & efficient procurement system and lead the country procurement unit. He/she will be the lead in setting up sourcing strategy, sourcing pipeline, tracking and monitoring performance indicator of sourcing function, establish contracts and Framework Agreements with the suppliers for the SCI Afghanistan program.

Approx 40-60% budget of any projects spends through procurement and supply chain functions. The proposed role will lead and manage overall procurement function of the Country Office and also provides guidance and oversight to field procurement functions as well.

He /she is responsible for the capacity enhancement of procurement team in CO and field offices and SCI partner organisations in Procurement process. This includes coordinating on preparation of procurement plan, execution of procurement process, timely delivery of goods and services, providing support on procurement to field offices and partner. It also includes assisting Sr. Supply Chain Manager on development and revision of procurement system, policies revision, Automation (S2P) and other tools for strengthening effective and efficient program Supply Chain. This role also provides technical support, capacity building and will be responsible for ensuring sound logistics practices and rigorous controls are in place for the support of all programs and partners. Besides this, he/she should be committed to deploy in humanitarian response as per organization’s need.

SCOPE OF ROLE: Reports to: Senior Supply Chain Manager Staff Reporting to this post: Direct reporting: Procurement Coordinator-3 & Procurement Officer- 2 Indirect reporting: Procurement team in field offices and Global Fund Budget responsibilities: Manage approx. USD 10 million of spend on procurement from various projects Role Dimensions: This position will be fully responsible for managing and leading procurement function of Country Office. S/He will be also responsible for guidance and oversight of procurement function in Field offices including Global Fund to establish robust Procurement system. The post-holder is required to work and coordinate closely with the Budget Holders, Program Managers/Coordinators, other relevant departments in Filed Offices, other stake holder from Finance, HR, Media & Communication, Supply Chain team and various service providers or suppliers.

KEY AREAS OF ACCOUNTABILITY:

1. Technical/Functional responsibility (40%)  Lead and manage the procurement function of Country Office  Manage and take leadership for complex and high value sourcing process (Formal and tender threshold)  Responsible for performance management of the procurement function through improved KPI and take initiatives to improve efficiency and effectiveness of the procurement function  Ensure an internal review and validation mechanism is in place for procurement processes in CO and FOs to strengthen compliance and reduce risks for the organization.  Lead on development consolidation of Sourcing Pipelines for CO including FOs and track/monitor sourcing pipeline on quarterly basis  Lead and manage on establishing Contract / FWA/ LTA as per the sourcing pipeline and regular track and monitor contract /FWA.  Take lead on measuring and reporting financial benefits and prepare BAF.  Act as contact person for all international procurement of CO.  The procurement Unit will be responsible for running tenders and submit to Regional Procurement Unit relevant documentation for review and validation – when required by the threshold.  Ensure management of all procurement contracts in the CO, monitoring of specific contracts and FWAs.  Ensure roles and responsibilities of procurement committee members are known and people adhere to it.  Review procurement waivers and ensure that they are compliant prior to submitting to the required person for approval.

2. People Management (20%)  Provide leadership for the procurement team in CO and oversight to Field procurement team  Create a ‘team’ environment and ensure a team approach is in place to achieve organisation’s and team’s goal and objectives.  Conduct performance management as per DtP procedure to the people under direct line management and assist them to identify their appropriate and measurable performance objectives.  Provide mentoring and coaching to the team members.  Contribute to team members’ interpersonal development, e.g. communication, emotional management, working with others, etc.  Review team structure in line with procurement operating model requirements and suggest Sr. Supply Chain Manager for any revision required.

3. Strategy and Planning (10%)  Lead on development of sourcing strategy for the Country program including FOs and identify key action plans for achieving the strategic objective  Identify areas of improvement and ensure proper attention and investment is made in those improvement areas  Lead on development of sourcing pipeline and procurement planning for the country program.

4. Coordination and collaboration (20%)  Work effectively with stakeholders at various internal and external level.  Closely work with Program, Finance, Award and other relevant Department on review and tracking for procurement plans/sourcing pipeline, BvA review, charging, recharging, closing, and various other issues when necessary.  Closely work with Awards/program team and provide inputs for new proposal development, donor reporting and compliance issues. Participate in kick off meetings.  Work with internal and external audit teams and provide necessary requisites.  Plan for regular support schemes for distantly located teams, i.e. Field Offices in Afghanistan. Provide ad-hoc support as and when comes urgent.  Establish a healthy and professional relationship with the Regional Procurement Unit / Global Procurement Unit

5. Capacity building and knowledge management (10%)  Assist the team members in acquiring extended knowledge, techniques and tools in procurement function.  Organise and facilitate regular knowledge sharing sessions for the procurement and supply chain team members.  Provide on the job and ad-hoc trainings to the team members.  Creating opportunities for team members for appropriate external trainings and education schemes. SKILLS AND BEHAVIOURS (our Values in Practice) Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. Ambition: • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages others to do the same. • Widely shares their personal vision for Save the Children, engages and motivates others. • Future orientated, thinks strategically. Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters. • Values diversity sees it as a source of competitive strength. • Approachable, good listener, easy to talk to Creativity:

• Develops and encourages new and innovative solutions. • Willing to take disciplined risks. Integrity: • Honest, encourages openness and transparency QUALIFICATIONS AND EXPERIENCE • Bachelor’s degree with 7 years of relevant experience and Master’s degree with 5 years of experience in related field. EXPERIENCE AND SKILLS

• Bachelor’s degree with 7 years of relevant experience and Master’s degree with 5 years of experience in related field. • Representation and negotiation skill • Skills in organising programs, coordination, and documentation, • Strong personal organizational skills, including time management, Analytical skills, and ability to meet deadlines and work under pressure. • Willingness to work the time necessary to complete critical tasks without being asked. • Good written and spoken English. • High level of computer skills • Cultural awareness and ability to work well in multicultural environment with people from diverse backgrounds and cultures. • Commitment to Save the Children’s values, vision and mission. Additional Job Responsibilities:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities: The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. Health and Safety: The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

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Added 13 days ago - Updated 7 hours ago - Source: savethechildren.net