Procurement Intern (Data Analytics) - Multiple positions

Contract

This is a Internship contract. It usually requires 0 years of experience, depending on education. More about Internship contracts.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background information - Implementation Practices and Standards (IPS)

Within UNOPS, Implementation Practices and Standards (IPS) is responsible for the UNOPS delivery practices. IPS provides thought leadership, standards and oversight as support to the successful delivery of programmes and projects within UNOPS service lines (infrastructure, procurement, project management, human resources and financial management services).

IPS is comprised of the Infrastructure and Project Management Group and the Procurement Group which aims to reduce organizational risks, improve project performance, and promote excellence across UNOPS projects through the Standards Management Framework; and provides organisational oversight on the application of standards. These Groups also support the positioning of UNOPS in the UN system and development sector in Infrastructure, Project Management and Procurement. It also includes the Portfolio Support unit which aims at building up and managing the organisational readiness of UNOPS and therefore support the implementation of the UNOPS global portfolio. Last, the IPS is hosting the corporate Knowledge Management initiative.

Background Information - PG

UNOPS Procurement Group (PG) leads the strategic approach for all procurement and supply chain activities. UNOPS PG focuses on results across the global organization by leveraging volumes and shaping markets with proper planning and the establishment of commodity teams. Through a consistent focus on the development of core product categories and long-term agreements with suppliers, the transfer of knowledge through training, policy manuals, best practices, and tools, UNOPS PG ensures that it supplies value, delivers results and changes lives.

UNOPS PG’s mission is to provide procurement excellence across UNOPS that facilitates efficient and sustainable procurement delivery, enabling the success of our partners and clients.

Background Information - Job-specific

Procurement Group (PG) at UNOPS is seeking interns to assist in the delivery of the procurement data and supply chain risk initiatives for UNOPS. This recruitment is for multiple positions, to work in the DRiVE and Innovation and Improvement teams.

DRiVE (Delivering Responsibility in Vendor Engagement) is a data driven approach to understanding how suppliers manage and mitigate their impact on issues related to sustainability and code of conduct. DRiVE strives to ensure that UNOPS vendors operate responsibly and in accordance with high standards of integrity, especially with regards to human rights, labour rights, ethical conduct, sexual exploitation and abuse, health and safety and environmental responsibility. This is done through a vendor self-assessment questionnaire, site inspections and the development of corrective action-plans.

The Innovation and Improvement Team is responsible for leveraging data and analysis to assess and identify enhancements to procurement processes and outcomes. The team is also responsible for production of the Annual Statistical Report on United Nations Procurement (ASR), a flagship publication providing data and analysis on the goods and services procured by the UN system. More information can be found at www.ungm.org/asr.

One intern will assist the DRiVE team with the continued development of the UNOPS due diligence programme, DRiVE (Delivering Responsibility in Vendor Engagement).

Another intern will assist the Innovation and Improvement team in the delivery of the procurement data initiatives for UNOPS and with procurement reporting activities for the United Nations System.

Both positions will suit structured, organized and detail-oriented applicants who have the capacity to work with data to support the identification and communication of solutions to a range of audiences.

The internship is expected to start:

• in November 2020 in the DRiVE team
• in February 2021 in the Innovation and Improvement Team

and last for 6 months (extendable to 12 months upon satisfactory performance and subject to budget availability).

Functional Responsibilities

Under the overall guidance and supervision of a Procurement Analyst, the successful candidates will be responsible for supporting a variety of tasks and work packages with a focus of data analytics support as follows:

The successful candidate for the DRiVE team will support the team with the analytics, visualization and reporting of DRiVE supplier risk and due diligence data. As well as to support the further development of the UNOPS DRiVE programmes continued implementation.

The successful candidate for the Innovation and Improvement team will support in particular the collation, verification, analysis and publication of United Nations procurement data as part of the Annual Statistical Report on United Nations Procurement (ASR). In addition, the intern will be involved in the design, analysis and production of procurement business intelligence projects for UNOPS.

While previous experience is not required, the ideal candidate will be familiar with the concepts of procurement, supply chain risk, human rights and sustainability, and previous experience with data analytics, reporting and data visualization will be considered an asset.

