Procurement Buyer

Volunteering Admin Logistics & Procurement

Overview

Provide operational procurement support to Programme and Operation Units

You have:

• Minimum 3 years of relevant work experience in procurement, purchasing, accounting, finance, or supply chain.
• Experience in transactional, document-based, or compliance-sensitive roles is highly desirable.
• Practical experience assisting with procurement transactions, such as RFQs and quotations analysis.
• Exposure to procurement of technical goods, services, or works is an asset.
• Good command of English (written and spoken); fluency in Bahasa Indonesia required.

Contract

This is a UNV contract. More about UNV contracts.

The Procurement Buyer will be part of the Procurement Unit under Operation Team of UNDP Indonesia and will provide transactional and operational procurement support to Programme and Operation Units.

The position is primarily execution and compliance-focused, ensuring that procurement cases are processed accurately, on time, and in line with UNDP rules, procedures, and internal controls.

The Procurement Buyer will work closely and under direct supervisor of Head of Procurement. S/he will also work in close collaboration with Project team, as well as other operations units and programme team in Country Office to resolve procurement-related issues and to ensure adequate exchange of information.

The Procurement Buyer will be responsible for the following tasks:

1. Procurement Operations and Compliance Support • Ensure accurate implementation of procurement transactions in full compliance with UNDP rules, regulations, policies and Standard Operating Procedures (SOP). • Support the procurement team in maintaining high standards of accuracy, documentation completeness, and process compliance. • Carefully review procurement documents to ensure correctness of specifications, quotations, vendor information, pricing, delivery terms, and budget availability.

2. Support Procurement Processes • Support the preparation and monitoring of procurement plans for projects and programme including their implementation monitoring. • Lead and managing procurement processes including Micro Purchasing Canvas (MPC), Request for Quotation (RFQs) and Other modality as applicable and under supervision. • Conduct systematic quotation comparisons, ensuring logical price analysis, compliance with requirements, and clear documentation. • Prepare Purchase Orders (POs), contracts, and recurring purchase orders under established procedures and delegated authority. • Support documentation and submissions for oversight review and approval, mainly through drafting, document compilation, and quality checks. • Follow up on procurement issues, including budget check errors, system alerts, and vendor-related clarifications. • Prepare routine procurement correspondence, internal notes, and status updates in clear and professional manner

3. Stakeholder Coordination and Communication • Act as a first operational contact point for project, programme and operations colleagues on assigned procurement cases. • Coordinate with suppliers to clarify documentation, delivery schedules, and administrative requirements. • Escalate issues in a timely manner while maintaining professional and solution-oriented communication.

4. Knowledge Management and Process Support • Maintain structured records of procurement documents, supplier information, and transactional history • Support internal knowledge-sharing initiatives by documenting common issues, practical tips, and procedural improvements. • Support ad-hoc briefings or guidance on procurement procedures when requested

5. Ethics, Integrity, and Inclusion • Uphold the highest standards of integrity, confidentiality, impartiality, and accountability. • Ensure procurement actions respect UNDP’s Sustainable Procurement • Contribute to an inclusive, respectful, and non-discriminatory working environment.

Accountability, Adaptability and Flexibility, Client Orientation, Commitment and Motivation, Communication, Ethics and Values, Integrity, Judgement and Decision-making, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Working in Teams

Minimum Experience • Minimum 3 years (for UNV Specialist) of relevant work experience in procurement, purchasing, accounting, finance, or supply chain. • Experience in transactional, document-based, or compliance-sensitive roles is highly desirable.

Working Experience (Assets) • Practical experience assisting with procurement transactions, such as RFQs and quotations analysis, purchase orders, contract creation and management, or vendor coordination • Exposure to procurement of technical goods, services, or works (e.g. equipment, engineering services, infrastructure-related activities) is an asset.

Skills and Competencies • Strong attention to detail with proven ability to follow defined procedures, rules, and instructions accurately and consistently. • Logical and structured thinking, particularly when reviewing documents, comparing quotations, and checking compliance. • Familiarity with procurement systems (e.g. Quantum, Atlas, SAP, or similar) is desirable. • Ability to manage multiple tasks under time pressure without compromising accuracy • Clear and professional communication skills, especially in operational coordination with internal stakeholders and suppliers. • High standards of integrity, confidentiality, and professional ethics. • Fast learner with the ability to quickly understand new procurement rules, systems, workflows, and technical requirements. • Ability to grasp and work with technical specifications and documentation, with attention to both commercial and technical aspects. • Willingness to learn and strictly adhere to organization rules and workflows. • Good command of English (written and spoken); fluency in Bahasa Indonesia required.

The position will be based in Jakarta, home to UNDP Country Office. The cost of living is considered moderate. Basic living needs such as staple foods and household supplies, accommodation, banking facilities, medical facilities, and telecommunications/internet services are readily available. Jakarta offers various housing options. The city is known for heavy traffic congestion, but the Mass Rapid Transit (MRT), Light Rail Transit (LRT), and TransJakarta buses, along with ride-hailing services, provide effective travel solutions. Most areas are generally safe, but standard precautions against petty crime are recommended.

For more information about UNV Conditions of Service and Entitlements, please refer to the following links: • https://www.unv.org/become-volunteer/volunteer-your-country • https://www.unv.org/sites/default/files/unvpf/UNVcos2021%20Complete%20hires-fi- nal_compressed_30.08.2021.pdf • https://www.unv.org/

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Potential interview questions

Added 1 month ago - Updated 1 month ago - Source: unv.org