Procurement Associate (WHE)

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

OBJECTIVES OF THE PROGRAMME

The mission of WHO's Health Emergencies Programme (The Programme) is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations.

Summary of Assigned duties

1. Prioritize the purchasing activities as well as the optimum quality of the good purchased with procurement officer and follow up the administrative purchasing (comply with procedures stated in WHO e-Manual).
2. Ensure the supply administration and database operations are implemented according to the procedures, rules and guidelines.
3. Participate in creating & updating the project orders planning together with the OSL Operations team and the OSL Supply Team Lead.
4. Under the coordination of the Supply Manager and/or the OSL Manager, maintain Supply Chain monitoring tool for items in assigned portfolio from planning till reaching the country. This is done in liaison with GPL/KL, OSL/HQ and PSS/EMRO.
5. In acute emergency events, act as a coordination focal point between WCO, Dubai Hub, Regional Logistics Support and Procurement (PSS) and Operations Support and Logistics (OSL) HQ to ensure the adequate sourcing and streamlining of supply chain requirements and to avoid duplicated orders before procurement actions are finalized.
6. Suggest the proper procurement methods, requirements, and potential suppliers. Initiate correspondence to verify data, answer queries, alert supervisor of any gaps in the transactions, and recommend solutions.
7. Contribute with technical input, when needed, to the development of Standard Operating Procedures related to procurement and supply chain management.
8. Prepare and review supplier's performance for OSL Manager's approval, and update suppliers' database on regular basis.
9. Provide guidance to Programme Assistants of WHE units when needed on the proper contractual modalities and the required approval/clearances. Provide technical support on the preparation of solicitation documents (RFPs, EOIs and RFIs), evaluation of bids, preparation for clearance process and for the contractual documents.
10. Create, Process and finalize purchase orders (POs) and contracts, using GSM, for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure accuracy of PO; timely process of requests and delivery of goods and services. Make amendments when required, provide justification and upload supporting documents in ECM
11. Monitor the compliance with procurement policies and processes related to OCR workplans, advising on the tender processes, contractual matters, contracts management and administration related to procurement of services.
12. Provide on the Job training to procurement teams in emergency countries as needed to enhance the capacity building of procurement staff.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training in procurement/logistics. Desirable: University degree in business administration, procurement and supply chain management or a related field is an asset.

Experience

Essential: At least eight years' progressive experience in procurement. Good experience in the practical application of price/costs analysis techniques and processes. Desirable: Relevant experience in the UN system.

Skills

• Ability to work independently, manage and prioritize in difficult and complex situations and especially under pressure.
• Ability to implement and apply procurement operational guidelines.
• Demonstrated negotiation and supplier/customer relationship, management skills.
• Very good organizational skills, ability to meet deadlines under pressure.
• Proven problem solving, good analytical skills and strong attention to details.
• Ability to cope with heavy workload, meet deadlines and work under pressure.
• Excellent knowledge and experience of procurement procedures of WHO or other UN system organization is an asset.

WHO Competencies

Enhanced WHO Global Competency Model: Enhanced WHO global competency model.

• Teamwork
• Respecting and promoting individual and cultural differences.
• Communication
• Knowing and managing yourself
• Moving forward in a changing environment

Use of Language Skills

Essential: Excellent knowledge of English and Arabic language. Desirable: French is an asset.

Information and technology (IT) and other skills

• Very good knowledge of Microsoft applications.
• Knowledge of ERP/Oracle applications in procurement is an asset.

REMUNERATION

Remuneration comprises an annual base salary starting at EGP 60,5486 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (

https://www.who.int/careers/diversity-equity-and-inclusion

) are strongly encouraged to apply.

Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to

reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO's operations please visit: http://www.who.int.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].

• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.

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