Procurement & Logistics Officer

Logistics & Procurement

Overview

Support programme teams in procurement planning and compliance.

You have:

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Logistics, or a related field
• Minimum 3 years of progressive experience in procurement and logistics, preferably in an INGO/UN, donor-funded programme, or similarly regulated environment with strong compliance requirements
• Demonstrated experience applying organizational procurement policies, delegated authority frameworks, ethical procurement standards, and donor compliance requirements across the full procurement cycle
• Proven capability to coordinate and document competitive sourcing processes, including drafting solicitation documents, managing bid communications, supporting bid openings, preparing evaluation summaries, and ensuring transparent and defensible award decisions
• Experience supporting contract administration and vendor management, including service-level expectations, delivery terms, performance follow-up, and contract/PO tracking
• Demonstrated experience coordinating logistics activities such as transport arrangements, dispatch planning, delivery follow-up, and maintenance of delivery documentation
• Strong track record maintaining complete procurement files and logistics documentation to meet internal and external audit standards
• Experience supporting humanitarian operations and/or emergency procurement including working with urgent timelines, constrained markets, and rapidly changing priorities while maintaining compliance

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

The opportunity:

• Support programme teams to develop and maintain realistic procurement plans aligned with workplans and budgets, including lead times for emergency response;
• Ensure all procurement actions comply with Plan International policies, delegated authorities, and donor requirements (competition thresholds, documentation standards, ethical procurement);
• Prepare RFQs/RFPs, manage solicitation processes, and support competitive bidding in line with thresholds and approved procedures;
• Prepare and process POs in SAP/ERP and ensure alignment between specifications, budgets, approvals, and delivery terms;
• Coordinate logistics for movement of goods and supplies, including transport arrangements, dispatch planning, and delivery scheduling;
• Ensure delivery verification is completed (GRNs, waybills, proof of delivery) and that documents are filed consistently;
• Maintain and regularly update the supplier database, ensuring vendor due diligence documentation is completed and current;
• Ensure full documentation and filing for all procurement and logistics transactions in line with audit standards.

About you:

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Logistics, or a related field
• Minimum 3 years of progressive experience in procurement and logistics, preferably in an INGO/UN, donor-funded programme, or similarly regulated environment with strong compliance requirements;
• Demonstrated experience applying organizational procurement policies, delegated authority frameworks, ethical procurement standards, and donor compliance requirements across the full procurement cycle (RFQ/RFP, evaluation, award, contracting/POs, delivery, and close-out);
• Proven capability to coordinate and document competitive sourcing processes, including drafting solicitation documents, managing bid communications, supporting bid openings, preparing evaluation summaries, and ensuring transparent and defensible award decisions;
• Experience supporting contract administration and vendor management, including service-level expectations, delivery terms, performance follow-up, and contract/PO tracking (e.g., ceilings, expiry dates, amendments, and completion);
• Demonstrated experience coordinating logistics activities such as transport arrangements, dispatch planning, delivery follow-up, and maintenance of delivery documentation (GRNs, waybills, proof of delivery), ensuring traceability and compliance with internal controls;
• Strong track record maintaining complete procurement files and logistics documentation to meet internal and external audit standards, including ability to respond promptly to audit queries and implement corrective actions;
• Experience supporting humanitarian operations and/or emergency procurement is a strong advantage, including working with urgent timelines, constrained markets, and rapidly changing priorities while maintaining compliance.

Click here to access the full Job Description: Procurement & Logistics Officer

Location: Cabo Delgado - Pemba

Type of Role: Permanent

Reports to: Emergency Response Manager

Grade: 13 (Pay range 1.154.160 Mt to 1.340.308,44 MT annual gross) Plan reserves the right to pay according to internal procedures.

Closing Date: 20th February, 2026

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.

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Potential interview questions

Added 4 months ago - Updated 3 months ago - Source: jobs.plan-international.org