Procurement & Logistics Coordinator

The Organization

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

The Opportunity

The post holder is accountable for Provide support in the development and management of effective implementation of Plan and donor procurement policies; Support the direct line manager in ensuring that procurement staff at the PAs coordinate with departments/projects to ensure that the technical specifications and other details (including funding sources, delivery locations, etc) are included in requests before processing them through SAP; Follow up on all shipping documents (airway bill, bill of lading, commercial invoice, insurance certificates, waybills) are available for all goods received and dispatched; Carry out bid opening and analysis. This will involve preparation of abstracts of offers, bid analysis and compiling data contained in the bids for consideration for award of contracts; Create and maintain a master database of both existing and potential suppliers or vendors ; Support the direct line manager in conducting annual market research for services and goods to ensure good value for money; Prepare and maintain Contracts Database and monitor the renewal of contracts or new bidding process and advice the direct line manager on the actions to be undertaken in a timely manner; Reconcile contracts records and accounts i.e. monitor contract expenditures against budget and contractual ceiling amounts; Liaise with finance department to ensure that all the appropriate action (eg paid, cancelled, etc) is accounted for; Prepare and conduct inventory of assets in the CO including recommendations for the disposal; Track and follow up with the Vodacom on communication renewal contracts, allocate mobile phones and keep an up-to-date list of custodians.

Please follow this link for full role profile: Supply Chain Coordnator

About You

• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration or relevant training in Logistics procedures and systems.

• Years of progressive NGO experience in procurement, contract management, administration or related area.

• Experience on VAT exemptions procedures and Knowledge of Mozambican Government procurement requirements.

• Fluency in Portuguese and English.

Location: Pemba-1, Zambezia-1 and Nampula -1

Type of Role: Full time role

Reports to: Disaster Risk Manager in Pemba, Sponsorship & Safeguarding Manager in Zambezia, and Project Director in Nampula

Grade: 14 Pay range (1.449.115,00MT to 1811394,00MT annual gross) Plan reserves the right to pay according to internal procedures;

Closing Date: January 22nd, 2024

Women are highly encouraged to apply

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity, and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with, and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme, we will request information from the applicant's previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.