Some of the specific tasks for which the interns may be involved with include, but are not limited to:

• Data Analysis: Assist in the collation, verification and analysis of procurement data
• Data visualization and reporting: Assist with the development of dashboards, reports and key conclusions from the analysis of procurement data. Support the development of regular communications for internal and external audiences
• Development: Assist in the maintenance of the PG datasets, data extraction and other improvements to the programme
• Research and analysis: Support research projects (i.e. data collection, market research), including on trends and innovations in the area of procurement, supply chain, sustainability or other related fields, as well as on internal improvement.
• Coordination support: Provide support in project coordination with internal and external partners. Support training events/initiatives including set up, logistics and implementation.
• Other: Performing other related duties within the Procurement Group as required.

At the end of this internship, the successful candidates will have gained in:

• Experience through exposure to UNOPS procurement framework, corporate standards and activities;
• Experience through analysing and presenting large data sets of diverse context into meaningful and decision orientated analysis and data visualization;
• Experience in supply chain due diligence and risk based assessments;
• Exposure to international personnel in a UN headquarters and through interaction with field offices and other UN organizations (where applicable).

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

• Completion of secondary school or equivalent is required;
• Applicants must be enrolled in a university degree such as a Bachelor, Masters or Ph.D., or have graduated within three years prior to the application date of the internship.

• We anticipate candidates’ qualifications and experience will be in a field related to mathematics, statistics, data science, engineering, finance, business management or equivalent.

  Experience

While previous work experience is not required, the ideal candidate will be knowledgeable in data analytics, reporting and visualization. Knowledge and interest in sustainability, human rights, procurement and supply chain risk and business or corporate reporting will be considered an asset.

Computer Literacy

• Essential:

  • knowledge in data analysis (e.g. creating charts, pivot tables, advanced functions) using spreadsheet tools such as Google Sheets or Microsoft Excel
  • creating documents and presentations using tools such as Google Docs / Slides or Microsoft Word / PowerPoint

• Desirable:

  • using and creating dashboards in visualization tools such as Google Sheets / Data Studio, PowerBI, Tableau
  • knowledge of database maintenance and use of Google Big Query
  • experience in SQL / Google Apps Script will be seen as an asset

  Language Skills

Verbal and written fluency in English is required. Knowledge of another official UN language such as French, Spanish, Arabic, Chinese or Russian or will be considered an asset.

Contract type, level and duration

Contract type: Intern

Contract duration: 6 months (extendable to 12 months upon satisfactory performance and subject to budget availability).

IMPORTANT: All applicants must submit a Cover Letter with their CV that outlines their motivation for participating in this internship. Applications submitted without a Cover Letter will not be reviewed. Candidates will be considered for both positions but may express interest in one or both roles in their cover letter, if they wish.

Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

****Work environment:****

IPS offers a unique work environment in UNOPS headquarters in Copenhagen, Denmark, located in the UN City building, one of Copenhagen’s landmarks. UNOPS HQ offers a safe, family-friendly environment with multiple opportunities for networking and an active lifestyle in a city known for its excellent urban design and planning.

The IPS team is a diverse team in terms of age, nationalities and family situations. The team is inclusive and values social and athletic activities like team breakfast, Friday evening networking or sports such as sailing, climbing, running and squash. IPS is very dynamic and welcomes agility, autonomy and self-drive. The work of IPS is oriented towards exciting opportunities which have a corporate, global impact and is in touch with the whole of UNOPS. UNOPS has a hosting agreement with the Government of Denmark under which both national and international candidates are eligible for HQ-based positions. UNOPS officials are exempt from Danish taxes on UN incomes. EU citizens in particular may opt to be registered with the Danish State Administration as an EU migrant worker, and keep the rights associated with that status, or register through UNOPS with the Ministry of Foreign Affairs. EU citizens may apply for the free public Danish health insurance or special health card depending on their choice of registration. Non-EU citizens will be registered by UNOPS under the Ministry of Foreign Affairs and must purchase their own private health insurance.

****IPS is very respectful of the UNOPS approach to work-life balance, including flexible working hours and remote working arrangements. IPS is keen on improving diversity in the team with a current focus on gender equality and equal representation.****